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2021-03-31-accounts

The Andrew Lee Jones Fund Limited (A company limited by guarantee)

ANNUAL REPORT AND FINANCIAL STATEMENTS

Year Ended 31 March 2021

Charity no: 1019651 Company no: 02797826

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

Contents Page
Legal and Administrative Information 3-4
Report of the Board of Trustees 5-8
Independent Examiner’s Report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Financial Statements 12-17

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

LEGAL AND ADMINISTRATIVE INFORMATION

Status

The Andrew Lee Jones Fund Limited (t/a Amicus) is a charitable company limited by guarantee, incorporated on 9 March 1993, with charity registration number 1019651 and company registration number 02797826. The members, who are the Trustees, have undertaken to contribute, £1.00 each, to the assets of the Charity in the event of it being wound up.

Trustees and Directors (Management Committee)

The Trustees of the Charity, who form the Management Committee, and who served throughout the year and at the date of the accounts were:

Claire Jenkins – Co-Chair Joanne Cross – Co-Chair Mark George – Trustee Hannah Gorman - Trustee Rob Page – Trustee and Company Secretary Peter Greig – Trustee and Treasurer (appointed 02/09/2021) Heather Phoenix – Trustee and Treasurer (resigned 31/12/2020)

Amicus Staff

Day to day management of the Charity in the year was delegated to the Executive Director and staff:

Margot Ravenscroft – Executive Director Diana Rescaldani – Operations and Legal Caseworker (appointed January 2020) Anna Draper – Administrative Assistant (appointed February 2020) Katie Lynch – Administrative Assistant (appointed October 2020)

These are the only paid staff members.

Patrons

Dr Jan Arriens, Founder, LifeLines Alistair Carmichael MP Peter Carter QC Richard Dieter Sophie Garner Sunny Jacobs Claire Van Kampen Prof Julian Killingley Robin Maher

Jane Officer, Founder, Amicus Sister Helen Prejean Peter Pringle Wilbert Rideau David Rowntree Sir Mark Rylance Susan Sarandon Baroness Stern CBE Nick Trenticosta Benjamin Zephaniah

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

Registered Office

1 York Mansions 215 Earls Court Road London SW5 9AF

Operating Address

The Old Game Centre Petersfield Road Liss Hampshire GU336AA

Reporting Accountants

Gibson Appleby 1-3 Ship Street Shoreham-by-Sea West Sussex BN43 5DH

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The Trustees, who are also directors of the Charity for the purposes of the Companies Act 2006, submit their annual report and the financial statements for the year ended 31 March 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” effective from January 2015 in preparing the annual report and financial statements of the Charity. The Trustees have also had due regard to guidance published by the Charity Commission on public benefit.

The Charity is a charitable company limited by guarantee and was set up on 9 March 1993. It is governed by a Memorandum and Articles of Association. Under those Articles, the members of the Management Committee (the Trustees) are required to retire from office at each Annual General Meeting and are eligible for reelection. None of the Trustees have had any beneficial interest in the Charity in the year.

Members of the Board of Directors/Trustees

The Trustees, who are directors for the purpose of company law, who served during the year are set out at page 3.

Members of the charitable company guarantee an amount not exceeding £1.00 to the assets of the charitable company in the event of winding up. The company is limited by guarantee and, therefore, there is no share capital in which the directors can be interested.

Risk Management

The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

The Objectives of the Charity

The objects of the Charity are to promote the relief of suffering and distress to those persons and families of those persons who are awaiting execution in any state of the United States of America, and who for reason of their poverty are in need of legal or other assistance to ensure the preservation of their rights of appeal and to ensure that their imprisonment and sentence are administered as far as is possible humanely.

Review of Activities of the Charity in 2020/21 and Planned Future Developments

Even with the implications of Covid we have remained focused on expanding and developing our casework teams and projects with the pro bono lawyers in our affiliates. We plan to push this work forward using new technologies to benefit cases and to educate lawyers. We have increased our affiliates to 18, including firms working on Amicus projects across their international offices. We intend to be able to assist with more of the increasing demand for casework and expand our constitutional projects through engagement with the pro bono lawyers and legal sector. Our University groups have grown and this coming year we plan to support and encourage further engagement with lecture series, panel events and film screenings. We are expanding our educational outreach using virtual events platforms. Funding will be a key objective and going forward we will focus on additional grant applications and intend to recruit volunteers to focus on this in order to support the increasing need for the work Amicus does. This year our office at Kingsley Napley closed as the firm re-located. The whole firm was working from home, as did we. We are very grateful that Kingsley Napley has agreed to continue to host us in its new offices in 2021. We anticipate, however, looking closer at making our structure independent from our generous host firms, including investing into IT equipment, once funding is secured for this purpose.

The Charity has continued to fulfil its aims and objectives throughout the year. Significant activities have included the following: -

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

US Placements

Casework

Training

Talks & Fundraising Events

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

Grant Making Policy

The grant making policy has not altered from the previous year for Andrew Lee Jones Fund Awards. Although the Charity’s finances improved YE 2021, in light of the ongoing uncertainty related to Covid Amicus did not had make any grants this year. The policy for grants (if funds are available) includes that: -

The criteria that are set for awards are as follows: -

Thanks during the year go particularly to the following:

Kingsley Napley: For the generous donation of an office and equipment to accommodate the Amicus staff and UK interns.

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

Financial Review

Reserves: The Trustees have established a policy whereby they consider there should be sufficient reserves at any time for at least three months running costs.

Investments: Amicus' Trustees review the arrangements for holding funds from time to time and adopt a cautious approach to investment, currently utilising an interest bearing bank account.

Results for the Year: Amicus has had a satisfactory year financially, making a surplus of £47,776 in YE 2021. This is an increase from £25,508 last year (YE 2020). A reduction in our donation income was balanced by an increase in grants received (primarily from the UK Government’s ‘Coronavirus Job Retention Scheme’), and in seminar and training income, along with some cost reductions. The effect of the Covid restrictions, including the need to furlough staff, was a material reduction in our office and training costs. As a result of these various factors, our Reserves increased to over £100k as at 31 March 2021.

Statements of Directors’ Responsibilities

Company and charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those financial statements the Trustees have:

The Trustees have overall responsibility for ensuring that the Charity has an appropriate system of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence of taking reasonable steps for the prevention and detection of fraud and other irregularities.

Induction of New Trustees

Upon appointment, new Trustees are given an induction (i) to the Charity by the Executive Director regarding the operational running of the Charity and (ii) by a Trustee or the Company Secretary regarding their legal responsibilities. In addition, new Trustees sign a contract outlining their responsibilities and their commitment to abide by the Trustees Code of Conduct.

C. Jenkins Co-Chair, Amicus 28 January 2022

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

INDEPENDENT EXAMINER'S REPORT

To the Trustees of Andrew Lee Jones Fund Limited (t/a Amicus)

I report on the accounts for the year ended 31 March 2021, which are set out on pages 10 to 17.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act')

Having satisfied myself that the accounts of the company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Johnson FCCA ACA

Gibson Appleby Chartered Accountants 1-3 Ship Street Shoreham-by-Sea West Sussex BN43 5DH

31 January 2022

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

STATEMENT STATEMENT OF FINANCIAL ACTIVITIES OF FINANCIAL ACTIVITIES OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total Total
Funds Funds Funds Funds
2021 2021 2021 2020
Notes
£		 £ £ £
Income :
Donations and legacies 2 106,528
2,146		 108,674 128,117
Grant Income - - - 8,000
Charitable activities 3 33,379
-		 33,379 24,282
Investments 4 1 1 4
Other 5 20,378 - 20,378 102
Total 160,286
2,146		 162,432 160,505
Expenditure :
Raising funds 6 190
-		 190 7,875
Grants made 500
2,146		 2,646
Charitable activities 7 111,820
-		 111,820 127,122
Total 112,510
2,146		 114,656 134,997
Surplus for the Period 47,776
-		 47,776 25,508
Reconciliation of funds:
Total funds brought forward 52,240
-		 52,240 26,732
Total funds carried forward 100,016
-		 100,016 52,240

The statement of financial activities includes all gains and losses recognised during the year. All income and expenditure derive from continuing activities.

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

BALANCE SHEET BALANCE SHEET
As at 31 March 2021
2021 2020
Notes £ £
Fixed Assets
Tangible assets 10 185 299
Current Assets
Cash at bank and in hand 99,859 53,019
Prepayments 200 -
Other Debtors 2,051 -
102,110 53,019
Current Liabilities
Creditors - amounts falling due
within one year 11 2,279 1,078
Net Current Assets 99,831 51,941
Total Net Assets 100,016 52,240
Represented By:
Funds
Unrestricted/General 100,016 52,240
100,016 52,240

The Trustees consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 (“the Act”) and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The financial statements were approved and authorised for issue by the Trustees on 28 January 2022 and signed on their behalf, by:

Claire Jenkins, Co-Chair

Peter Greig, Treasurer

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

Charity no: 1019651 Company no: 02797826 NOTES TO THE FINANCIAL STATEMENTS

1 Accounting Policies

The principal accounting policies adopted in the preparation of the financial statements are as follows:

(a) Company information

The Andrew Lee Jones Fund Limited (t/a Amicus) is a company limited by guarantee incorporated in England and Wales, with company number 02797826. It is also a registered charity with registration number 1019651. The registered office is 1 York Mansions, 215 Earls Court Road, London SW5 9AF.

(b) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Andrew Lee Jones Fund Limited meets the definition of the public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

(c) Preparation of the accounts on a going concern basis

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operation existence for the foreseeable future. Therefore, these accounts have been prepared on the basis that the Charity continues to be a going concern.

(d) Incoming resources

All income received by the Charity is available for its general purposes, unless otherwise stated. Income is included in full in the Statement of Financial Activities when any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the Bank.

(e) Donated services or facilities

All donated services and facilities are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party.

The Trustees and the volunteers assist the Charity provide all of their services free of charge without receiving any benefit. The value of these services has not been included in the financial statements.

(f) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the Charity.

(g) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

These comprise the costs of operating the online fundraising pages and running promotional events designed to raise awareness and funds to operate.

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

(h) Allocation of support and governance costs

Support costs are those functions that assist the work of the Charity but do not directly undertake charitable activities. Support costs include support office costs, finance, personnel, payroll and governance costs which support the Charity on a day-to-day basis. These costs have been allocated entirely to the one charitable activity of ‘Fighting for Justice on Death Row’.

(i) Tangible fixed assets

Tangible fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Asset category

Useful life

Computer equipment 4 years

(j) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

(k) Creditors and provisions

Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

(l) Financial instruments

The Charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

(m) Government grants

Grants are accounted under the accruals model as permitted by FRS 102. Included in other income in the Statement of Financial Activities are CJRS Government grants received during the year.

2 Income from donations and legacies

3

Membership fees
General donations
Gift aid
Income from charitable activities
Promotional events
Book sales
Seminars and training		 2021
2020
£
£
17,301
16,919
80,920
111,197
8,307
-
106,528
128,116
2021
2020
£
£
9,273
10,245
488
283
23,618
13,754
33,379
24,282

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

4 Investment income

Bank interest 2021
2020
£
£
1
4
1
4

All of the Charity’s investment income arises from money held in interest-bearing deposit accounts.

5 Other income

Government grants
Unrealised gains (losses) on foreign currency		 2021
2020
£
£
20,494
-
(116)
102
(20,378)
102

6 Analysis of expenditure on raising funds

Online fundraising fees
Promotional event costs		 2021
2020
£
£
-
72
190
7,803
190
7,875

7 Analysis of expenditure on charitable activities

Book costs
Journal costs
Training costs
Support costs (see note 8)
Governance costs (see note 8)		 2021
2020
£
£
73
1,998
760
300
1,081
8,721
109,406
115,602
500
500
111,820
127,122

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

8 Support and governance costs

Support and governance costs have been apportioned entirely to the sole charitable activity of ‘Fighting for Justice on Death Row’.

Wages and salaries
Office supplies
Membership refunds
Bank charges
Depreciation
Other
Accountancy		 Support
costs
Governance
costs
Total
Total
2021
2021
2021
2020
£
£
£
£
104,285
104,285
92,571
1,089
1,089
2,320
-
-
96
1.161
1,161
880
114
114
114
2,757
2,757
19,622
500
500
500
109,406
500
109,906
116,101

9 Wages and salaries

Wages and salaries
Social security
Pension costs		 2021
2020
£
£
96,702
85,420
5,414
5,411
2,169
1,740
104,285
92,570

No employees had employee benefits in excess of £60,000 (2019: nil).

The key management personnel of the Charity comprise the Trustees and the Executive Director. The total benefits received by the key management personnel of the Charity were £51,426 (2020: £46,671)

The average monthly head count was 4 staff (2020: 3 staff) and the average monthly numbers of full-time equivalent employees (including casual and part-time staff) during the year was 4 staff (2020: 3 staff). These comprised the Executive Director and 3 Administrative Assistants of the Charity.

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

10 Tangible fixed assets

Cost:
As at 1 April 2020
Additions
As at 31 March 2021
Depreciation:
As at 1 April 2020
Charge for the year
As at 31 March 2021
Net book value:
As at 31 March 2020
As at 31 March 2021
11
Current liabilities
Pensions
Accruals		 2021
£
1,097
1,182		 Computer
equipment
£
454
-
454
155
114
269
299
185
2020
£
578
500
2,279 1,078

12 Related party transactions

The Charity’s Trustees were not paid nor received any other benefits from employment at, nor via their connection to, the Charity in the year (2020: £nil), neither were they reimbursed expenses during the year (2020: £nil). No Trustee received payment for professional or other services supplied to the Charity (2020: £nil).

The Andrew Lee Jones Fund Limited (t/a Amicus) Annual Report and Financial Statements Year Ended 31 March 2021

13 Analysis of charitable funds

Analysis of funds movement

Analysis of funds movement
Balance at Balance at
1 April 2020 Income Expenditure 31 March 2021
£ £ £ £
Unrestricted funds
52,240		 160,286 112,510 100,016
Restricted Funds
-		 2,146 2,146 -
52,240 162,432 114,656 100,016
Analysis of movement in unrestricted funds – previous year
Balance at Balance at
1 April 2019 Income Expenditure 31 March 2020
£ £ £ £
Unrestricted funds
26,732		 160,505 (134,997) 52,240
26,732 160,505 (134,997) 52,240