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2023-03-31-accounts

REGISTERED CHARITY NUMBER: 1019154

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

SUTTON CENTRE UNDER FIVES

Killicks Limited 35/37 Kingsway Kirkby in Ashfield Nottinghamshire NG17 7DR

SUTTON CENTRE UNDER FIVES

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Statement of Financial Position 7
Notes to the Financial Statements 8 to 12
Detailed Statement of Financial Activities 13 to 14

SUTTON CENTRE UNDER FIVES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are to enhance the development and education of children under the statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

The activities provided include all kinds of creative activities using paint, glue, clay, dough, junk material, creative movement to music, design and construction. We also use sand, water, measuring scales to promote learning of quantity, capacity and volume.

We promote physical skills inside and outside by the use of equipment such as bikes, scooters, stepping stones, balls, balance beam, climbing frames, slide and parachute.

Fine finger skills are developed through threading, cutting, spreading, drawing, painting constructing, baking etc.

Role play is provided in the home corner with a large selection of dressing up clothes and resources etc.

Computer skills are catered for with a good selection of educational games.

Mathematical concepts are provided for by using all kinds of mathematical equipment and resources.

We also have a well stocked book corner.

Volunteers

Volunteers are used on a day to day basis within nursery and also for supervision purposes for childrens' trips made for educational purposes.The donated cost has not been recognised within the accounts.

Page 1

SUTTON CENTRE UNDER FIVES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

ACHIEVEMENT AND PERFORMANCE Charitable activities

Due to financial reasons some staff reduced their hours due to a low intake of children in October 2022. The numbers slowly increased throughout the financial year.

There were no changes in childcare staffing during the year. Heidi Wain was employed in November 2022 to do some cleaning and to cover staffing as and when needed.

On 6th March we had our Ofsted inspection, where we were thrilled to received a Good grade.

During the year we have attended the following training courses as follows:

Fees increased to £5 per hour.

Snack payments increased to £1.50 per week for children attending 15 hours per week and £2.50 per week for children attending 30 hours per week.

Termly parents meetings took place to discuss children's development and targets

We celebrated Mother's day with an afternoon tea and played games. Children made cards and made handmade chocolates for Mum's. We celebrated the Queens jubilee by making crowns and flags and having a Great British afternoon tea.

For Father's day the children made cards and made a handprint tree as a gift.

The White Post Farm Roadshow came to Pre-school in July. Parents and children came together and fun was had by all.

In July, we had a graduation party for the school leavers. They were presented with a leavers' gift, a scroll, a memory book and parents received a copy of their learning journal.

At Christmas, we had a party with Santa. Parents came back to watch the children sing Christmas songs and see the children get their presents from Santa. Presents were donated by 'Gift of Christmas' Each child received a gift bag with a toy, a soft toy, reindeer food and a selection box.

On 6th March we had our Ofsted inspection, where we were thrilled to received a Good grade. We celebrated our achievements with a party with the children.

Page 2

SUTTON CENTRE UNDER FIVES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

At Easter, the children made Easter bonnets at home and did a parade which was videoed for parents to watch on Tapestry (children's online learning journal). The children each received an Easter egg to take home.

Fundraising activities

At Easter, we did a raffle via the wheel of names online. We raised £265. Prizes included chocolate hampers, Easter eggs, Easter themed craft sets. We also did a sponsor humpty dumpty form, this raised £509.50. Prizes were awarded for the top three amounts raised.

Staff completed some work booklets for ATFFE, which gave the setting a £1500 grant for the setting

In May, we did an 'all about me' fundraising event to raise money for the White Post Farm Roadshow. We raised £360

For our Autumn fundraiser, the children got sponsors from friends and relatives to do a Autumn treasurer hunt. We raised £432.10.

In December, we asked for donations for our raffle from parents and local businesses. We did an online wheel of names. Along with sales from hot chocolate cones and Christmas cakes we raised £660.

In February, we came second in the Asda green token scheme and was awarded £400

We had donations of £20 for Mother's day afternoon tea's

FINANCIAL REVIEW

Principal funding sources

Our main source of funding is the Nottinghamshire County Council "Nursery Education Funding." We receive funding each term from the term after a child's 3rd birthday. We also receive government funding for 2 year olds who qualify for the 2 year old entitlement; this is dependent upon on individual family's financial circumstances. A session fee of £15 is required if a child does not meet the entitlement criteria.

We are working hard as a committee and management team to do as much fundraising events and applying for grants as we possibly can to improve our financial income. Again this year there has been an increase in the minimum wage and we had a lower number of children therefore In October we cut staff hours to lower the staff wage outgoings, however we have to remain in ratios and as soon as numbers increased and more income was coming in via the government funding we were able to increase staff hours.

Reserves policy

We have reviewed the pre-school's need for reserves, in line with guidance issued by the Charity Commission, to ensure that the charity is able to operate during periods of lower income (e.g. a source of income not being renewed), or to ensure funds can be set aside for future expenditure.

The trustees understand that uncertainties may be faced in the future and that there is a need to hold reserves where future income alone is unlikely to meet costs. We recognise that trustees need to be able to justify the holding of income as reserves as Charity Law requires any income received be spent within a reasonable period of receipt. The Reserves Policy is a working document that will be reviewed annually as part of our financial planning.

The trustees have determined that, as with all business functions, there is an inherent risk of liability through trading, Therefore, we aim to hold £40,000 in reserves, as well as in the bank account, to protect the charity against unexpected emergency expenditure. This includes, but is not limited to:

Page 3

SUTTON CENTRE UNDER FIVES

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

Recruitment and appointment of new trustees

The trustees are appointed annually at the Annual General Meeting.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number

1019154

Principal address

Sutton Centre High Pavement Sutton in Ashfield Nottinghamshire NG17 1EE

Trustees

Mrs H J Halfpenny Mrs S Worthington

Independent Examiner

AJ Horton Killicks Limited 35/37 Kingsway Kirkby in Ashfield Nottinghamshire NG17 7DR

Approved by order of the board of trustees on 16 February 2024 and signed on its behalf by:

Mrs S Worthington - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUTTON CENTRE UNDER FIVES

Independent examiner's report to the trustees of Sutton Centre Under Fives

I report to the charity trustees on my examination of the accounts of Sutton Centre Under Fives (the Trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

AJ Horton

Killicks Limited 35/37 Kingsway Kirkby in Ashfield Nottinghamshire NG17 7DR

19 February 2024

Page 5

SUTTON CENTRE UNDER FIVES

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted Restricted
fund
fund
Notes
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
2,094
-
Charitable activities
4
Fees
3,985
-
Vouchers
74,083
-
Other trading activities
3
5,048
-
Total
85,210
-
EXPENDITURE ON
Raising funds
767
-
Charitable activities
Staff costs
73,002
-
Play equipment
1,014
-
Depreciation
382
-
Consumables
110
-
Repairs and cleaning
461
-
Uniforms
-
-
Office costs
8,267
-
Total
84,003
-
NET INCOME/(EXPENDITURE)
1,207
-
RECONCILIATION OF FUNDS
Total funds brought forward
28,901
-
TOTAL FUNDS CARRIED FORWARD
30,108
-		 2023
2022
Total
Total
funds
funds
£
£
2,094
553
3,985
1,720
74,083
49,525
5,048
1,924
85,210
53,722
767
897
73,002
65,757
1,014
2,346
382
830
110
388
461
730
-
180
8,267
4,773
84,003
75,901
1,207
(22,179)
28,901
51,080
30,108
28,901

The notes form part of these financial statements

Page 6

SUTTON CENTRE UNDER FIVES

STATEMENT OF FINANCIAL POSITION

31 MARCH 2023

Unrestricted Restricted
fund
fund
Notes
£
£
FIXED ASSETS
Tangible assets
7
2,468
-
CURRENT ASSETS
Cash at bank and in hand
31,035
-
CREDITORS
Amounts falling due within one year
8
(3,395)
-
NET CURRENT ASSETS
27,640
-
TOTAL ASSETS LESS CURRENT
LIABILITIES
30,108
-
NET ASSETS
30,108
-
FUNDS
9
Unrestricted funds
TOTAL FUNDS		 2023
2022
Total
Total
funds
funds
£
£
2,468
2,850
31,035
29,446
(3,395)
(3,395)
27,640
26,051
30,108
28,901
30,108
28,901
30,108
28,901
30,108
28,901

The financial statements were approved by the Board of Trustees and authorised for issue on 16 February 2024 and were signed on its behalf by:

H J Halfpenny - Trustee

The notes form part of these financial statements

Page 7

SUTTON CENTRE UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Financial reporting standard 102 - reduced disclosure exemptions

The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Grants received

Grants of a revenue nature are taken to income in the year to which they relate.

continued...

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SUTTON CENTRE UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

2. DONATIONS AND LEGACIES

DONATIONS AND LEGACIES
2023 2022
£ £
Donations 194 553
Grants 1,900 -
2,094 553

Donations and legacies are made up of cash donations from parents of children attending nursery.

Grants received, included in the above, are as follows:

Other grants
3.
OTHER TRADING ACTIVITIES
Fundraising events
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Fees
Fees
Vouchers
Vouchers		 2023
£
1,900
2023
£
5,048
2023
£
3,985
74,083
78,068		 2022
£
-
2022
£
1,924
2022
£
1,720
49,525
51,245

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

Operating expenses of nil and £41 were reimbursed to H. Halfpenny and S Worthington respectively during the year (2022: nil and £130 respectively).

continued...

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SUTTON CENTRE UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

6.
STAFF COSTS
Wages and salaries
Other pension costs
The average monthly number of employees during the year was as follows:
Charitable activities
Governance
No employees received emoluments in excess of £60,000.
7.
TANGIBLE FIXED ASSETS
COST
At 1 April 2022 and 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022		 2023
2022
£
£
71,970
64,918
1,032
839
73,002
65,757
2023
2022
5
5
1
1
6
6
Fixtures
and
fittings
£
6,806
3,956
382
4,338
2,468
2,850

continued...

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SUTTON CENTRE UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Other creditors 3,395 3,395
9. MOVEMENT IN FUNDS
Net
movement At
At 1.4.22 in funds 31.3.23
£ £ £
Unrestricted funds
General fund 28,901 1,207 30,108
TOTAL FUNDS 28,901 1,207 30,108
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 85,210 (84,003) 1,207
TOTAL FUNDS 85,210 (84,003) 1,207
Comparatives for movement in funds
Net
movement At
At 1.4.21 in funds 31.3.22
£ £ £
Unrestricted funds
General fund 51,080 (22,179) 28,901
TOTAL FUNDS 51,080 (22,179) 28,901

continued...

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SUTTON CENTRE UNDER FIVES

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

9. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 53,722 (75,901) (22,179)
TOTAL FUNDS 53,722 (75,901) (22,179)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.4.21 in funds 31.3.23
£ £ £
Unrestricted funds
General fund 51,080 (20,972) 30,108
TOTAL FUNDS 51,080 (20,972) 30,108

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 138,932 (159,904) (20,972)
TOTAL FUNDS 138,932 (159,904) (20,972)
10. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

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SUTTON CENTRE UNDER FIVES

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

2023 2022
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 194 553
Grants 1,900 -
2,094 553
Other trading activities
Fundraising events 5,048 1,924
Charitable activities
Fees 3,985 1,720
Vouchers 74,083 49,525
78,068 51,245
Total incoming resources 85,210 53,722
EXPENDITURE
Other trading activities
Fundraising events 767 897
Charitable activities
Wages 71,970 64,918
Pensions 1,032 839
Sundries 439 751
Play equipment 1,014 2,412
Food 353 249
74,808 69,169
Support costs
Management
Fixtures and fittings 382 830
Governance costs
Rent, rates, light and heat 3,476 860
Insurance 443 438
Telephone 399 411
Postage and stationery 623 331
Sundries 576 195
Accountancy and legal fees 2,068 2,132
Repairs and renewals 461 638
8,046 5,005

This page does not form part of the statutory financial statements

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SUTTON CENTRE UNDER FIVES

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

2023 2022
£ £
Total resources expended 84,003 75,901
Net income/(expenditure) 1,207 (22,179)

This page does not form part of the statutory financial statements

Page 14