**1[st] Priorslee and St. Georges Scout Group** On **Registered Charity No. 1019340** © **Chairperson** : Liz Kenney Email Chair@1stpriorsleestgeorgesscouts.co.uk **Group Lead Volunteer** : Jonathan Barclay Email GSL@1stpriorsleestgeorgesscouts.co.uk Treasurer: Sara Sissons Email: treasurer@1stpriorsleestgeorgesscouts.co.uk **Secretary** : Phil Crocker Email Secretary@1stpriorsleestegorgesscouts.co.uk ## **1[st] Priorslee and St. Georges Scout Group** ## **AGM Reports** ## **6[th] July 2025** **Covering period of 1[st] April 2024 to 31[st] March 2025** **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR ## **Agenda** ## **Welcome and Introductions** ## **Present** ## **Apologies** **Minutes of the Last AGM** Agree and approve **Treasurer’s Report** Agree and approve ## **Chairperson’s Report** ## **Group Lead Volunteer Report** ## **Election of Officers** ## **Election of Trustees** ## **Treasurer Report** I am proposing that we keep Accurate Books as our independent assessor on the accounts she has been working with me for the last seven years and understands our processes. **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** ## AOR I would like to thank Liz, Shane, Christine, and Mat for their support in successfully transferring the accounts to paperless records this year ## **Account Balances** Savings Account - we started the year with £56439.50p in the account and ended with a balance of £61,955.30. Main Account - the account started with a balance of £ 2911.41p and ended with a balance of £2109.11p. Scouts - the account started with a balance of £ 6,416.64p and ended with a balance of £48812.72p. Cubs - the account started with a balance of £558.11p and ended with a balance of £500.00p. Beavers - the account started with a balance of £500.00p and ended with a balance of £500.00p. Squirrels – From the start of the next financial year will have their own account. ## **Observations From Accounts** We have ended the year with more money in the bank due to the planned expedition to Kandersteg in August 2025 and we also had a short time contract for the hall which brought in more money this year. We have also been able to run more camps for the young people this year. I would also like to thank the Charities Trust, Gift Aid donations and Enterprise for their continued support. This year we received funding to approve the IT equipment within the hut; we have also brought some pizza ovens and paella equipment which is been used by all sections. We have also improved the security system within the hut and brought new fire extinguishers. ## **Moving Forward** We are going to carry on with the accounts being paperless now. Myself and the Trustees constantly monitor the costs to ensure that we are still charging the right amount for subs. This year we will be looking for a new Insurance provider due to the value of items we have on the premises. Sara Sisson ## **Chairperson Report** The primary focus for the Trustee Board of 1[st] Priorslee and St Georges Scout Group is to provide a support structure in the forms of funding, maintenance and safety to allow leaders to focus on providing the wide range of activities. We continues to provide this to over 100 young people. ## **Trustee Board** I would like to thank our Trustees who have been working hard this year to make sure we are compliant with Scouting and Charity rules and regulations. We are working though all the policies and procedures we have and need to have. Routine auditing and checking of the property and utilities continues. **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR ## **Maintenance Work at HQ** Thanks to Jason, Jonathan and other volunteers who helped keep up with the repairs and maintenance to keep our headquarters at a high standard . I would also like to thank the Explorers and Network who have built the frame for the gateway in the ‘New Area’. As always a massive thank you to Jason, Jonathan and Colin for their regular maintenance of our HQ throughout the year. ## **Hall Bookings** Louise continues to take many bookings throughout the year for both regular users and occasional users, along working around our scouting dates – so well done Louise for keeping up with it all! ## **New Equipment** Towards the end of this finance year, we have purchased a new security system, pa system, TVs, door entry system and doorbell. This equipment has been purchased through grants and donations. A big thank you to Sara for applying for the grants, and to Matthew Cooper and Tom Preece who gave up their time to fit the new security system. We have also treated ourselves a new mop and buckets! ## **Kandersteg** The Trustee board are very excited to be supporting over 40 of our members and leaders who have signed up to an International trip to the permanent Jamboree site in Kandersteg, Switzerland in August 2025. This will be our first International trip as a group. ## **Beer Festival** Another good year for our Beer Festival with many of our local community coming back to support this annual event, along with some new faces. We’ve also had lots of Scouters attending and enjoying a reunion for those that don’t get to see each other often. Hope to see more of our parents supporting this event. ## **Closing thoughts** I would like thank all the leaders in every section for their hard work over the year. I would also like to thank the Trustees for their time and support to both me, as Chair and to the group over the year as it grows and develops, their input has been invaluable. The strength of the group is a tribute to the time and thoughtfulness with which all the leaders and Trustees commit and is why 1st Priorslee and St Georges Scout Group is a much sought-after group. Liz Kenney ## **Group Lead Volunteer Report** Looking to the future, we are thrilled to be preparing for our first international expedition to the Kandersteg International Scout Centre in Switzerland. This promises to be a once-in-a-lifetime experience, filled with adventure, cultural exchange, and personal growth. Preparation camps are already underway, helping our Scouts build the skills and confidence they’ll need for this exciting journey. ## Thank you We extend our heartfelt thanks to all our volunteer leaders for their tireless dedication and commitment. Their efforts—often behind the scenes—are what make the Scouting **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR experience so valuable and memorable for our young people without whom the extensive program would not be possible. Jonathan Barclay ## **Election of Trustees** It is proposed that the following members form the 1st Priorslee & St Georges Group Trustee Board. If you have any objections to any of the people listed below being a trustee or wish to join yourself please contact Liz Kenney before the 6[th] July 2025. **Chair** – Liz Kenney has agreed to continue in post subject to election **Treasurer** – Sara Sisson ditto **Secretary** – Phil Crocker ditto **Trustees** – Louise Cooper, Sarah Case, Peter Godwin, Martin Jenks, Tim Beech, Sean Anderson, Michelle Anderson and Ben Godwin ## **Leaders on the Trustee Board** AOR # **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** Jonathan Barclay (Group Lead Volunteer & Scouts Lead Volunteer) Liz Kenney (Cubs Lead Volunteer) Christine Cooper (Beavers Lead Volunteer) Jenny Whittaker (Squirrels Lead Volunteer) Jason Cooper (Explorer Leader Volunteer) (Jonathan, Liz, Christine and Jenny can nominate another leader to attend in their absence). ## **Squirrel Report** There were 5 acorn awards and 268 badges awarded in the 2024/25 period. We have 14 squirrels currently. Jonathan stepped back from squirrels in September, and Jenny took over. In March we tried a new initiative to ask new squirrels to come for trial session, parents invited to stay. Jenny Whittaker ## **Beaver Report** Our leadership team is Christine (Badger), Faye (Hedgehog), Ben (Rhino), Sara (Fox), Harriet (Phoenix), Amy (Deer), Chris (Bear) and Mark(Eagle). We also have our Young Leaders Daniel (Monkey) and George (Wolf). We have 24 beavers on the books and general attendance is good. Squirrels are coping well with the transition into beavers and young leaders are assigned if any new beaver needs a mentor. **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR All beavers have achieved a large number of activity badges. The active programme we deliver is based around these badges. All the Beavers moving onto cubs achieved their Chief Scout Bronze award. Sleepovers were at the HQ and Patshull Activity Centre. We went bowling, visited the Cosford Air Museum and had a day out at Jodrell bank. Some included older beavers first night and all the beavers second night. We average 15 beavers on sleepovers. Younger beavers are encouraged to stay until bedtime if they don’t want to stay overnight. This is encouraging more beavers to try out the weekend activities as often once they have done one sleepover they are keen to do more. So overall a very successful year. We are now working on a two year rolling programme and leaders are volunteering to arrange and run various activities which is allowing everyone to get fully involved and add more exciting evenings to our evenings. They are all doing a fantastic job in their roles on the leadership team. Christine Cooper ## **Cub Report** Our leadership team is Liz (Baloo), David (Jacala), Angela (Raksha), Vicky (Bagheera), Shane (Kaa), Ethan (Rama), Alexy (Chil), Ollie (Tha), Ethan (Ferro), Dylan (Mang), Daniel (Rocky). Our Young Leaders who have helped us out this year are Matthew, Ben and Adam. We had 25 Cubs at the start of the year and 31 at the end of March 2025. We have continued to work through many badges which makes up the basis of our programme throughout the year, we have been working on the following: **Activity Badges** : Athletics, Chef, Communicator, cyclist, DIY, Environmental Conservation, Gardener, Home Help, Money Skills, Scientist and Space. **Staged Badges** : Air Activities, Community Impact, Emergency Aid, Hikes, Navigator, Nights Away and Paddle Sports **Challenge Badges** : Adventure, Skills, Personal, Teamwork and Team Leader To complete these badges we have Cycled from Newport to Gnosall, made a toolbox, learnt about maps and grid references, tried not to be scammed in our make-shift shop, set up a battery recycling box, made things fly, looked at communication methods and the importance of clear instructions. We also went paddle boarding, visited the local Care Home at Christmas, played games and lots more! **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR **Outings and Camps:** We have attended several District events such as Chess Competition, Pantomime, Quiz, Junk Modelling and Sixers Fun Day. As a pack for our camps we have visited RAF Cosford Museum, attended Remembrance parade, had some great activities at Patshull for our spring camp this year. 3 Cubs have achieved their Chief Scout Silver Award. We have award 268 badges. The Cub Leaders ## **Scout Report** Over the past year, the scout group leadership team has delivered a very diverse programme of meetings and activities for the young people. It was designed to develop the skills, confidence, and experiences of our young members. The focus has been on practical learning and fun, with sessions ranging from cooking and shooting to activities in the community. Among the many highlights were our International Badge Evenings, where Scouts explored global culture , and a memorable visit to the local fire station, offering insights into valuable community service. for a little bit of variety this year we also covered the Astronomy & Astronautics badges, learning about the solar system, navigating by stars, and launching our own rockets. Throughout the year, we attended several events, Halloween Camp, Remembrance Camp, Spring Camp in Cornel all of which gave the Scouts the chance to build their camping skills, enjoy the outdoors. We also took part in ShropShoot 25 and various community initiatives encouraged teamwork and personal development in a fun and supportive environment, alongside our participation in the St George’s Day Parade. We are delighted to report that five Chief Scout Awards were presented this year—an outstanding achievement that reflects the dedication and hard work of the recipients. These awards serve as a powerful inspiration for all our Scouts to aim high and stay engaged in the programme. Jonathan Barclay # **1[st] Priorslee and St. Georges Scout Group** # **Registered Charity No. 1019340** # **Year End Accounts 1[st] April 2024 to 31[st] March 2025** **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR **Receipts for the year ended 31st March 2025** |||This Year|This Year|| |---|---|---|---|---| ||Receipts|Restricted|Total Previous Year|Total Previous Year| |Subscriptions|£11,262.10|£ -|£11,262.10|£12,438.77| |Camps|£8,497.55|£ -|£8,497.55|£4,814.47| |Events|£793.18|£ -|£793.18|£597.05| |HQ Rental|£16,697.91|£ -|£16,697.91|£10,873.25| |Investment Income|£896.16|£ -|£896.16|£675.71| |Grants, Gift Aid & Fundraising|£6,025.28|£ -|£6,025.28|£8,166.15| |Spare Inc Category 1|£ -|£ -|£ -|£ -| |Spare Inc Category 2|£ -|£ -|£ -|£ -| ||£44,172.18|£ -|£44,172.18|£37,565.40| |Beer Festival|£9,041.95|£ -|£9,041.95|£8,768.39| |Xmas Extravaganva|£1,035.50|£ -|£1,035.50|£ -| |Spare Project 2|£ -|£ -|£ -|£ -| |Kandersteg|£49,140.02|£ -|£49,140.02|£10,317.82| |ARC|£478.38|£ -|£478.38|£588.50| ||£59,695.85|£ -|£59,695.85|£19,674.71| |||£ -||| |Capitation|£491.50|£ -|£491.50|£52.50| |Uniform and Badges|£122.00|£ -|£122.00|£95.68| |Equipment|£24.68|£ -|£24.68|£-| |Overhead|£108.05|£ -|£108.05|£533.40| |Maintenance|£ -|£ -|£ -|£66.86| |Utilities|£ -|£ -|£ -|£ -| |Insurance|£ -|£ -|£ -|£ -| |Training|£ -|£ -|£ -|£ -| |Gifts & Donations|£491.28|£ -|£491.28|£-| |Spare Exp Category 1|£ -|£ -|£ -|£ -| |Spare Exp Category 2|£ -|£ -|£ -|£ -| |Nonbanked fees|£939.37|£ -|£939.37|£ -| ||£2,176.88|£ -|£2,176.88|£748.44| |||||| |TOTAL RECEIPTS FOR THE YEAR|£106,044.91|£ -|£106,044.91|£57,988.55| **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR |**Payments for the year ended 31st March 2025**|**Payments for the year ended 31st March 2025**|||| |---|---|---|---|---| |||This Year|This Year|Previous| ||Payments|Restricted|Total|Year| |Subscriptions|£2,395.34|£-|£2,395.34|£1,621.53| |Camps|£8,573.13|£-|£8,573.13|£5,979.39| |Events|£1,062.50|£-|£1,062.50|£934.73| |HQ Rental|£-|£-|£-|£-| |Investment Income|£-|£-|£-|£-| |Grants, Gift Aid & Fundraising|£-|£-|£-|£563.94| |Spare Inc Category 1|£-|£-|£-|£-| |Spare Inc Category 2|£-|£-|£-|£-| ||£12,030.97|£-|£12,030.97|£9,099.59| |||£-||| |Beer Festival|£6,107.45|£-|£6,107.45|£5,741.04| |Xmas Extravaganva|£161.92|£-|£161.92|£-| |Spare Project 2|£-|£-|£-|£-| |Kandersteg|£7,148.70|£-|£7,148.70|£5,133.74| |ARC|£331.56|£-|£331.56|£401.62| ||£13,749.63|£-|£13,749.63|£11,276.40| |||£-||| |Capitation|£6,363.00|£-|£6,363.00|£5,858.00| |Uniform and Badges|£2,880.73|£-|£2,880.73|£1,744.14| |Equipment|£8,535.68|£-|£8,535.68|£3,472.88| |Overhead|£3,925.27|£-|£3,925.27|£4,187.89| |Maintenance|£2,387.31|£-|£2,387.31|£2,645.23| |Utilities|£5,049.71|£-|£5,049.71|£4,796.98| |Insurance|£3,055.94|£-|£3,055.94|£2,985.88| |Training|£75.00|£-|£75.00|£264.05| |Gifts & Donations|£20.00|£-|£20.00|£370.53| |Spare Exp Category 1|£-|£-|£-|£-| |Spare Exp Category 2|£-|£-|£-|£-| |Nonbanked fees|£939.37|£-|£939.37|£717.54| ||£33,232.01|£-|£33,232.01|£27,043.12| |||£-||| |TOTAL PAYMENTS FOR THE YEAR|£59,012.61|£-|£59,012.61|£47,419.11| **1[st] Priorslee and St. Georges Scout Group Registered Charity No. 1019340** AOR |**Statement of assets and liabilities at 31st March 2025**|**Statement of assets and liabilities at 31st March 2025**|**Statement of assets and liabilities at 31st March 2025**|**Statement of assets and liabilities at 31st March 2025**||| |---|---|---|---|---|---| |||This year|This Year|This Year|Last Year| ||general funds||Restricted|Total|Total| |**Monetary Assets**|||||| |Bank Current Account(s)|£113,877.13||£-|£113,877.13|£66,825.46| ||£113,877.13||£-|£113,877.13|£66,825.46| |**Other Monetary Assets**|||||| |Tax claim for year ending 2025|£-||£-|£-|£-| |Debts due to Group/District|£-||£-|£-|£-| ||||||| |**Non-Monetary Assets**|||||| |Badge stock|£4,628.85||£-|£4,628.85|£3,142.10| |Group/District shop stock|£-||£-|£-|£-| |Land and Buildings|£420,000.00||£-|£420,000.00|£420,000.00| |Scouting equipment and|||£-||| |furniture etc|£149,626.00|||£149,626.00|£89,129.05| ||£574,254.85||£-|£574,254.85|£512,271.15| |**Liabilities due within one year**|||||| |Accounts not yet paid|£-||£-|£-|£-| |Expenses incurred not yet|£-||£-|£-|£-| |invoiced|||||| |Subscriptions not yet paid|£-||£-|£-|£-| |Other|£-||£-|£-|£-| ||£-||£-|£-|£-| |**Liabilities due after one year**|||||| |Loans|£-||£-|£-|£-| ||£-||£-|£-|£-| |**Contingent liabilities and future**|||||| |**obligations**
Contingent liabilities and future|£-||£-|£-|£-| |obligations|||||| ||£-||£-|£-|£-| ## **1[st] Priorslee and St. Georges Scout Group** ## AOR **Registered Charity No. 1019340** 5) 1 Barclays Bank Chambers High Street Newport Shropshire TF10 7AU Email: nicola@accuratebooks.co.uk Phone: 01952 352009 The Trustees (care of the Treasurer) 1[st] Priorslee and St Georges Scout Group 27 May 2025 Dear Sir or Madam Please accept the following Independent Examiner Report on the accounts of 1[st] Priorslee and St Georges Scout Group for the year 01 April 2024 to 31 March 2025. ## **Independent Examiner’s Report to the Trustees of the 1[st] Priorslee and St Georges Scout Group dated 27/05/2025.** I report on the accounts of the Group for the year ended 31 March 2025 which comprises of the Statement of Financial Activities (Receipts and Payments) and the Statement of Assets & Liabilities. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. AOR **Registered Charity No. 1019340** © # **1[st] Priorslee and St. Georges Scout Group** Nicola Pulle is licensed and regulated by The Association of Accounting Technicians - licence number 1001664 Accurate Books Limited Registered Office: 1 Barclays Bank Chambers, High Street, Newport, Telford, Shropshire TF10 7AU Company registration number: 10617438 (England & Wales) ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below. Five separate accounts were examined being Group Main, Scouts, Cubs, Beavers and Barclays Business Savings Account. The Squirrels group does not yet have its own Bank Account, the transactions for this have gone through the Group Main Account. This is the seventh time I have examined these accounts and I have done so on a voluntary basis, a charge has been made as agreed with the treasurer for support and advice regarding the presentation and finalisation of the accounts. Independent Examiner's statement This year the Accounts are paperless with sheets for each section and files for receipts, hyperlinks for the receipts are next to each transaction. Section sheets are then summarised in the Accounts. The property was subject to a revaluation three years ago but this was a rebuild revaluation for insurance purposes (rebuild value is £1,000,962), however in the Accounts the value has been left as £420,000. I can confirm: - I have checked that cash book balances at the start of the year agree with the previous accounts. - I have vouched a selection of payments including reimbursement of expenses. - I have vouched a selection of receipts. - I have tested entries with bank statements. - The bank reconciliations agree with bank statements. - I have checked additions of cash books and summaries. - All activities have been accounted for and included in the above tests. - All cash balances were transferred to the bank accounts prior to the year end. - The deeds of the building are held by GSL. - • There were no liabilities for examination. # **1[st] Priorslee and St. Georges Scout GroupRegistered Charity No. 1019340** at - Asset lists were reviewed. It is recommended that at the end of the year the list is revised to reflect actual value based on useful life and not at cost and a suitable depreciation policy is put in place, this is still pending implementation. In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements - to keep accounting records in accordance with Section 130 of the Charities Act and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Yours faithfully, Nicola Pulle Accurate Books Ltd