## **Clipston Village Hall – AGM March 2024** Chairman’s Report, written by Faye Tan We have much to celebrate at the end of the year past and much to look forward to in the year ahead. In 2023, our fundraising efforts were particularly successful - swelling attendance at the hall, building support for our plans and adding much needed funds to the renovation pot. The regular events, including jumble sales, whist drives, coffee mornings and film nights each attract their own regular following, whilst the one-off pub nights, 1920s evening and pantomime welcomed some new faces too. I wish to thank: the WI for running the vintage teas to mark the hall’s 50[th] anniversary; Angela for continuing to run the jumble sales and whist drives; Charlotte and Toby for all their efforts at coffee mornings, film nights, and the one-off nights; and, everyone else who helped or supported in any way. We were fortunate to receive a number of donations last year - the largest of these being from the Shambala festival but also smaller amounts from affiliated groups and individuals and the Parish Council’s contribution towards our insurance. And I obtained grants from WNDC and our District Councillors by registering the hall as a warm space and needing help with our electricity bills. These donations and grants have all helped to improve our cash position, allowing more funds to be reserved for the renovation. Thank you to all our donors and supporters. I am grateful to all members of the committee for continuing to give their time and skills to our meetings and events. In particular: Angela, who continues to do a marvellous job as caretaker, keeping the hall clean, tidy and restocked each week; Claire, for continuing to serve as Secretary, taking the minutes of our meetings and dealing with our charity commission updates; and Liz, for all her hours dealing with our accounts and for always being at the end of a WhatsApp to provide information for a grant application at short notice or being a shoulder to grumble on when needed. My thanks also to people outside of this committee who have lent their support this year: Tony Price, as a legal consult on grant queries; David Holmes, for input to the AV specification; and Tim Hackett for his considerable contribution to the electrical specification and support with preparing the tender pack. We are very fortunate to have their knowledge in our midst. My time over the last 12 months has been entirely devoted to the renovation project: ironing out the detail of our designs and specifications; working with and obtaining quotes from builders, electricians and other specialist contractors; and, last but not least, applying for grants. I am delighted to have secured several grants (£15k towards the kitchen, £20k towards the washrooms and £110k towards electrics and heating) and continue to pursue others in the hope of adding to our final scope before works begin. There is a great deal of work still to be done in the year ahead: more funds needed; negotiations and contracting before works can get underway; and, overseeing the renovation works themselves. But it finally feels like the plans are coming together and we are getting somewhere…. Thank you all for serving on the committee for the last year and I hope you will feel willing to carry on, to see us into the newly refurbished hall later this year. ## CLIPSTON VILLAGE HALL ## Registered Charity No. 1019665 ## **Financial Statement for the year ended 31 January 2024** |Receipts
Hire of Hall
Hire of equipment
Hire of Car Park
Donations
Grant Income
Fund Raising
Matched funding
Building Society Interest
Other
of which, received into restricted funds
Payments
Electricity
Water Rates
WNC Council Tax
Insurance
Subscriptions :
Repairs & Renewals :
Cleaning & Consumables
Other
Refurbishment
Fund Raising
of which, paid from restricted funds
Operational Surplus/ Loss
Cash Position
Cash funds b/f from 1/2/2023
Cash funds c/f on 31/1/2024
of which, restricted funds
and ordinary reserves
Represented by:
Co-op Bank Account
Market Harborough B/S account
Cash in Hand|Current Year
Previous Year
£
£
6,967.50
8,671.00
30.00
100.00
110.00
155.00
7,005.00
423.00
18,250.00
2,917.00
6,383.59
1,516.80
100.00
-
37.40
62.95
10.00
-| |---|---| ||38,893.49
13,845.75| ||20,500.00
4,648.34
4,342.66
721.60
667.30
188.95
-
786.33
762.56
153.30
184.19
312.99
1,464.48
163.46
234.31
93.49
88.76
266.20
5,030.20
2,544.66
285.00| ||9,879.32
13,059.46| ||0.00
29,014.17
33,422.90
62,437.07
55,500.00
2,000.00
59,457.86
2,920.21
59.00
62,437.07| ## **Notes to the financial statement** |Details of Restricted Funds
Source:
b/f from cash funds at end 2022/23
KWCB grant
MHBS grant
Shambala donation
added from cash funds at end 2023/24
January invoices o/s at close of accounts
User:
LCOG
Happy Days Fitness
Screen School|£
Designation:
30,000
refurbishment
10,000
refurbishment (kitchen refit)
5,000
refurbishment (appliances)
5,500
refurbishment
5,000
refurbishment
55,500
£
240
44
168
452.00| |---|---| ## Signed: Chair - Faye Tan ............................................ Date ............................ Treasurer - Liz Mirams ............................................. Date ............................ Clipston Village Hall I have examined the documents given to me and can confirm the carried forward balances for the Bank, Building Society and Cash are in accordance with the prepared accounts and cash books. I have performed spot checks on income and purchase documents and can find no areas of concern. Signed l .- Lynne Partridge (Mrs) 14th March 2024 CLIPSTON VILLAGE HALL Registered Charity No. 1019665 Financial Statement for the year ended 31 January 2024 Current Year Previous Year Recei Hire of Hall Hire of equipment Hire of Car Park Donations Grant Income Fund Raising Matched funding Building Society I nterest Other 6,967.50 30.00 110.00 7,005.00 18,250.00 6,383.59 100.00 37.40 10.00 38,893.49 20,500.00 8,671.00 100.00 155.00 423.00 2,917.00 1,516.80 62.95 13,845.75 of which, received into restricted funds Pa ments Electricity Water Rates WNC Council Tax Insurance Subscriptions Repairs & Renewals '. Cleaning & Consumables Other Refufbishment Fund Raising 4,648.34 721.60 188.95 786.33 153.30 312.99 163.46 93.49 266.20 2,544.66 9.879.32 0.00 4,342.66 667.30 762.56 184.19 1,464.48 234.31 88.76 5,030.20 285.00 13,059.46 of which, paid from restricted funds erational Sur lusl Loss 29,014.17 Cash Position Cash funds blf from 11212023 Cash funds clf on 311112024 of which, restricted funds and ordinary reserves 33,422.90 62.437.07 55,500.00 2,000.00 Represented by.. Co-op Bank Account Market Harborough BIS account Cash in Hand 59,457.86 2,920.21 59.00 62,437.07 Notes to the financial statement Details of Restricted Funds Source.. blf from cash funds at end 2022123 KWCB grant MHBS grant Shambala donation added from cash funds at end 2023124 £ Designation.. 30,000 refurbishment 10,000 refurbishment (kitchen refit) 5,000 refurbishment (appliances) 5,500 refurbishment 5,000 refurbishment 55,500 Janua User: LCOG Happy Days Fitness Screen School invoices ols at close of accounts 240 44 168 452.00 ned.. Chair- Faye Tan Treasurer- Liz Mirams CLIPSTON VILLAGE HALL Analysis of Receipts and Payments RECEIPTS PAYMENTS SURPLUS DONATIONS Independent Examiner Canine Ptners Coffee Morning D&FTan LCofG (Electricity) Clipston Parish Council linsl Haddon Fields Coffee Morn J Rogers (Benevityl Shambala 130.00 100.00 35.00 700.00 loo.00 440.00 5,500.00 7,005.00 GRANT9 WNDC (Covidl Councillors IElectricityl MHBS Grant 250.00 3,000.00 5,000.00 10,000.00 18,250.00 KWCB Grant FUNDRAISING Whist Drives Jumble Sales Film Evenings Coffee Mornings Panto Popup Pub 1920s Night Wl Vintage Teas 323.00 830.00 879.60 520.40 1,307.71 1,283.13 1,023.59 216.16 6,383.59 323.00 830.00 169.60 520.40 650.66 436.40 692.71 216.16 3,838.93 710.00 657.05 846.73 330.88 2,544.66 MATCHED FUNDING Benevity ID Tan) loo.00 loo.00 SUBSCRWTIONS PPL/PRS A.C.R.E. 105.30 48.00 153.30 REPAIRS & RENEWALS Service Fire Extin8uishers Electrical Inspection Keys and Key Safe 78.00 74.40 160.59 312.99 OTHER Church I PC hire Orbell Rooml 2024 planner Great Little Garden Iweedsl 10.00 10.00 5.99 77.50 93.49 10.00 REFURBISHMENT Planning Fees 266.20