**Trustees' Annual Report for the period** Period start date Period end date ~~a|~~ **1 08 2022 31 07 2023 From To** ## Section A Reference and administration details ~~a~~ **Charity name** Bathampton Preschool Playgroup **Other names charity is known by Registered charity number (if any)** 1018967 ~~PT~~ **Charity's principal address** Bathampton Village Hall, Holcombe Lane, Bathampton, Bath **Postcode BA2 6UL** **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any)** ~~es~~ **year to appoint trustee (if any)** 1 Jo Hill Chair ~~ee ee es~~ 2 Rebecca Pearson Treasurer ~~es ed rr (~~ 3 Edwina Hayward Secretary ~~ee ee es~~ 4 Liz Redfern ~~es ed rr (~~ 5[Louise Heading ] ~~ee ee es~~ 6 ~~es ed rr (~~ 7 ~~es ed rr (~~ 8 ~~ee ee es~~ 9 ~~es ed rr (~~ 10 ~~ee ee es~~ 11 ~~es ed rr (~~ 12 ~~ee ee es~~ 13 ~~es ed rr (~~ 14 ~~ee ee es~~ 15 ~~es ed rr (~~ 16 ~~ee ee es~~ 17 ~~es ed rr (~~ 18 ~~es ed rr (~~ 19 ~~ee ee es~~ 20 ~~es es~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** 1 TAR 2020/21 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Accountant**|Mike Denning|26 Orchard Way, North Bradley, Wilts, BA14 0SU| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Pre-school Learning Alliance Model Pre-school Constitution 2011 How the charity is constituted (Adopted, 29.10.2014) (eg. trust, association, company) Appointed by existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** We are a pre-school playgroup managed by a volunteer parent committee You **may choose** to include of trustees. We take on different roles as committee members/trustees additional information, where according to our own skills and experience. Each role has a detailed relevant, about: description of its responsibilities. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. 2 TAR 2020/21 ## **Section C Objectives and activities** ## **Our aim is:** - To enhance the development and education of children under statutory school age in a community-based group, - **Summary of the objects of the** closely involving parents/carers. - **charity set out in its** • To provide a safe, secure and stimulating environment. - **governing document** • To work within a framework which ensures equality of opportunity for all children and families. - • To provide a high standard of education, meeting the requirements of the EYFS. At Playgroup the children are supported in developing their potential at their own pace. By providing developmentally appropriate play activities and a high level of individual adult input, we offer a curriculum that leads to nationally approved learning outcomes and prepares children to progress with confidence to the **Summary of the main** National Curriculum at school. **activities undertaken for the public benefit in relation to these objects (include within** At Playgroup we focus on the prime areas of learning until a child **this section the statutory** reaches their third birthday after which time we focus on all seven **declaration that trustees have** areas of learning. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** 3 TAR 2020/21 Volunteers form the management committee of the playgroup alongside the Early Years professional Playgroup leader. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; Parents volunteer for sessions to help with background activities, such as washing up and tidying away (as this is voluntary there is not always a parent present at each session). Parents also assist with Fundraising activities to raise funds for new equipment and toys. - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** 2022/23 was a good year for Playgroup. We offer 38 weeks of **achievements of the charity** supervised Playgroup sessions and we started the year with 18 children **during the year** on the register and finished with 26. We looked after children ranging from 2.5 to 4 years old. By the end of the year we were at near full capacity (20 children) for our morning sessions on Mondays, Tuesdays and Wednesdays with 17 children attending on a Friday morning. We had our Ofsted inspection this year and we received a ‘Good’ Ofsted rating with ‘Outstanding’ qualities. The Staff and Trustees were really pleased with this result. As we had made a net income of £6454 the previous financial year we were able to invest in new equipment for the children including some new equipment trollies, a new phone for the Playgroup Leader. We also had a successful year of fundraising making £2316 which we were able to put towards new equipment including a sum up machine for future fundraising events. Our fundraising included a Christmas raffle, Bags2School collections, selling second hand clothes and online shopping donation schemes. We were able to support a child with additional needs with the support of extra funding from BANES which paid for an extra member of staff to give support and some sessions with a speech and language therapist. ## **Section E Financial review** 4 TAR 2020/21 Our reserves policy covers: an allowance for the annual differences in **Brief statement of the** timing between monthly costs and less frequent local authority Early **charity’s policy on reserves** Years funding payments; long-term liability for staff sickness (SSP); the need to cover a child’s medical care needs for a year with additional staff if these costs are not covered by the local authority; the need to replace a large piece of equipment, the need to cover a new initiative for a limited period of term (e.g. a new session while it establishes); cover for all liabilities if we went into insolvency, as well as a small amount should any of the above be higher than planned. Total reserves policy is £35,000. Playgroup finished the 2022/23 financial year with a net profit of £3,911. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Our main sources of income are: - Local authority early years funding (this is our principal source of funding). - Charging for hours not covered by government funding. - We ask a voluntary contribution of £2 per funded hour for non feepaying children and about 80% of parents pay this. - Fundraising/donations. - Our highest cost is that of our staff, some 80% of our fixed costs and this supports our aim of providing high quality care and education for the children who attend our setting. As our costs are usually just in line with our earnings, we do not have an investment portfolio. We hold a current account and a business savings account. **Section F Other optional information** 5 TAR 2020/21 ## **Section G Declaration** ~~a~~ ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Jo Hill **Full name(s)** Rebecca Pearson ~~a~~ **Position (eg Secretary, Chair,** Treasurer Chair **etc)** ~~po~~ **Date** 22/05/24 20/05/24 ~~ee ———~~ 6 TAR 2020/21 BATHAMPTON PLAYGROUP INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2023 Notes 2023 2022 INCOME Fees LEA funding Voluntary contributions Fundraising Donations Grants Restricted use donation I grant Bank interest Milk costs reclaimed 25385 36765 5787 2316 371 100 11622 50120 6645 1340 11 100 171 70724 70011 LESS EXPENDITURE Salaries and wages Employer pension contributions Rent Milk Costs Consumables Equipment Fundraising costs Gifts Training Insurance I Compliance l Ofsted Advertising and website costs Trips and educational visits Accountancy and payroll costs Sundryexpenses 52988 1263 4839 113 1753 1332 116 213 231 1458 536 292 355 1324 48743 1012 4646 251 934 4331 442 455 493 162 342 1706 66813 63557 NET INCOME FOR THE YEAR 3911 6454 Bathamplon Playgroup Charity No. 1018967 BATHAMPTON PLAYGROUP BALANCE SHEET AS AT 31st JULY 2023 Notes 2023 2022 CURRENT ASSETS 8arclays current account Barclays premium account Petty cash 16187 35340 137 12276 35340 137 ACCUMULATED FUNDS 51664 47753 REPRESENTED BY Accumulated funds brought fonNard Net income for the year 47753 3911 41299 6454 51664 47753 Bathamplon Playgroup Charity No. 1018967 BATHAMPTON PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st JULY 2023 2023 2022 EXPENDITURE 1 Consumablgs Resources- art and craft materials, food ingredients, plantinglseeds elc Postage Prinler ink and stationery Telephone costs Janitorial, PPE and first aid supplies Snack costs and staff welfare 1004 636 13 150 20 166 402 132 27 99 1753 934 2 Equipment Book and craft trolley Sumup machine Smart phone Books Rugs Chopping boards Thermometer Mud kitchen Plug covers Exercise ball Apple peeler Walking ropes Outdoor equipment Garden bench Lock for shed Numicon shapes Cycle helmets Balan￿ bikes Various equipment from Cosy Laptop and printer Luchbox trolley Craft trolley 766 30 199 165 92 24 45 17 14 38 306 130 10 42 26 60 2002 838 181 667 1332 4331 Bathamplon Playgroup Charity No. 1018967 3 Insurance I Compliance l Ofsted Insurance PLA membership ICO data protection fee Ofsled DBS check SEND guidance EYFS costs Lollery licence 1080 232 35 50 61 35 50 283 15 90 20 1458 493 4 Trips and educational visits Theatre Royal Potticks Pigs Forest sch(K)I 184 108 108 54 292 162 S Accountancy and payroll costs Accountsncy Payroll costs 120 235 120 222 355 342 6 Sundry expenses Gardening services Occupational Iherapisl Inclusion expenses Play bark Mulled wine 180 1000 144 604 580 512 10 1324 1706 Bathamplon Playgroup Charity No. 1018967 Mike Denning Accountancyand Bookkeeping Serwces 26. Orchard Way. North Bradley. Trowbridge. Wiltshire. BA14 OSU Tel. and fax1012251774371 Email ." mikedenning61 @gmail.com REPORT OF THE ACCOUNTANT In accordance with instructions given, I have carried out an independent examination of the accounting records shown to me and can confimi that an accurate record of the financial activity of the Playgroup has been maintained. From these records. and other information supplied, I have prepared accounts for the year ended 31st July 2023 which are a true and fair view of the financial position of the Playgroup. The accounts have been prepared on a receipts and payments basis which, due to the level of income, are acceptable to the Charlty Commission. Although a balance sheet is shown with these accounts, this is not a requirement of the Charity Commission. It is included to show the funds accumulated bythe Playgroup and where they are held. The following are amounts owed to and by the Playgroup as at 31st July 2023. These are not shown in the accounts due to the receipts and payments basis used - Monies owed to the Pla rou 11 Fees - £319.50 Monies owed b the Pla rou 11 Accountancy - £130.00 21 PAYE tax and National Insurance for July 2022- £329.91 Other matters that have arisen durin the ear A grant of £100.00 was received from Bathampton Parish Council. It was a restricted use grant to be used forthe purchase of rugs There are no other matters arising during the year. Bathamplon Playgroup Charity No. 1018967 Date................................. Signed . MICHAEL F DENNING These accounts were approved by the commlttee and slgned on thelr behalf by Signed . Position (........................................ Date..................................... Bathamplon Playgroup Charity No. 1018967 Mike Denning Accountancyand Bookkeeping Sernces 26. Orchard Way. North Bradley. Trowbrldge. Wlltshlre. BAI 4 OSU Tel" and fax (012251774371 Email . mikedenning6 7 @gmail.com ACCOUNTS AND FINANCIAL STATEMENTS OF BATHAMPTON PLAYGROUP CHARITY NUMBER 1018967 FOR THE YEAR ENDED 31st JULY 2023 Bathamplon Playgroup Charity No. 1018967 BATHAMPTON PLAYGROUP INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2023 Notes 2023 2022 INCOME Fees LEA funding Voluntary contributions Fundraising Donations Grants Restricted use donation I grant Bank interest Milk costs reclaimed 25385 36765 5787 2316 371 100 11622 50120 6645 1340 11 100 171 70724 70011 LESS EXPENDITURE Salaries and wages Employer pension contributions Rent Milk Costs Consumables Equipment Fundraising costs Gifts Training Insurance I Compliance l Ofsted Advertising and website costs Trips and educational visits Accountancy and payroll costs Sundryexpenses 52988 1263 4839 113 1753 1332 116 213 231 1458 536 292 355 1324 48743 1012 4646 251 934 4331 442 455 493 162 342 1706 66813 63557 NET INCOME FOR THE YEAR 3911 6454 Bathamplon Playgroup Charity No. 1018967 BATHAMPTON PLAYGROUP BALANCE SHEET AS AT 31st JULY 2023 Notes 2023 2022 CURRENT ASSETS 8arclays current account Barclays premium account Petty cash 16187 35340 137 12276 35340 137 ACCUMULATED FUNDS 51664 47753 REPRESENTED BY Accumulated funds brought fonNard Net income for the year 47753 3911 41299 6454 51664 47753 Bathamplon Playgroup Charity No. 1018967 BATHAMPTON PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st JULY 2023 2023 2022 EXPENDITURE 1 Consumablgs Resources- art and craft materials, food ingredients, plantinglseeds elc Postage Prinler ink and stationery Telephone costs Janitorial, PPE and first aid supplies Snack costs and staff welfare 1004 636 13 150 20 166 402 132 27 99 1753 934 2 Equipment Book and craft trolley Sumup machine Smart phone Books Rugs Chopping boards Thermometer Mud kitchen Plug covers Exercise ball Apple peeler Walking ropes Outdoor equipment Garden bench Lock for shed Numicon shapes Cycle helmets Balan￿ bikes Various equipment from Cosy Laptop and printer Luchbox trolley Craft trolley 766 30 199 165 92 24 45 17 14 38 306 130 10 42 26 60 2002 838 181 667 1332 4331 Bathamplon Playgroup Charity No. 1018967 3 Insurance I Compliance l Ofsted Insurance PLA membership ICO data protection fee Ofsled DBS check SEND guidance EYFS costs Lollery licence 1080 232 35 50 61 35 50 283 15 90 20 1458 493 4 Trips and educational visits Theatre Royal Potticks Pigs Forest sch(K)I 184 108 108 54 292 162 S Accountancy and payroll costs Accountsncy Payroll costs 120 235 120 222 355 342 6 Sundry expenses Gardening services Occupational Iherapisl Inclusion expenses Play bark Mulled wine 180 1000 144 604 580 512 10 1324 1706 Bathamplon Playgroup Charity No. 1018967 Mike Denning Accountancyand Bookkeeping Serwces 26. Orchard Way. North Bradley. Trowbridge. Wiltshire. BA14 OSU Tel. and fax1012251774371 Email ." mikedenning61 @gmail.com REPORT OF THE ACCOUNTANT In accordance with instructions given, I have carried out an independent examination of the accounting records shown to me and can confimi that an accurate record of the financial activity of the Playgroup has been maintained. From these records. and other information supplied, I have prepared accounts for the year ended 31st July 2023 which are a true and fair view of the financial position of the Playgroup. The accounts have been prepared on a receipts and payments basis which, due to the level of income, are acceptable to the Charlty Commission. Although a balance sheet is shown with these accounts, this is not a requirement of the Charity Commission. It is included to show the funds accumulated bythe Playgroup and where they are held. The following are amounts owed to and by the Playgroup as at 31st July 2023. These are not shown in the accounts due to the receipts and payments basis used - Monies owed to the Pla rou 11 Fees - £319.50 Monies owed b the Pla rou 11 Accountancy - £130.00 21 PAYE tax and National Insurance for July 2022- £329.91 Other matters that have arisen durin the ear A grant of £100.00 was received from Bathampton Parish Council. It was a restricted use grant to be used forthe purchase of rugs There are no other matters arising during the year. Bathamplon Playgroup Charity No. 1018967 Date................................. Signed . MICHAEL F DENNING These accounts were approved by the commlttee and slgned on thelr behalf by Signed . Position (........................................ Date..................................... Bathamplon Playgroup Charity No. 1018967 Mike Denning Accountancyand Bookkeeping Sernces 26. Orchard Way. North Bradley. Trowbrldge. Wlltshlre. BAI 4 OSU Tel" and fax (012251774371 Email . mikedenning6 7 @gmail.com ACCOUNTS AND FINANCIAL STATEMENTS OF BATHAMPTON PLAYGROUP CHARITY NUMBER 1018967 FOR THE YEAR ENDED 31st JULY 2023 Bathamplon Playgroup Charity No. 1018967