CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION
Registered Charity Number 1019184
FOR THE YEAR ENDING 28[TH] FEBRUARY 2022
Contents:
Declaration Legal and Administrative Information
CONSOLIDATED ACCOUNTS
Receipts & Payments Account Summary Balance Sheet at Year End Bank Reconciliation Review of Financial Resources on 28[th] February 2022 Notes to Accounts: Discussion of Figures. Independent Examiners Report
ANNUAL REPORT
Review of Progress and Achievements 2021/2022 Diary of Events at Pensychnant 2021/2022
APPENDIX: PENSYCHNANT WILDLIFE ART EXHIBITION & OUTSALES Receipts and Payment Account Summary Balance Sheet at Year End Bank Reconciliation Annual Report
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION FOR THE YEAR ENDING 28[TH] FEBRUARY 2022
Declaration.
The annual report and account set out herein for the financial year ending 28[th] February 2022 and the statement of assets and liabilities at that date is believed to be an accurate and fair representation of the transactions of the Pensychnant Foundation and are as approved by the Trustees.
These accounts and report are in exact concordance with the accounts submitted to the Charity Commission online, December 2022
Signed by the Trustees:
Timothy Stott
Mark Sheridan
Ian Jones
Marc Hughes
Barbara Winrow
Accounting Method
These accounts are prepared on the "receipts and payments" basis in accordance with the Charities Act (1993) and as prescribed in "Accounting and Reporting by Charities, Statement of Recommended Practice (SORP 2000) (Charity Commissioners 2000). Noting that SORP 2005 is inapplicable to the Receipts and Payments Accounts prepared by charities which fall below the statutory audit threshold (currently £250,000 turnover), these accounts and report are based on Pro-forma Accounts and Reports packs supplied by Charity Commission (Dec. 2005).
It is not always feasible to perfectly sub-divide all receipts and payments into discreet categories (in particular, wardening may be attributable to conservation projects or other objects of the Foundation or to administration or to fundraising etc.). Hence each receipt or payment has been allocated to the category where the majority of activity occurred. The so-called ‘Trading Account’ includes many transactions which are not trading per se .
Preparation of Accounts
These accounts and annual report were prepared on behalf of the Trustees by Julian Thompson (warden)
Signed by the warden:
Julian Thompson
Independent Examination of Accounts
These accounts have been independently assessed by Kay Winstone (retired business manager) in accordance with section 43 of the Charities Act (1993). Her report is appended.
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
LEGAL & ADMINISTRATIVE INFORMATION
Main Charity Name: The Pensychnant Foundation
Address: Pensychnant Nature Conservation Centre, Sychnant Pass, Conwy, LL32 8BJ 'Phone: (01492) 592595 email: julian.pensychnant@btinternet.com web-site www.pensychnant.co.uk
The Pensychnant Foundation is known in Welsh as "Y Sefydliad Pensychnant" at Y Canolfan Warchod Natur Pensychnant, Bwlch Sychnant, Conwy.
Date of Establishment: December 1989
Registered Charity Number: 1019184 (since 26[th] March 1993)
Governing Document: Trust Deed (dated & stamped 1[st] March 1993)
Charitable Objects: For the benefit of wildlife and the public appreciation and understanding of natural history and nature conservation:
I To establish, protect, maintain, and manage appropriate parts of the Pensychnant Estate (and any other land) as a nature reserve for the conservation and management of the wild vegetation and wild creatures living naturally therein.
II To record, study and research places, objects, species and ecosystems of scientific interest or of natural beauty on the Pensychnant Estate and elsewhere. III To establish, protect, maintain, and manage Pensychnant (and other premises) as a nature conservation centre and in it to organise meetings, lectures, field walks, displays and exhibitions in order to advance the education of the public in the importance of nature conservation and in nature conservation principles and practices.
(Full Trust Deed available from above address)
Trustees: Timothy Gregory Stott (since 1989) Mark Sheridan (since April 2014) Ian Keith Jones (since March 2019) Marc Berw Hughes (since February 2021) Barbara Winrow (since February 2021) New Trustees are appointed by unanimous resolution of the existing Trustees. (Trust Deed). There is no reason to suspect that any Trustee is ineligible to act as a trustee.
Custodians: Several investments are been held in the joint names of two or three Trustees.
Contracted Wardens: Julian P. Thompson & Karen Roberts
Other ‘Staff’: several committed volunteers. Main Agents: National Westminster Bank, Conwy. Hargreaves Lansdown (stockbroker) Independent Examiner: Kay Winstone (retired business manager)
- Responsibilities of Trustees: The Trustees have full responsibility to ensure that all actions taken by the charity are in strict accordance with the Objects and Provisions of the Trust Deed. They are required by the Trust Deed and by the Charities Act (1993) to safeguard the assets of the charity, and apply the charity’s income solely and with absolute fairness for the purposes set out in the Trust Deed; and to keep proper and consistent accounting records which disclose with reasonable accuracy at any time the financial position of the charity (Responsibilities of Trustees. CC3).
Organisation: ‘The Trustees are empowered to appoint… any persons… for the purpose of … executing the trusts of the Trust Deed… and may delegate .. any of the powers of the Trust Deed provided all decisions taken on delegated powers shall be reported fully and regularly to the Trustees’. (Trust Deed).
A warden is contracted to manage the Foundation’s day-to-day operations under the direction of the Trustees. There were 6[6 ] Trustees’ Meetings in 2021/22, and Trustees and staff liaised frequently by email and informal meetings.
-
Only the Trustees are empowered to enter into any contractual or legal agreements, and only they are allowed to operate any bank accounts or arrange custody of moneys, or investments. Cheques must be signed by any two of the Trustees.
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Financial Reserves Policy: ‘....the reserve fund should be sufficient to keep Pensychnant solvent in the event of about 2 months without income.’ (Currently estimated @ about £5000) (Draft Financial Review & Financial Policy; January 2001) .
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In addition to this: a Special Repair Fund ( sensu CC19) is invested for restoration and capital improvements to Pensychnant. (currently estimated @ >£100k) and an expendable endowment is held in an investment portfolio for the purpose of generating revenue.
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Investment Powers: ‘The Trustees are empowered to invest all moneys not immediately required for furthering the objects of the Foundation in such a manner and on such securities as may be deemed expedient... provided that moneys subject to the jurisdiction of the Charity Commissioners shall only be invested in such securities as may for the time being be prescribed by law.’ (Trust Deed)
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Investment Policy: The primary purpose of investments is to generate unrestricted expendable income in preference to accrual of capital except where specific capital projects are identified. Investments are chosen with regard to both potential returns and security and the investment portfolio is diversified with this aim. (Minutes)
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Risk Management: Financial and operational risks are minimised by adherence to office and governance procedures. The charity holds public liability and employers liability insurance.
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Grant-making Powers: The Trustees are empowered to support ….other groups conserving wildlife …. by providing facilities, equipment, personnel, advice or any form of assistance by grants or donations for the conservation management, recording, and study of sites of nature conservation interest. (Trust Deed)
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Related Parties: None of the Trustees have materially benefited from their position as Trustees, nor received any remuneration at all. Timothy Stott is both Landlord of Pensychnant Estate and Trustee.
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Julian Thompson (warden) lives at Pensychnant, for which a full market rent is paid to the Pensychnant Foundation.
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Serious Incidents: There is no evidence or suspicion of serious incidents during the year (eg. Fraud, suspicious donations or expenditure, links to proscribed organisations, abuse of vulnerable beneficiaries, criminal or regulatory investigations). There is considered to be no requirement for CRB checks of any trustee, staff or volunteer. The charity never works unsupervised with children or vulnerable adults.
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
INCOME AND EXPENDITURE ACCOUNT SUMMARY FOR THE YEAR ENDING 28[TH] FEBRUARY 2022
Totals for the year ending 29[th] February 2021 in[superscript]
INCOME
GROSS INCOME
| GROSS INCOME | ||||
|---|---|---|---|---|
| £UNRESTRICTED | £RESTRICTED* | £SUB-TOTAL | £20201/21 | |
| Voluntary Contributions | ||||
| "Supporters" Subscriptions | 3,919 | 3,374 | ||
| Donations | 2,109.74 | 10,246 | ||
| Tax reclaimed on Gift Aid & Covenants | 1,496.12 | 6,102 | ||
| Legacy | 0 | 0 | ||
| Grants | 5,000 | 40,000 | ||
| Sale of Donated Goods | 0 | 0 | ||
| ------ | ------- | £12,524.86 | £59,723 | |
| Charitable Trading(in pursuit of Pensychnant's Objects) | ||||
| Conservation Lectures and Events | 199.12 | 86 | ||
| Lectures and other events. for other Organisations | 230 |
63 | ||
| Conservation Centre: Room Lettings | 549.50 | 88 | ||
| Sale of logs | 0 | 65 | ||
| ----- | ------- | £978.62 | £303 | |
| Fund-Raising Activities & Sales | ||||
| Fund-Raising (Quiz, raffle) | 501 | 498 | ||
| Fundraising Events (Jonathan Richards, B’days), | 915 | |||
| Entrance (NGS) | 650 | n/a | ||
| Tea & cakes | 2,340.65 | |||
| Wildlife Art Exhibition | 3,214.13 | 288 | ||
| ----- | ------- | £7,620.78 | £786 | |
| Income from Assets | ||||
| Rent from flat | 6,310 | 5,130 | ||
| Room Hire for Non-conservation Events | 737.84 | 135 | ||
| Hire of log store | 210 | n/a | ||
| Renewable Heat Incentive | 3,562.51 | 3,423 | ||
| Interest/dividends from Reserve & Special Repair | Fund 827.67 | 909 | ||
| Interest/ dividends from Mrs Stott’s Endowment | 1,936.74 | 2,188 | ||
| ------- | ------ | £13,584.76 | £11,785 | |
| Miscellaneous | ||||
| Shared Estate Costs | 0 | 3,774 | ||
| ----- | ------ | £0 | £3,774 | |
| GROSS INCOME | £34,059.02 | 650 | £34,709.02 | £76,374 |
*detail of restricted Funds is given below
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
RECEIPTS NOT COUNTING AS GROSS INCOME
Money Drawn from Investments (so not counting as Income)
| Drawings | 0 | 0 | ||
|---|---|---|---|---|
| ------ | 0 | 0 | ||
| Unrealised Investment Income (not counting as Gross Income) | ||||
| Increase [decrease] in share values: | ||||
| Reserve & Special Repair Fund: | HL Legal & General | [504] | 859 | |
| COIF | [456.12] | [267] | ||
| ----.-- | [£960.12] | £592 | ||
| Mrs. Stott’s Endowment | HL Invesco Perpetual Corp. [1,497] | 664 | ||
| HL M+G Strategic Cp. Bond [1,555] | 621 | |||
| HL Invesco Perpetual Monthly | 389 | 1726 | ||
| HL Royal London Sterling | 7 | [594] | ||
| Hargreaves Lansdown Cash | [62] | [69] | ||
| ----.-- | [£2,718] | £2,348 | ||
| Total Investment Income | [£3,678.12] | £2,940 | ||
| TOTAL MONETARY INCOME | £31,030.90 | £79,314 |
Donations in Kind
Photocopying & printing (JP Thompson) Travel expenses. (JP Thompson)
Second-hand goods to equip and furnish Pensychnant or for resale (Many) Bird seed from JP Thompson
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
EXPENDITURE
| EXPENDITURE | ||||
|---|---|---|---|---|
| £UNRESTRICTED | £RESTRICTED | £SUB-TOTAL | £20/21 | |
| Direct charitable expenditure | ||||
| Conservation of habitats | 856.80 | 0 | ||
| Conservation Events & room hire | 0 | 48 | ||
| Interpretative Materials | 0 | 0 | ||
| Natural History Recording | 0 | 4 | ||
| ----- | ------ | £856.80 | £48 | |
| Support Costs | ||||
| Wardens | 23,287 | 27,536 | ||
| ---- | £23,287 | £27,536 | ||
| Pensychnant Estate | ||||
| Pensychnant Centre: Maintenance & Development | 3,401.42 |
8,987 | ||
| Nature Reserve | 0 | 0 | ||
| Access | 633.74 | 0 | ||
| ---- | ----- | £4,035.16 | £8,987 | |
| Administration | ||||
| Office & Stationery | 114.81 | 67 | ||
| Telephone & Internet | 1,621.68 | 978 | ||
| ----- | £1,736.49 | £1045 | ||
| Overheads | ||||
| Electric | 1,789.70 | 1,605 | ||
| Wood pellets | 3,796.26 | 1,695 | ||
| Boiler service | 0 | 0 | ||
| Water Test | 0 | 0 | ||
| Business Rates | 0 | 0 | ||
| Fire Alarm Test | 0 | 0 | ||
| Insurance | 747.85 | 747 | ||
| ---- | ----- | £6,333.81 | £4048 | |
| __. | ||||
| £36,249.26 | £41,617 | |||
| Other expenditure | ||||
| Promotion, Publicity, Membership | ||||
| Supporters mailings /posters for events | 200.54 | 235 | ||
| Advertising | 0 | 0 | ||
| Website | 0 | 0 | ||
| ---- | ----- | £200.54 | £235 | |
| Fund-raising & Sales | ||||
| Trading: Stock for exhibition & outsales | 479.30 | 207 | ||
| Stock for Tea & Cake sales | 1,179.16 | |||
| Exhibition support costs | 345.54 | 650 | ||
| Tea Room: Set up | 291.39 | 1,739.76 | 11 | |
| Fund-raising events | 17 | 84 | ||
| SumUp fees | 37.07 | |||
| ----- | ----- |
£4,739.22 | £832 | |
| Income from Assets | ||||
| Room lettings for non-conservation events | 0 | 0 | ||
| Flat | 0 | 60 | ||
| ------ | ----- | £0 | £60 | |
| TOTAL EXPENDITURE | £38,799.26 | £2,389.76 |
£41,189.02 | £42,793 |
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
OUT-GOINGS NOT REGARDED AS EXPENDITURE
Purchase of Investments
None 0 0 ----£0
0
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/22
BALANCE SHEET AS AT 28[TH] FEBRUARY 2022
Balance as at 28[th] February 2021in[superscript]
| £UNRESTRICTED | £RESTRICTED | £TOTAL | £2020/21 | |
|---|---|---|---|---|
| OPERATIONAL BALANCE | ||||
| Current account (Nat West) | 44,746.01 | 12,122.01 | 68,029 | |
| Trading account (Nat West) | 11,854.95 | 7,173 | ||
| Total cash in bank | ---- | £68,722.97 | £75,202 |
DETAIL OF RESTRICTED CASH FUNDS
£150 was donated by Chris Packham in 2018/19, as part of his UK ‘Nature Reserves are Not Enough’ Bioblitz. It was agreed that this will be spent on wildlife recording paraphernalia. This is carried over to 2022/23
£10,000 plus £2,500 Gift Aid was donated by June Thompson in 2017/18. It has been agreed that this will be spent on interior decoration and projects which take the charity forward, to be used at the discretion of the warden, Julian Thompson. £11,972.01 was carried over to 2021/22. £239.76 was spent on Portmeirion and garden furniture for the tea room. £11972.01 is carried over to 2022/23
Barbara Winrow generously donated £1,500, plus £375 Gift Aid, to be spent on an espresso coffee machine for Pensychnant’s proposed new tearoom. This was spent in its entirety during the year.
Non-domestic Rates Covid Grants were without restrictions.
£650 entrance money (plus online bookings) was collected for National Garden Scheme, and paid to them during the year.
RESERVE & SPECIAL REPAIR FUND
Investment values are based on latest statements / Financial Times (valuation dates shown in parentheses)
| COIF Fixed Interest Fund (Feb’22Feb’21) | 6,929.67 | 7,385 | |
|---|---|---|---|
| HL Legal & General Dynamic Fund (Jan ‘21Feb 20)) | 16,844 | 17,348 | |
| Total | --------.---- | £23,773.67 | £24,733 |
| MRS STOTT’S LEGACY (EXPENDABLE ENDOWMENT) | |||
| HL Invesco Perpetual Corp. Bond (Jan ‘21Feb 20) | 27,670 | 29,167 | |
| HL M &G Strategic Corp. Bond X (Jan ‘21Feb 20) | 31,216 | 32,771 | |
| HL Invesco Perpetual Monthly Inc. Plus Gross (Jan ‘21Feb 20) 8,892 | 8,503 | ||
| HL Royal London Sterling (Jan ‘21Feb 20) | 9,930 | 9,923 | |
| Hargreaves Lansdown cash accounts (Jan ‘21Jan ‘20) | 1,634 | 1,696 | |
| Total | ------.-- | £79,342 | £82,061 |
| Total Monetary Assets | £171,838.64 | £181,996 |
Balance sheet as of 28[th] February 2022 continued..................
£ £ £ CURRENT TANGIBLE ASSETS Exhibition stock at approximate cost price (incl. SoR) 2,000 2000 £2000 ----£2,000
Exhibition Stock has not been evaluated accurately. Stock levels have not changed markedly since 2014/15 but in 2015/16, its replacement value was reassessed to a more realistic sum. Really the exhibition stock is worthless until it is sold! Most is held ‘cash-on-sale’
FIXED CAPITAL ASSETS
Depreciation on fixed assets is estimated at 25% p.a. in order to write off each asset over its useful life.
None £0 0
Individual items valued at less than £400 are not itemised.
Assets with neither cost nor market value information are listed below. To capitalise these items is considered perfunctory.
Vivian Hewitt taxidermy collection Furniture and equipment in the Pensychnant Conservation Centre. Betty Mills exhibition stock (donated October 2001) Laptop and digital projectors (now of small value)
No assets of material worth have been disposed of during the year.
DEBTORS AT 29[TH] FEBRUARY 2022
None
£0 ----£0 LIABILITIES AT 29[TH] FEBRUARY 2022 None 0 £0 £0 TOTAL (VALUED) ASSETS £173,838.64 £183,996
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/22
ANALYSIS AND RECONCILIATION OF FUNDS
CASH ASSETS
INCOME - EXPENDITURE = £34,709.02 – £41,189.02 = £6,480 DEFICIT[£33,580 SURPLUS ]
BANK BALANCE Feb ’21 - BANK BALANCE Feb ‘20 = £68,722.97 - £75,202.97 = £6,480 DEFICIT ✓
ALL MONETARY ASSETS
INCOME - EXPENDITURE = £31,030.90 – 41,189.02 = £10,158.12 DEFICIT[£36,521 SURPLUS ]
BALANCE - BALANCE = £171,838.64 - £181,996.76 = £10,158.12 DEFICIT[£36,521 SURPLUS] Feb '22 Feb '21 ✓
TOTAL (VALUED) ASSETS
(TOTAL ASSETS - LIABILITIES) - (TOTAL ASSETS - LIABILITIES)[Feb '22][Feb '22][Feb '21][ Feb ‘21] (£173,838.64 – 0) - (£183,996.76 – 0) = £10,158.12 DEFICIT[ £36,521 SURPLUS ]
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/22
NOTES TO THE ACCOUNTS: DISCUSSION OF FIGURES
Income
Voluntary Contributions: Supporters
Supporters’ contributions fell during the 18 months that Pensychnant was closed for Coronavirus because there was no contact with Supporters. Contributions have now begun to bounce back but not to pre-covid levels (£3,919 £3,374). At the year end, there were 125 paid-up Supporters.
Voluntary Contributions: Donations
Donation income was similar to pre-covid years, £2,109[£10,246 (but less than 2020/21 with Richard Brunstrom’s £10,000) ] £1,185 was from Supporters to help out after covid, including one very generous £1000. £264 was donated by Supporters at the Supporters’ Open Garden and Christmas Elevenses. £615 was donated in the Centre and at the tea & cake stall from happy customers.
£5 was in memory of Clementine Baylis-Jones who died during the year.
Tax Reclaimed on Gift Aid
Most of the donations and Supporters’ subscriptions are eligible for Gift Aid and GASDS[£6,102 ]
Grants
A Non-domestic Rates Covid Grant of £5000[£40,000] was received from Conwy County Borough Council because Pensychnant was obliged to be shut during the Coronavirus pandemic.
Charitable Trading: Conservation Events and Room Hire
Almost every one of Pensychnant’s usual programme of events was cancelled due to Coronavirus. Moth Group prevailed, sometimes on the lawn, grossing £299[£86]
Karen organised new links with local organisations, offering guided walks and tea & cake for a price. This is a new, more business-like modus operandi . (Pre-covid, events were often offered for a donation). A Meadows walk for Conwy MeetUp earned £170; Pensychnant Historical Trail for Abergele U3A earned £60. Meadows seem to be popular at the moment.
Other groups and societies used Pensychnant’s facilities for their own events: Plantlife Magnificent Meadows (£50), NW Non-flowering Plant Group (£39), Conwy Fusion Foraging (£60), Tree-babies Yoga (£100), Friends of the Earth (£40), Snowdonia Society (£30), Ysgol San Sior (£150), Book launch for ‘Adar Cymru/ Birds in Wales’ (£150)
Fund -Raising
The quiz, organised by Rose Schofield raised £363[£498] Raffle at Ffair Nadolig was £138
Wildlife Exhibitions and Sales
The Wildlife Art Exhibition, including the big fairs, are reported on separately.
The Wildlife Art Exhibition is Pensychnant's biggest event in terms of sustained effort, number of visitors, and income. Trading is vital to Pensychnant. In 2021/22 trading netted £4,791[£80] profit; 13.8% of the charity’s income.
Income from Assets: Room Hire for Non-conservation Activities
First Aid Courses (£390); a new group, StoryTellers (£131), Embroiderers’ Guild 50[th] Anniversary (£120); Artists groups (£86)
Income from Assets: Rents
The flat returns a steady and secure income of £4,680pa.
Income from Assets
The money held in COIF and HL Legal & General Dynamic Fund is regarded as a financial reserve ( sensu CC62: SORP2000) and Special Repair Fund ( sensu CC19). It is allocated for renovation and other special projects which really take Pensychnant forward, and it is saved with the hope of multiplying its value as match funding for grant schemes. It is not unreasonable to expect repairs and renovation costs in excess of £500,000, so this total reserve is woefully insufficient.
All monies arising from Mrs Stott’s bequest are regarded as an Expendable Endowment, to raise revenue income for the charity. (This is not a Permanent or inalienable Endowment Fund sensu CC64, because Trustees do not require authorization from either the Trust Deed or Charity Commissioners before spending it).
- The investment portfolio fell by 2.64% ( £3,678[+£2,940] ). Investment dividends fell slightly (£2,764[£3,097] ).
Expenditure
Conservation of Habitats
Seven new ponds were dug (£856) Approximately 221m of fencing was erected to allow nature-friendly farming, 320m[2] of drystone wall was rebuilt, and bracken was controlled in Cae Tai Gron and on the Scheduled Ancient Monuments therein. The considerable costs for these projects were borne by Tim Stott as part of his Glastir agri-environment contract.
Natural History Recording
Though it is one of the Pensychnant Foundation’s Objects, natural history recording again took a low priority. Recording should be increased.
Wardens
During the Coronavirus pandemic, the warden’s remuneration was set at a fixed £1,721 per month, paid by bankers’ order. Expenses are billed separately.
Karen is paid £10 hour[-1] to organise the tea & cake stall, book and manage events, network with volunteers, and everything to do with fundraising, publicity, admin, finances, bookings, and anything else that comes along. 2021 /22 was the first year that Karen was employed, earning just £2,986.
It must be recognised that the current wardens’ remuneration is considerably below that which might be expected, even in the charity sector, even within conservation.
Maintenance & Capital Improvements to Pensychnant Conservation Centre
Routine maintenance included items such as fire alarm batteries, and minor repairs (£57). New glowplugs and service for the biomass boiler cost an extortionate £1303.
Whilst Pensychnant was closed by coronavirus, the opportunity was taken to repair the Billiard’s Room skylights, which have leaked for 50 years. The job was bigger than anticipated because four of the rafters were rotted, necessitating the rebuilding of a third of the roof. In 2021/22 this cost £2,041 plus £1,320 in 2020/21 but there will be further costs for leadwork, insulating the ceilings, raising the floor, and redecorating.
The house and estate are in desperate need of maintenance.
Access
I have succumbed to age and now hire a JCB to repair the Lower Drive. This cost £633 in 2021/22
Fferm Pensychnant
All monetary costs relating to the farm have been met by Tim Stott, and all income.
Overheads
Telephone and internet (£1,621[£978] ) seem to be an alarming part of administration costs. Costs for Electricity are rising @ £1,789[£1605]
The cost of wood pellets (£3,796[£1,695] ) are rising but there were 2 deliveries in 2021/22, compared to only one in 2021. This cost is offset by the RHI.
As a local charity, Pensychnant applies for and gets 100% discretionary relief on its Business Rates.
Promotion, Publicity, Membership
Expenditure on publicity (£200[£235] ) is mostly the cost of printing posters and programmes, and postage.
Tea Room
Tea and Cake sales have been successful, grossing £2,340 but costing £1,179 in direct costs, plus time. £239 was spent from June Thompson’s gift on Portmeirion. £1500 was spent on a second-hand coffee machine from Barbara Winrow, but a lot of work needs to be done to the kitchen before this can be plumbed in. A lot more needs to be spent on this venture before the tea room is smart, and the kitchen is suitable.
Independent Examiners Report to the Trustees of the Pensychnant Foundation . Accounts for the Year Ending 28[th] February 2021
I have examined the accounts and annual report for the above period which have been prepared on the basis of the accounting policy set out on page 1 of the Receipts and Payment Account Summary.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of accounts. They consider that the audit requirement under section 43(2) of the Charities Act 1993 does not apply for this year, and that an independent examination is needed. It is my responsibility to examine the accounts without performing an audit, and to report to the trustees.
Basis of Examiners Statement.
This report is in respect of an examination carried out under section 43 of the Charities Act 1993 and in accordance with the general directions given by the Charity Commissioners under section 43(7)(b). An examination includes a review of the accounting records kept by the charity trustees and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and making such enquiries as are necessary concerning any such matters. The procedures undertaken do not constitute an audit.
Examiners Statement.
Based on my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect accounting records have not been kept in accordance with section 41 of the Charities Act 1993, or that the accounts presented do not accord with those records or comply with the accounting requirements of the Charities Act 1993. No matter has come to my attention in connection with my examination to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts.
Kay Winstone Retired Business Manager December 2022
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
REVIEW OF PROGRESS & ACHIEVEMENTS 2021 / 2022
The Pensychnant Foundation works with many local naturalists and wildlife organisations, to foster the public's appreciation and understanding of wildlife and wildlife conservation, and to record and safeguard the wildlife and natural beauty of Wales .
When it began in March 2020, no one could have foreseen that the coronavirus pandemic would still be rampant in the summer of 2021. In 2020/21, there had been almost no events at all, and no trading. In 2021, covid regulations and precautions continued to prohibit almost every meeting until June. Even then, there were almost no indoor meetings until Autumn, and none of Pensychnant’s usual lectures. We carried on valiantly with Moth Group and various committees and discussion groups on the lawn, even when shorter day-length and midges made them more-or-less untenable. Overall, it was a messed-up, unsettling, worrying time. There was almost zero income for six months, and less support from the Non-Domestic Rates Covid Grant (£5000 £40000). Even now that coronavirus regulations have been lifted, it is apparent that Coronavirus and lockdown have changed society, with many meetings being held online, some groups folded, and some people still wary of socialising. Pensychnant’s social environment has changed.
Pensychnant’s first gathering of the year was the Open Garden for National Garden Scheme on 6[th] June. At that time, it was unclear whether opening was even socially acceptable, and rigorous precautions were legally required. Nevertheless, like most businesses, Pensychnant felt the need to begin to regain normality. It was successful and the day passed without incident. Another Open Garden was organised just for Pensychnant’s Supporters a week later, and this helped to lessen potential crowding. Tea & cake, an essential part of the NGS, was served from a stall outdoors with disposable paper cups. The same risk assessment and modus operandi was followed for the second NGS Open Garden on 18[th] July, though that was less well-supported, perhaps because of the heatwave.
Following the second NGS Open Garden Day, the decision was made to reopen Pensychnant every weekend through the remainder of the summer, serving tea & FairTrade cakes on the lawn, and to employ Karen Roberts to manage this. This was a brave new venture for Pensychnant. Pre-covid, Pensychnant’s summer exhibitions had declined in popularity and income, and stagnated. Phoenix-like, we now hope to run Pensychnant on a more proactive and business-like footing. Increasing income and footfall in the uncertainty in the wake of coronavirus was likely to be challenging. Employing extra staff, albeit part-time, will be a financial burden. Nevertheless, it was accepted that although it may not prove profitable in the first years, this was necessary for the long-term economic viability of the charity.
People like cake! By the year-end, Karen had sold £1,425 of tea and cake at weekends which is much more than was made from refreshments pre-covid. Karen also began to organise other events such as yoga, and farm walks, linking up with other community groups and again capitalising on tea & cake. Footfall has noticeably increased, and this has engendered more community support, more volunteers, and increased other sales. Perhaps it is too early for the venture to earn much profit but it is clearly promising.
It was disappointing, that after what had seemed like a busy and successful half-year, Pensychnant ran at a £6,480 deficit, even with a £5,000 NDR Covid Grant from Conwy Council. This is bad. Usually, year on year, Pensychnant more-or-less breaks even at the year-end. Compared to pre-covid years, the deficit was due to the almost complete absence of events and room hire, and reduced trading income, and to increased - expenditure on wardens, and set-up costs for tea sales. Investment losses ( £3,678[+£2,940] ) and ongoing investment uncertainty make this worse.
The legacy of coronavirus is likely to be long-lasting – it is a changed World. Staying the same is not a viable option. Pensychnant has to develop, and become more commercially savvy, without losing its community spirit and charitable ethics. With Karen here, there is renewed determination to make a success of Pensychnant.
CONSOLIDATED ACCOUNTS & ANNUAL REPORT OF THE PENSYCHNANT FOUNDATION 2021/2022
DIARY OF EVENTS AT PENSYCHNANT YEAR ENDING 28[TH] FEBRUARY 2022
Pensychnant Foundation Events
Events put on for or with other groups Groups hiring Pensychnant Committees attended on behalf of Pensychnant (elsewhere)
| Events put on for or with other groups Groups hiring Pensychnant Committees attended on behalf of Pensychnant (elsew |
||
|---|---|---|
| Thurs 15 April ‘21 | Jonathan Richards sound recording | |
| Weds 5 May | Moth Group in garden | |
| Fri | 21 May | Trustees Meeting |
| Sun | 6 June | National Garden Scheme |
| Mon | 7 June |
Moth Group on lawn |
| Fri | 11 June | Birders’Group |
| Sat | 12 June | Drystone Walling Course by DSWA |
| Sun | 13 June | Open Garden for Pensychnant Supporters |
| Mon | 28 June | Brian Hancock’s moth group visit for pugs |
| Wed | 30 June | Ysgol San Sior woodland visit |
| Mon | 5 July | Moth Group on lawn |
| Wed | 7 July | Yoga Tree-babies |
| Fri | 9 July | National Moth Night |
| Wkd10/11 July | Drystone Walling course by DSWA | |
| Mon | 12 July | Cambrian Ornithological Society committee on lawn |
| Sun | 18 July | National Garden Scheme 2 |
| Weekends 24thJuly – 26 September WILDLIFE ART EXHIBITION AND TEA & CAKES ON LAWN | ||
| Tues | 20 July | Friends of the Earth on lawn |
| Wed | 21 July | Collection of Yellow Rattle seed for Merchlyn meadows |
| Sat | 24 July | Launch of ‘Birds of Wales/Adar Cymru’ |
| Wkd24/25 July | Ashworth’s Rustic Weekend | |
| Mon | 26 July | Snowdonia Society Trustees’ Meeting on lawn |
| Sat | 31 July | Cofnod Bumblebee Course field trip |
| Sun | 1 Aug | Lyn Williams’ Birthday tea |
| Mon | 2 Aug | Moth Group on lawn |
| Wed | 4 Aug | Tree-babies Yoga |
| Sun | 8 Aug | Marc Hughes’ Birthday |
| Thurs 12 Aug | Pensychnant Historical Trail walk for Abergele U3A | |
| Sat | 14 Aug | Farm walk for Conwy MeetUp |
| Tues | 17 Aug | Denbigh Arts Society to paint |
| Thurs 19 Aug | North Wales Embroiderers’Guild 50thAnniversary picnic | |
| Tues | 31 Aug | Friends of the Earth on lawn |
| Mon | 6 Sep | Moth Group on lawn |
| Tues | 7 Sept | Trustees’ Meeting |
| Wed | 8 Sept |
Yoga Tree-babies |
| Wkd 11/12 Sept | Drystone Walling Course by DSWA | |
| Tues | 14 Sept | Friends of the Earth Re:COP26 |
| Wed | 15 Sept | Yoga Tree-babies |
| StoryTellers Group | ||
| Wed | 22 Sept | Yoga Tree-babies |
| Wed | 29 Sept | Yoga Tree-babies |
| Sat | 2 Oct | Jonathan Richards Guitar Concert |
| Mon | 4 Oct | Moth Group |
| Fri | 8 Oct | Fran’s Walking Group |
| Mon | 11 Oct | Cambrian Ornithological Society Committee |
| Wed | 13 Oct | Yoga Tree-babies |
| Wed | 14 Oct | StoryTellers |
| Thu/Fri 21/2 Oct | REC First Aid Course | |
| Mon | 25 Oct | Conwy Fusion Foraging with Dave Philips |
| Wed | 27 Oct | Conwy Fusion Bushcraft |
| Mon 1 Nov Tues 2 Nov Fri 5 Nov Sat 13 Nov Wed 17 Nov Wed 24 Nov Sat 4 Dec Mon 6 Dec Thu/fri 9/10 Dec Sat 11 Dec Tues 14 Dec Wed 15 Dec Thurs 6 Jan’22 Fri 7 Jan Fri 14 Jan Sat 15 Jan Wed 19 Jan Thu/Fri20/1 Jan Wed 26 Jan Thurs 27 Jan Fri 28 Jan Mon 7 Feb Fri 11 Feb Sat 12 Feb Tues 22 Feb Mon 28 Feb |
Moth Group Hedge planting work party Cambrian Ornithological Society, ‘Sustainable Agriculture’ NW Non-flowering Plant Group Work party clearing garden and drive StoryTellers Friends of the Earth Ffair Nadolig Moth Group REC First Aid Course Michelle Hughes’Birthday Supporters’ Christmas Elevenses StoryTellers St David’s College John Muir Award work party Trustees’ Meeting Fencing work party with Snowdonia Society NW Non-flowering Plant Group Trustees Meeting StoryTellers REC First Aid Course Trustees’ Meeting St David’s College John Muir Award work party Plantlife Magnificent Meadow Course Moth Group St David’s College John Muir Award work party Marion Williams’birthday Trustees’ Meeting Cambrian Ornithological Society envelope stuffing party |
|---|---|
Total: 77[12] events plus Wildlife Art Exhibition for 20[0] days.
CONSOLIDATED ACCOUNTS OF THE PENSYCHNANT FOUNDATION 2021/2022
PENSYCHNANT WILDLIFE EXHIBITION & OUTSALES
RECEIPTS & PAYMENTS ACCOUNT SUMMARY
FOR THE YEAR ENDING 28[TH] FEBRUARY 2022
Totals for the year ending 28[th] February 2021 in[superscript]
All these figures relating to Trading are included within the main accounts, but considered more fully here.
| £ | £ | |
|---|---|---|
| INCOME | ||
| Wildlife Art Exhibitions | 3,080.45 | 288 |
| Special Retail Opportunities(Conwy Fairs, Xmas, NGS, Ffair Lyfrau etc.)4,581.37 | 0 | |
| Incidental Retail Sales at away lectures(U3A’s, WI’s etc.) | 0 | 0 |
| Internet-sales (Retail) | 0 | 0 |
| Wholesale | 0 | 0 |
| Miscellaneous (logs) | 0 | 0 |
| TOTAL INCOME | £7,661.82 | £288 |
| EXPENDITURE | ||
| Exhibition Stock | 269.30 | 0 |
| Tea & cake | 1118.84 | 0 |
| Adopted Cash on Sale Stock | 0 | 5 |
| Framing | 210 | 0 |
| Support Costs | 1,235.30 | 202 |
| SumUp fees | 37.07 | n/a |
| TOTAL EXPENDITURE | £2,870.51 | £202 |
Adopted CoS stock is stock which was only due to be paid for after it was sold. ie. Pensychnant had no capital costs
PROFITS TRANSFERRED TO PENSYCHNANT FOUNDATION CHARITY ACCOUNT
Transferred to Pensychnant Foundation current account £0
DONATIONS IN KIND
All OWL stock donated by John & Tracy Langley. Paul Kay cards donated by Paul Kay Historical Trail Booklets donated by Conwy Council Bee badges given by Ysgol San Sior Battle Green sustainable goods sold without commission at Open Garden Bric-a-brac, second hand books.
UNQUANTIFIED SUPPORTING EXPENSES (Included in Main Accounts)
Heating & lighting Wardening
CONSOLIDATED ACCOUNTS OF THE PENSYCHNANT FOUNDATION 2020/2021
PENSYCHNANT WILDLIFE ART EXHIBITION & OUTSALES
BALANCE SHEET AS OF 29[TH] FEBRUARY 2021
----- Start of picture text -----
Balance as of 28 [th] February 2020 in [superscript]
£ £ £
STATEMENT OF ACCOUNTS
Trading Account Balance on 28 [th ] February 2021 £11,854.95 7,173
£7,173
----- £11,854.95
CURRENT ASSETS
Approx value of closing stock at cost price * 2,000 2,000
Exhibition Stock held Sale or Return by several outlets 0 0
£2,000 £2,000
FIXED ASSETS
None 0 0
DEBTORS
None
£0
----- £0
TOTAL ASSETS £ 13,854.95 £9,173
LIABILITIES AT YEAR END
Other exhibition expenses owing 0 0
TOTAL LIABILITIES £0 £0
----- End of picture text -----
- There has not been a recent full stock-take. For years stock had been written down using a historical figure of £8,464. In February 2018 it was estimated at £2,000. Stock bought within the year is mostly small scale and is mostly sold within the year.
ANALYSIS AND RECONCILIATION OF FUNDS
MONETARY ASSETS
SALES - EXPENDITURE = £7,661.82- £2,870.51 = £4,791.31 PROFIT[£80 PROFIT ]
BALANCE – BALANCE + TRANSFERS = £11,854.95 - £7,173.64 + £110 = £4,791.31 PROFIT ✓ Feb '22 Feb '21
PENSYCHNANT WILDLIFE EXHIBITION & OUTSALES
NOTES TO THE ACCOUNTS : BREAKDOWN OF FIGURES
FOR THE YEAR ENDING 28[TH] FEBRUARY 2022
Totals for the year ending 28[th] February 2021 in[superscript ]
GOODS SOLD RETAIL
| GOODS SOLD RETAIL | ||||
|---|---|---|---|---|
| £ | ||||
| Entrance (free)+ | 650 | (£650 paid to NGS) | ||
| Tea & Cakes Refreshments | 2,340.65 | |||
| Events + | 755 | |||
| Philip Snow Cards© Pensychnant | 61 | |||
| Betty Mills Cards© Pensychnant | 2 | |||
| Mary Thomas cards | 92 | |||
| Linda Jones Butterfly Cards | 18 | |||
| Emma & Steve Stansfield Cards | 16.40 | |||
| OWL cards | * | 85 | ||
| Barbara Winrow cards & notebooks | 189.10 | |||
| Liz Bolloten Cards | 11.60 | |||
| Paul Kay cards | * | 16.20 | ||
| Rita Alker cards | * | 3 | ||
| Betty Mills Books | * | 15 | ||
| Peter Grace Nature Books | 53 | |||
| Second Hand Nature Books | * | 12 | ||
| Historical Trails | * | 77 | ||
| Twiggy’s Craft books | * | 33.50 | ||
| Other Books (BTO atlas / Ray Sandiford, Garry’s Poems) | 8 | |||
| Plants | * | 448.70 | ||
| Barbara Winrow (trays, aprons, chopping boards..) | 420.98 | |||
| Battle Green (at Open Garden) | * | 68.55 | ||
| Craiglea Crafts & Auntie Jenny | * | 36 | ||
| Ysgol San Sior bee badges | * | 70 | ||
| Bric-a-Brac & Second Hand Books * | 254 | |||
| Bev’s pottery | * | 18 | ||
| Cakes, Jam, Veg., bay leaves | * | 3 | ||
| Lapel Badges | * | 2 | ||
| Peacock feathers | * | 0 | ||
| Prints (mounted) | 25 | |||
| Prints (framed) | 375 | |||
| Originals | 315 | |||
| OWL | * | 47.60 | ||
| Commission Sales (Nadolig & Ffair Lyfrau ) | 305.35 | |||
| Raffles (Christmas) | + | 138 | ||
| Quiz | + | 1 | ||
| Unknown / forgotten | 132.15 | |||
| Donations (eligible for GASDS or GA) o | 563.04 | |||
| TOTAL | £7,661.82 | 288 |
-
indicates sales of goods donated to Pensychnant (Total income = profit). Sales of donated goods are not regarded as ‘trading’ sensu Inland Revenue Guidance CS2.
-
indicates ‘fund-raising’ sensu Inland Revenue Guidance; also not regarded as ‘trading’ sensu Inland Revenue Guidance CS2. O indicates donations; not regarded as trading and eligible for Gift Aid/ GASDS
SALES DONATED GOODS & FUND-RAISING & DONATIONS = £1,189.55 + £1,544 + £563.04= £3,296.59
TRADING AS A PROPORTION OF CHARITY INCOME
Under Charity Commission guidelines, Pensychnant is not compelled to set up a trading company provided that trading turnover does not exceed 25% of the charity's incoming resources (or exceed £50,000).
| Exhibition & Outsales Turnover = | £7,661.82 |
|---|---|
| LESS: monies received from donated goods and fund-raising | |
| (not considered to be trading) | £3,296.59 |
| HENCE: Trading Turnover | £4,365.23 |
| Pensychnant Foundation’s total Income (see consolidated accounts) |
£34,709.02 |
| Current trading turnover (£4,365) equals 12.6%0.4%of the Foundation's total (£34,709). Even so, all trading | |
| activities are accounted for separately for clarity, and establishment of a separate trading company remains a | |
| consideration for the future. |
ALL SALES BY ARTIST
| ALL SALES BY ARTIST | |||||
|---|---|---|---|---|---|
| Prints | Framed Prints Originals |
Total | |||
| Philip Snow | 40 | 40 | |||
| Barbara Winrow | 255 | 255 | |||
| Bee Williams | 55 | 55 | |||
| Betty Mills | 0 | ||||
| Mary Thomas | 25 | 120 | 120 | ||
| Julie Horner | 0 | ||||
| Emma Stansfield | 0 | ||||
| O.W.L * | 40 | 40 | |||
| Andrew Jenkins | 50 | 50 | |||
| Liz Bolloten | 0 | ||||
| Rene Davies | 170 | 170 | |||
| TOTAL | £25 | £345465 | £385 | £755 | |
| SPECIAL DAYS | £ £ |
£ | |||
| Conwy Seed Fair | n/a | n/a | |||
| National Garden Scheme 1 & 2 | 2,031.63 | n/a | |||
| Supporters Open Garden | 356.59 | ||||
| Conwy Honey Fair | n/a | n/a | |||
| Ffair Lyfrau | n/a | n/a | |||
| Conwy Feast | n/a | n/a | |||
| Ffair Nadolig | 1,205.70 | n/a | |||
| Other small retail opportunities (lectures to other groups + logs) | n/a | 0 | |||
| Web Sales | 0 | 0 | |||
| TOTAL | ----- £4,581.37 |
0 |
CONSOLIDATED ACCOUNTS OF THE PENSYCHNANT FOUNDATION 2020/2021
PENSYCHNANT WILDLIFE ART EXHIBITION & OUTSALES
ANNUAL REPORT FOR THE YEAR ENDING 28[TH] FEBRUARY 2022
by Julian P. Thompson (warden)
Totals for the year ending 28[th] February 2022 in[superscript]
The Coronavirus pandemic forced the closure of all non-essential retail until June 2021 and even then a strict risk assessment had to be followed and many people remained reluctant to venture out. Even when opening was allowed there was some doubt as to what was socially acceptable. However, Pensychnant does have to raise an income. Pensychnant’s first Open Garden for NGS on 6[th] June was permitted, and was successful, grossing £1,536[0 ] (£119 online) from 153 visitors. A special ‘socially-distanced’ Open Garden Day for Pensychnant’s Supporters a week later added £356. The second NGS Day on 18 July was less successful, grossing £642 (£28 online) from 77 visitors, perhaps because of the extreme heat wave.
After the second NGS Open Garden, with rigorous coronavirus precautions in place, it was decided to reopen Pensychnant for the remainder of the summer season, to end of September, just at weekends (formerly 5-days week[-1] ), selling locally homemade FairTrade tea and cakes from a stall outdoors. Karen was employed part-time to organise this. It was a brave new venture, and very uncertain whether this would be successful or profitable, but by the year-end, Karen had sold £1,425 of tea and cake at weekends (plus £915 at Open Gardens and Ffair Nadolig). This equates to about 356 customers. This is much more than was made from refreshments pre-covid, and greatly increased footfall. People like cake! This also boosted other sales and was an opportunity to subtly enthuse people about nature with information boards on the tables. Not every weekend was equally successful, so Karen began organising other yoga and craft events at weekends too, with a few big birthdays, and walks for Conwy MeetUp Group.
Y Ffair Nadolig was successful (£1,205[n/a] ), but covid restrictions and fears did reduce footfall and it was less successful than in some previous years. The Ffair Lyfrau, Seed Fair, Honey Fair and Conwy Food Festival were all victims of coronavirus.
Overall the season was short and blighted by coronavirus precautions, but the trading income of £7,661 was very good, better than expected, and better than a similar period in pre-covid years. This is of course moderated by Karen’s wages and other expenses, but even so it bodes well for the future. Thanks Karen.