2024-03-31-accounts

1st Priorslee St Georges August 2025 Kandersteg International Scout Centre

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B.P.’s Dream of a Permanent Mini Jamboree

“Where Scouts and Guides can meet year round, live together in peace and learn from each other since 1923.”

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The Centre in 2022 65+ Nationalities Together living the dream Joining together 5’000+ Scouts on International Campfire nae 66’000 12’000 Overnights Guests Meeting the world Creating the Magic

Permanent Mini Jamboree In the heart of the Swiss Alps

Kandersteg, Switzerland 46.4834° N, 7.6640° E

Where is Kandersteg International Scout Centre

65 km from Bern, the capital of Switzerland. Kandersteg is located in the heart of the Bernese Alps

Travel Partner The Permanent Mini Jamboree Venture Abroad

The Venture Abroad Difference

The Venture Abroad Team

• A family-run company

• Unforgettable international experiences for young people

• Over 45 years’ experience

• Team of dedicated specialists

• Delivering on promises of safety, support, service and experience time and time again

Our Customers

• Taking care of the travel arrangements for 23,000 young people each year

• Average customer service rating of 4.9 out of 5

Safety Matters

• Passenger safety on tour is paramount

• All aspects of safety and risk on tour is carefully monitored

• In-house Health and Safety Manager

• Partnerships with external health and safety organisations

Safety Management System

Robust Safety Management System includes:

• A guide to Safety and Risk Management on Tour

• Accommodation and Coach Operator Audits

• Crisis Management System

• 24-hour on-tour emergency contact

• DBS checked staff, couriers and coach drivers

Financial Security

• Venture Abroad offers additional peace of mind with financial security in the form of:

ABTOT Membership

• Ensures that in the unlikely event of a tour operator failure your money is financially protected and can be recouped.

• If on tour, assistance will be available to ensure the tour can be completed and you are returned home.

ATOL Licensing

• When booking a flight tour, ATOL membership ensures that in the unlikely event of a tour operator failure your money is financially protected and can be recouped.

• If on tour, assistance will be available to ensure the tour can be completed and you are returned home.

Insurance

When travelling on tour, every group member must have insurance:

• ✓ We will provide your group with full travel insurance through Aviva insurance.

• ✓ Further details regarding insurance, including full details of Aviva insurance cover are available at; https://www.ventureabroad.co.uk/financial-security/

Travel to KISC

The Permanent Mini Jamboree

8th August 2025

14:30 hrs Coach arrives @ HQ - 15:00 hrs Coach departs 20:00 hrs Coach arrives Dover 22:00 hrs, Ferry departs Dover

9th August 2025

00:30 hrs local time, ferry arrives Calais 00:45 hrs local time, Coach departs Calais 13:00 hrs Coach arrives Kandersteg

10th – 15th @ Kandersteg

16th August 2025

18:00 hrs Coach departs Kandersteg

17th August 2025

06:00 hrs Coach arrives Calais 08:00 hrs time, ferry departs Calais 08:30 hrs UK time, ferry arrives Dover 08:45 hrs Coach departs Dover 14:00 hrs Coach arrives @ HQ

VA Rep

A Venture Abroad Representative will be on-site to help out with logistics and offer additional support for your group.

Camping facilities eee Ga Xoo Ree

• Young people will be accommodated in canvas troop tents.

• • Leaders will be accommodated in tents with separate sleeping compartments.

• • Catering equipment and dining area for self-catering groups provided by Venture Abroad

Trip Inclusions

• Return coach journey on an executive coach on our unique shuttle program.

• Pick up from your preferred departure point in England and Wales

• Return ferry crossings.

• 7 nights’ self-catering accommodation in tents provided by Venture Abroad. Scouts will be accommodated in canvas troop tents.

• Leaders will be accommodated in tents with separate sleeping compartments.

• Catering equipment and dining area for self-catering groups provided by Venture Abroad to include 1 bench and table set per 10 passengers (groups may need to share).

• All campsite equipment set up ready for group’s arrival.

• Travel Insurance

• Service of a Venture Abroad Representative from arrival in resort.

• Dedicated one-to-one contact with your experienced Tour Co-ordinator and access to our full team as required.

• • Party Leader’s tour information And Handy Travel App Vamoos!

• The Venture Abroad Fun Files – evening entertainment pack filled with quizzes and games ideas.

• Luggage labels and a drawstring bag per passenger.

• 24-hour access to our senior staff while on tour on our dedicated emergency support line.

Activities The Permanent Mini Jamboree Some of the activities we may be doing

International Friendship

Where the world meets year round

Learn about Scouting, cultures and traditions world wide and make friends for a lifetime

Programme ideas

• Race the world

• Light Trail

• Messengers of Peace BBQ

• International Campfire

International Campfire jy,F,• ITrnI,Ftr ' 1 VÈNTU A EtyTOT tivit Holi

Eco Adventure

Leave this world better than you found it

Learn how to preserve and protect the environment by learning more about nature and sustainability

Programme ideas

• Eco hikes

• Alternative Energy Workshops

• Nature Workshops

• and many more

Hiking 14 '.¥ 4r1 VVENTUREABR .4BIC.)T . ￿ld￿lIde.4[t1Ul[

High Adventure Explore the surroundings of KISC

KISC’s backyard is waiting for you. Why not hike mountains, learn about glacier travels or your first rock climbing experience?

Programme ideas

• Challenge Activities

• Hiking Adventures

Overnight Hut Hikes 41 -{ VENT RE ABTOT ABTA ABTA 14) W rldwi .ilolida

Cost

The Costs

It will definitely be no less than £1200. The challenge is determining what the maximum will be.

• The more people that commit the lower the price will be

• • Food inflation prices <=10% at the moment

• Currency exchange rates

• • Age group distribution of attendees

• • Activities we select.

We will have a confirmed figure by end of January 2024

Payment Plan

• £50 deposit December

• • A series of equal monthly personal payments over a maximum of 15 months.

• “Invoice” on 1st of the month.

• • Outstanding balance due at the end of the 15 months

• Personal fundraising straight to their event account with unique ID

• • Group fundraising - Shared between those who participate and credited to their event account

• When target reached, personal payment collection will stop

• • Fundraising credits in excess of target will generate refund, up to value of personal payments received. Thereafter credited to Group.*

Payment Plan Flexible Payment Plan Example Estimated cost is £1450. Less £50 deposit • Amount left to pay £1400 15 Monthly payments ~ £40 • Amount left to pay/Fundraise ~ £680 Estimated cost is £1450. Less £50 deposit • Amount left to pay £1400 15 Monthly payments ~ £75 • Amount left to pay/Fundraise ~ £275 When target reached, personal payment collection will stop

What's not included

Passports Visa Personnel medical insurance Inoculations Telephone calls Internet usage Spending money

Personal Equipment like

• Bedding,

• Towels,

• Tea towels,

• Recommended Clothes

Fundraising A key part of the “experience” is the fundraising

Fundraising

All personal fundraising will go against the individual’s “account” Money raised by group events will be split as follows

4 people on the event money raised will be split in 5, 4 parts for the individuals who “worked the event” 1 part for the emergency fund.

19 people on the event money raised will be split 20 parts for the individuals who “worked the event” 1 parts for the emergency fund.

Fundraising ideas

Other Ideas

Lilleshall 10k in March • Pizzas and axe throwing Shrewsbury marathons • Usually want Marshalls Shropshire Festivals Kidfest - Feb • Have allowed us a small stand in the past Food festival - June • Have allowed us a small stand in the past Bestival – Aug • Marshalling and other support

Fundraising First possible event is this weekend Friday 15th- Sunday 17th December. From 4pm each day. We can sell s’mores and toasted marshmallows. Will need to take: fire pit, alter fire, table, 1 bench, float, tall jug, water carrier (small), banner.

They will provide gazebo, firewood, fire fighting equipment and rope to cordon off area.

1st Priorslee and St. Georges Scout Group Charity No. 101934

Receipts & Payments Account summary for the year ended 31st March 2024

		This Year	This Year	This Year	Previous
		General	Restricted	Total	Year
Total receipts for the year		57,988.55	0.00	57,988.55	46,592.91
Total payments for the year		47,419.11		47,419.11	50,853.61
Net receipts (payments) for the year		10,569.44	0.00	10,569.44	-4,260.70
Cash, bank and similar funds brought forward		56,256.02	0.00	56,256.02	60,516.72
Account Balances	Main	2,911.41		2,911.41	2,390.00
	Scouts	6,416.64		6,416.64	521.16
	Cubs	558.11		558.11	500.00
	Beavers	500.00		500.00	500.00
	Savings	56,439.30		56,439.30	52,344.86
Cash, bank and similar funds carried forward		66,825.46	0.00	66,825.46	56,256.02

The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees

.................L Kenney (Chairman)

Nicola Pulle (Independent Examiner)

1st Priorslee and St. Georges Scout Group Charity No. 1019340

Receipts for the year ended 31st March 2024

Membership Subscriptions Capitation refund Insurance Rebate Income From Building INVESTMENT INCOME RECEIVED Interest Received Grant ACTIVITIES Events Camps+PGL Kandersteg Rifle/Archery Club Activties On Night Uniform/badges FUND RAISING charity event Fundraising Kandersteg Fundraising Raffle AGM Special Projects Beer Festival Stripe Income SUNDRY RECEIPTS Gift Aid Donations Equipment Admin Group Maintenance TOTAL RECEIPTS FOR THE YEAR	Receipts 12,419.78 52.50 10,873.25 23,345.53 675.71 675.71 597.05 4,814.47 9,474.82 588.50 18.99 95.68 15,589.51 1,621.15 843.00 292.27 543.27 8,714.51 53.88 12,068.08 2,003.72 3,998.01 0.00 191.13 50.00 66.86 6,309.72 57,988.55	This Year Restricted 0.00 0.00 0.00 0.00 0.00	This Year Total 12,419.78 52.50 0.00 10,873.25 23,345.53 675.71 0.00 675.71 597.05 4,814.47 9,474.82 588.50 18.99 95.68 15,589.51 1,621.15 843.00 292.27 543.27 8,714.51 53.88 12,068.08 2,003.72 3,998.01 0.00 191.13 50.00 66.86 6,309.72 57,988.55	Previous Year 11,313.15 41.50 10.00 9,185.00
				20,549.65
				116.07
				116.07
				442.89 6,515.90 0.00 501.87 2.00 96.40
				7,559.06
				1,442.63 533.29 7,535.22 0.00 674.04
				10,185.18
				1,849.04 2,222.25 475.00 338.09 3,298.57 0.00
				8,182.95
				46,592.91

Payments for the year ended 31st March 2024

PREMISES Octopus Gas/Electric Water Insurance Safety/electrical/alarm Equipment Maintenance Hall Special Projects Beer Festitival BT Cleaner AGM Training Group ACTIVITIES Capitation Scout shop Camps/PGL Kandersteg Events Section activities Squirells activties on day activities on night activities ongoing Rifle/Archery Club ADMIN/ESTABLISHMENT EXPENSES Expenses OTHER EXPENSES Licences OSM Admin Gifts PURCHASE OF BADGES SUNDRY PAYMENTS Fundraising Go Cardless Fees Stripe Fees Charity donation Refund/unpresented cheque TOTAL PAYMENTS FOR YEAR	This Year This Year General Restricted Funds Funds £ £ 3,846.14 415.88 2,985.88 0.00 3,472.88 530.10 2,115.13 36.87 5,741.04 534.96 1,598.00 234.20 264.05 1,493.98 23,269.11 5,858.00 1,744.14 5,979.39 5,133.74 934.73 330.73 1,276.72 14.08 401.62 21,673.15 0.00 327.10 124.88 409.73 861.71 527.07 663.58 53.96 370.53 0.00 1,615.14 47,419.11	This Year Total £ 3,846.14 415.88 2,985.88 0.00 3,472.88 530.10 2,115.13 36.87 5,741.04 534.96 1,598.00 234.20 264.05 1,493.98 23,269.11 5,858.00 1,744.14 5,979.39 5,133.74 934.73 0.00 330.73 0.00 1,276.72 14.08 401.62 21,673.15 0.00 327.10 124.88 409.73 0.00 861.71 527.07 663.58 53.96 370.53 0.00 1,615.14 47,419.11	Previous Year £ 2,331.73 353.02 2,435.50 4,850.00 3,462.75 362.82 609.96 671.90 6,984.13 0.00 1,783.00 572.24 1,662.28 1,613.19
			27,692.52
			5,775.00 2,325.49 6,457.08 0.00 909.50 0.00 426.90 0.00 1,847.17 245.47 1,318.58
			19,305.19
			0.00 200.00 38.50 867.02 52.47
			1,157.99
			101.79 618.10 34.04 1,943.98 0.00
			2,697.91
			50,853.61

1st Priorslee St. Georges Scout Group Charity No. 101934

Statement of Assets & Liabilities at 31st March 2024

This Year General Funds £ MONETARY ASSETSCash, bank and similar funds Bank Current Account(s) 66,825.46 Building Society Account(s) 0.00 Cash in hand 66,825.46 OTHER MONETARY ASSETS Tax Claim for Year Ending .................... 0.00 Debts due to Group / District 0.00 NON-MONETARY ASSETSAssets for Charity's own use Badge Secretary's stock 3,142.10 Group/District shop stock Land and buildings 420,000.00 Scouting equipment, furniture, etc. 89,129.05 512,271.15 LIABILITIESThose due within one year Accounts not yet paid 0.00 Expenses incurred not yet invoiced 0.00 Subscriptions not yet paid 0.00 Other 0.00 LIABILITIESThose due after one year Loan (with details) 0.00 CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS 0.00	This Year Restricted Funds £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00	This Year Total £ 66,825.46 0.00 66,825.46 0.00 0.00 3,142.10 420,000.00 89,129.05 512,271.15 0.00 0.00 0.00 0.00 0.00 0.00	Last Year Total £ 56,256.02 0.00
			56,256.02
			0.00
			0.00
			3,242.30 420,000.00 86,111.79
			509,354.09
			0.00 0.00 0.00 0.00 0.00 0.00

1 Barclays Bank Chambers High Street Newport Shropshire TF10 7AU Email: [e-mail] Phone: [phone]

The Trustees (care of the Treasurer) 1[st] Priorslee and St Georges Scout Group

21 June 2024

Dear Sir or Madam

Please accept the following Independent Examiner Report on the accounts of 1[st] Priorslee and St Georges Scout Group for the year 01 April 2023 to 31 March 2024.

Independent Examiner’s Report to the Trustees of the 1[st] Priorslee and St Georges Scout Group dated 21/06/2024.

I report on the accounts of the Group for the year ended 31 March 2024 which comprises of the Statement of Financial Activities (Receipts and Payments) and the Statement of Assets & Liabilities.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

• Examine the accounts (under Section 145 of the Charities Act);

• To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and

• To state whether particular matters have come to my attention.

Nicola Pulle is licensed and regulated by The Association of Accounting Technicians - licence number 1001664 Accurate Books Limited Registered Office: 1 Barclays Bank Chambers, High Street, Newport, Telford, Shropshire TF10 7AU

Company registration number: 10617438 (England & Wales)

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.

Five separate accounts were examined being Group Main, Scouts, Cubs, Beavers and Barclays Business Savings Account. The Squirrels group does not yet have its own Bank Account, the transactions for this have gone through the Group Main Account. This is the sixth time I have examined these accounts and I have done so on a voluntary basis, a charge has been made as agreed with the treasurer for support and advice regarding the presentation and finalisation of the accounts.

Independent Examiner's statement

The Accounts have been prepared with care, each Account is reconciled and each transaction has been allocated a number which facilitates tracking. The bank statements are also referenced using the same numbers to the spreadsheets.

There were a few adjustments required due to internal transfers and the final savings interest needed to be added but these were minor and are reflected in the final Statements.

The property was subject to a revaluation two years ago but this was a rebuild revaluation for insurance purposes (rebuild value is £1,000,962), however in the Accounts the value has been left as £420,000.

I can confirm:

• I have checked that cash book balances at the start of the year agree with the previous accounts.

• I have vouched a selection of payments including reimbursement of expenses.

• I have vouched a selection of receipts.

• I have tested entries with bank statements.

• The bank reconciliations agree with bank statements.

• I have checked additions of cash books and summaries.

• All activities have been accounted for and included in the above tests.

• All cash balances were transferred to the bank accounts prior to the year end.

• The deeds of the building are held by GSL.

• There were no liabilities for examination.

• Asset lists were reviewed. It is recommended that at the end of the year the list is revised to reflect actual value based on useful life and not at cost and a suitable depreciation policy is put in place, this is still pending implementation.

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in, any material respect, the requirements

2. to keep accounting records in accordance with Section 130 of the Charities Act and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Yours faithfully,

Nicola Pulle

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Accurate Books Ltd
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