hae, Trustees’ Annual Report for the period COMMISSION’ Period start date Period end date ae A 4 08 2019 31 07 2020 - From To
Section A
Reference and administration details
Charity name Bathampton Preschool Playgroup
Registered charity number (if any) 1018967
Charity's principal address |Bathampton Village Hall, Holcombe Lane,
Names of the charity trustees who manage the charity
[Up] 6 [JakeRighyWison |[—=SSS~*d] a to October 2019 | A a a a a a 9 al | {| |. | SS a a a a CO Oe ( a ofS a a Names of the trustees for the charity, if any, (for example, any custodian trustees) [Name|[Daattes][acted][if][ not][for][ whole] year
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Names and addresses of advisers (Optional information)
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Type of adviser Name Address
Accountant==——_Mike Denning 26 Orchard Way, North Bradley, Wilts, BA14 OSU
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
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Description of the charity’s trusts
How fo Pre-school Learning Alliance Model Pre-school Constitution 2011 the charity is constituted (Adopted, 29.10.2014) Trustee selection methods Appointed by existing trustees
Additional governance issues (Optional information)
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Yeu may cheose 14 indus We are a pre-school playgroup managed by a volunteer parent committee mricitiewt inforrreation. where of trustees. We take on different roles as committee members/trustees ralavant about according to our own skills and experience. Each role has a detailed , description of its responsibilities.
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e policies and procedures adopted for the induction and training of trustees;
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e the charity's organisational structure and any wider network with which the charity works;
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e relationship with any related parties;
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e trustees’ consideration of major risks and the system and procedures to manage them.
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Section C
Objectives and activities
Our aim is: e To enhance the development and education of children under statutory school age in a community-based group, Summary of the objects of the closely involving parents/carers. charity set out in its T id f A atrial ‘ t governing document e To provide a safe, secure and stimulating environment. e To work within a framework which ensures equality of opportunity for all children and families. e To provide a high standard of education, meeting the requirements of the EYFS. At Playgroup the children are supported in developing their potential at their own pace. By providing developmentally appropriate play activities and a high level of individual adult input, we offer a curriculum that leads to nationally approved learning Summary of the main outcomes and prepares children to progress with confidence to the activities undertaken for the | National Curriculum at school. public benefit in relation to these objects (include within | At Playgroup we focus on the prime areas of learning until a child this section the statutory reaches their third birthday after which time we focus on all seven declaration that trustees have | areas of learning. had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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Volunteers form the management committee of the playgroup alongside the Early Years professional Playgroup leader. You may choose to include Up to March 2020, parents also volunteered for each session to help with further statements. where background activities, such as washing up and tidying away, but this has : temporarily stopped because of pandemic safety restrictions. relevant, about:
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e policy on grantmaking;
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e policy programme related investment;
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e contribution made by volunteers.
| Section D | Achievements and performance | |
|---|---|---|
| sorebarhis during theyear |
= charity | In2019/20,wehadplanned torun38weeksofsupervised Playgroup sessions but thepandemic lockdown restrictions meantthatPlaygroup was only able to open for 26 weeks. The sessions varied in length from |
| 3.5 to 6.5 hours. We looked after children ranging from 2.5 to4 years old. | ||
| 2019/20 was expected to be a challenging year financially, primarily due | ||
| to a low intake ofchildren at the start ofthe year, butthe enforced closure | ||
| due to the Covid-19 pandemic made the financial situation even more | ||
| difficult. We started the year with 15 children attending at least one | ||
| session a week compared to 13 the previous year. Numbers were slow to | ||
| pick up, but by the end of March 2021 there were 21 children on roll with | ||
| several more due ito start in the summer term. | ||
| Playgroupwas able to support its staffthroughout the closure by paying | ||
| all staff at least 80% of their usual or average monthly salaries. This | ||
| meant that Playgroup did not have to make any redundancies. Salaries | ||
| were financed mostly through the continued local authority funding. In | ||
| addition to this, Playgroup accessed the Coronavirus Job Retention | ||
| Scheme and received grants of£1,686 during 2019/20, which went a | ||
| small waytowards covering lost private income. | ||
| Playgroupwas able to re-open forthe lasttwoweeks ofthesummer term | ||
| with full safety measures put in place to minimize risks to the children, | ||
| their families and staff. We were very happy to welcome back the children | ||
| from the pre-school cohort before they headed to school in September | ||
| 2021. | ||
| A concerted effortwas made to step up fundraising and a couple of | ||
| successful fundraising events were held during theAutumn/Winter term, | ||
| which involved playgroup families and were also open to the local | ||
| community. After lockdown, fundraising continued in a limited capacity | ||
| with Bags4School collections and online shopping donations.We raised | ||
| £1,822 in funds to help finance learning resources and equipment forthe | ||
| children. In addition, we received a number of private and corporate | ||
| donationstotalling£2,995. |
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Section D
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Achievements and performance Playgroup finished the year with a net profit of £317, which was a good result given the challenging circumstances. It’s worth noting that a considerably bigger profit would have been possible had the Covid-19 pandemic not beena factor.
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Section E Financial review
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Our reserves policy covers: an allowance for the annual differences in Brief statement of the timing between monthly costs and less frequent council Early Years charity’s policy on reserves funding payments; long-term liability for staff sickness (SSP); the need to cover a child’s medical care needs for a year with additional staff if these costs are not covered by the local authority; the need to replace a large piece of equipment, the need to cover a new initiative for a limited period of term (e.g. a new session while it establishes); cover for all liabilities if we went into insolvency, as well as a small amount should any of the above be higher than planned. Total reserves policy is £32,000. We madea loss in 2018/19, meaning that our reserves stood at £37,000 by the end of 2018/19, compared to £38,700 the previous year. By the end of 2019/20, reserves had slightly recovered and stood at £37,340. There are many factors that could put significant financial pressures on the Playgroup going forwards, such as the trend towards fully funded sessions and increases to minimum wage, not to mention the impact of future pandemic-related closures. The committee is fully aware that it would be extremely difficult to replace these reserves should they become further depleted and continues to review how best to business plan to safeguard the setting in the medium-term. | Details of fund iall | ra gehale any TAnGS Wateraby Playgroup finished the 2019/20 financial year with a net profit of £317.
Further financial review details (Optional information)
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You may choose to include Our main sources of income are: eadeiiianalrelevant about:infsrration,a ane annuallyLocal authority dependingearly yearson how funding the cohort(betweenpays forup toits; 60%places). and 85% of funds the charity’s principal sources of funds (including | Charging for hours not covered by government funding (usually between any fundraising); 6% to 32% of funds, although in 2019/20 this was low at 13% due to not
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e how expenditure has charging families throughout the closure). supported the key objectives . ; ‘ of the charity; Fundraising/donations (usually up to 9% of funds).
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° investment policy and Our highest cost is that of our staff, some 80% of our fixed costs and this objectives including any supports our aim of providing high quality care and education for the ethical investment policy children who attend our setting. adopted. As our costs are usually in line with our earnings, we do not have an investment portfolio. We hold a current account and a business savings account.
Section F
Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Full name(s) | Louisa Smith ble Redian Position (eg Secretary, Chair, |Trustee Co-Chair etc) Date| 93/4/2021
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Accountancy andBookkeeping Services 26, Orchard Way, North Bradley, Trowbridge, Wiltshire, BA14 OSU Tel’ and fax (01225) 774371 Email : mikedenning61@gmail.com
ACCOUNTS AND FINANCIAL STATEMENTS OF
BATHAMPTON PLAYGROUP
CHARITY NUMBER 1018967 FOR THE YEAR ENDED 31st JULY 2020
Bathampton Playgroup
Charity No. 1018967
Accountancy andBookkeeping Services 26, Orchard Way, North Bradley, Trowbridge, Wiltshire, BA14 OSU Tel’ and fax (01225) 774371 Email : mikedenning61@gmail.com
REPORT OF THE ACCOUNTANT
In accordance with instructions given, | have carried out an independent examination of the accounting records shown to me and can confirm that an accurate record of the financial activity of the Playgroup has been maintained. From these records, and other information supplied, | have prepared accounts for the year ended 31st July 2020 which are a true and fair view of the financial position of the Playgroup. The accounts have been prepared on a receipts and payments basis which, due to the level of income, are acceptable to the Charity Commission. Although a balance sheet is shown with these accounts, this is not a requirement of the Charity Commission. It is included to show the funds accumulated by the Playgroup and where they are held.
The following are amounts owed to and by the Playgroup as at 31st July 2020. These are not shown in the accounts due to the receipts and payments basis used -
Monies owed to the Playgroup
1) Coronavirus Job Retention Scheme Grant for July 2020 - £436.05. This was received on 10th August.
Monies owed by the Playgroup
- 1) Village Hall rent for July 2020 - £88.00 2) Accountancy - £120.00
Other matters that have arisen during the year
The playgroup received a restriced use donation of £100.00 from Bathampton Parish Council. This is to be used towards a woodworking bench which had not been purchased at the date of these accounts.
Grants received in the year, as shown in these accounts, are from the Coronavirus Job Retention Scheme.
** 2019 accounts amendment
The combined total of salaries and employer pension contributions stated in the 2019 accounts was correct but the split between them was incorrect. The net loss for that year is unaffected and the correct figures are shown above.
There are no other matters arising during the year.
Bathampton Playgroup
Charity No. 1018967
Date ZLOIZO. Signed Wrenuay. MICHAEL F DENNING These accounts were approved by the committee and signed on their behalf by LoussA. SMITE. Signed dlowusa, dvisn Position TREASURER...) Date Aflol2o
Bathampton Playgroup
Charity No. 1018967
BATHAMPTON PLAYGROUP
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31st JULY 2020
ente reer ante
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||||||||
|---|---|---|---|---|---|---|
|Notes|2020|2019|
|£|£|
|INCOME|
|Fees|2854|12693|
|LEA funding|29312|23717|
|Voluntary contributions|2635|2225|
|Fundraising|1822|1040|
|Donations|2995|0|
|Grants|1686|0|
|Restricted|use donation|/ grant|100|0|
|Bank|interest|30|36|
|Training|contribution|0|0|
|Milk costs|reclaimed|141|58|
|41573|39771|
|LESS|EXPENDITURE|
|Salaries and wages|34495|33911||
|Employer pension|contributions|670|563||
|Rent|2747|3768|
|Milk costs|84|143|
|Consumables|1|847|839|
|Equipment|2|581|113|
|Fundraising|costs|235|0|
|Gifts|61|34|
|Training|172|374|
|Insurance|/ Compliance|/|Ofsted|3|816|608|
|Advertising|and website costs|240|565|
|Trips|and|educational|visits|4|0|45|
|Accountancy and|payroll|costs|5|309|232|
|Sundry|expenses|6|0|284|
|41256|41479|
|NET INCOME|FOR THE YEAR|£|317|-1708|
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Bathampton Playgroup
Charity No. 1018967
BATHAMPTON PLAYGROUP
BALANCE SHEET
AS AT 31st JULY 2020
SL
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||||
|---|---|---|
|Notes|2020|2019|
|CURRENT ASSETS|
|Barclays current account|18886|18533|
|Barclays premium account|18328|18294|
|Petty cash|126|196|
|ACCUMULATED FUND|37340|37023|
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REPRESENTED BY
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||||
|---|---|---|
|Accumulated funds brought forward|37023|38731|
|Net income for the year|317|-1708|
|£|37340|37023|
|ee|————SS|
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Bathampton Playgroup
Charity No. 1018967
BATHAMPTON PLAYGROUP
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31st JULY 2020
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | |||
| EXPENDITURE | ||||
| 1 | Consumables | |||
| Resources - artand craft materials, | 409 | 262 | ||
| food ingredients, planting/seeds etc | ||||
| Printer ink and stationery | 171 | 304 | ||
| Telephone costs | 20 | 0 | ||
| Janitorial, PPE and first aid supplies | 179 | 6 | ||
| Snack costs | 67 | 117 | ||
| Staffwelfare | 0 | 22 | ||
| Fundraising costs - nowshown separately in accounts | 0 | 128 | ||
| £ | 847 | 839 | ||
| 2 | Equipment | |||
| Wellyboot rack | 157 | 0 | ||
| Chairs | 252 | 0 | ||
| Telephone | 39 | 0 | ||
| Pedal bins | 26 | 0 | ||
| Books | 31 | 0 | ||
| Toys | 75 | 4 | ||
| Bookcase | 0 | 35 | ||
| Bikes, filing cabinetetc (fromJack& Jill closure) | (1) | 70 | ||
| Carpet | 0 | 4 | ||
| £ | 581 | 113 |
Bathampton Playgroup
Charity No. 1018967
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3 Insurance / Compliance / Ofsted
Insurance 508 502
PLA membership 108 106
Ofsted 100 0
DBS check 100 0
£ 816 608
4 Trips and educational visits
Playwood 0 45
£ 0 45
5 Accountancy and payroll costs
Accountancy 100 100
Payroll costs 209 132
£ 309 232
6 Sundry expenses
Gardening services 0 238
Garden supplies 0 46
Play bark 0 t!)
£ 0 284
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Bathampton Playgroup
Charity No. 1018967
Accountancy andBookkeeping Services 26, Orchard Way, North Bradley, Trowbridge, Wiltshire, BA14 OSU Tel’ and fax (01225) 774371 Email : mikedenning61@gmail.com
ACCOUNTS AND FINANCIAL STATEMENTS OF
BATHAMPTON PLAYGROUP
CHARITY NUMBER 1018967 FOR THE YEAR ENDED 31st JULY 2020
Bathampton Playgroup
Charity No. 1018967
Accountancy andBookkeeping Services 26, Orchard Way, North Bradley, Trowbridge, Wiltshire, BA14 OSU Tel’ and fax (01225) 774371 Email : mikedenning61@gmail.com
REPORT OF THE ACCOUNTANT
In accordance with instructions given, | have carried out an independent examination of the accounting records shown to me and can confirm that an accurate record of the financial activity of the Playgroup has been maintained. From these records, and other information supplied, | have prepared accounts for the year ended 31st July 2020 which are a true and fair view of the financial position of the Playgroup. The accounts have been prepared on a receipts and payments basis which, due to the level of income, are acceptable to the Charity Commission. Although a balance sheet is shown with these accounts, this is not a requirement of the Charity Commission. It is included to show the funds accumulated by the Playgroup and where they are held.
The following are amounts owed to and by the Playgroup as at 31st July 2020. These are not shown in the accounts due to the receipts and payments basis used -
Monies owed to the Playgroup
1) Coronavirus Job Retention Scheme Grant for July 2020 - £436.05. This was received on 10th August.
Monies owed by the Playgroup
- 1) Village Hall rent for July 2020 - £88.00 2) Accountancy - £120.00
Other matters that have arisen during the year
The playgroup received a restriced use donation of £100.00 from Bathampton Parish Council. This is to be used towards a woodworking bench which had not been purchased at the date of these accounts.
Grants received in the year, as shown in these accounts, are from the Coronavirus Job Retention Scheme.
** 2019 accounts amendment
The combined total of salaries and employer pension contributions stated in the 2019 accounts was correct but the split between them was incorrect. The net loss for that year is unaffected and the correct figures are shown above.
There are no other matters arising during the year.
Bathampton Playgroup
Charity No. 1018967
Date ZLOIZO. Signed Wrenuay. MICHAEL F DENNING These accounts were approved by the committee and signed on their behalf by LoussA. SMITE. Signed dlowusa, dvisn Position TREASURER...) Date Aflol2o
Bathampton Playgroup
Charity No. 1018967
BATHAMPTON PLAYGROUP
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31st JULY 2020
ente reer ante
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||||||||
|---|---|---|---|---|---|---|
|Notes|2020|2019|
|£|£|
|INCOME|
|Fees|2854|12693|
|LEA funding|29312|23717|
|Voluntary contributions|2635|2225|
|Fundraising|1822|1040|
|Donations|2995|0|
|Grants|1686|0|
|Restricted|use donation|/ grant|100|0|
|Bank|interest|30|36|
|Training|contribution|0|0|
|Milk costs|reclaimed|141|58|
|41573|39771|
|LESS|EXPENDITURE|
|Salaries and wages|34495|33911||
|Employer pension|contributions|670|563||
|Rent|2747|3768|
|Milk costs|84|143|
|Consumables|1|847|839|
|Equipment|2|581|113|
|Fundraising|costs|235|0|
|Gifts|61|34|
|Training|172|374|
|Insurance|/ Compliance|/|Ofsted|3|816|608|
|Advertising|and website costs|240|565|
|Trips|and|educational|visits|4|0|45|
|Accountancy and|payroll|costs|5|309|232|
|Sundry|expenses|6|0|284|
|41256|41479|
|NET INCOME|FOR THE YEAR|£|317|-1708|
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Bathampton Playgroup
Charity No. 1018967
BATHAMPTON PLAYGROUP
BALANCE SHEET
AS AT 31st JULY 2020
SL
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||||
|---|---|---|
|Notes|2020|2019|
|CURRENT ASSETS|
|Barclays current account|18886|18533|
|Barclays premium account|18328|18294|
|Petty cash|126|196|
|ACCUMULATED FUND|37340|37023|
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REPRESENTED BY
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||||
|---|---|---|
|Accumulated funds brought forward|37023|38731|
|Net income for the year|317|-1708|
|£|37340|37023|
|ee|————SS|
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Bathampton Playgroup
Charity No. 1018967
BATHAMPTON PLAYGROUP
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31st JULY 2020
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | |||
| EXPENDITURE | ||||
| 1 | Consumables | |||
| Resources - artand craft materials, | 409 | 262 | ||
| food ingredients, planting/seeds etc | ||||
| Printer ink and stationery | 171 | 304 | ||
| Telephone costs | 20 | 0 | ||
| Janitorial, PPE and first aid supplies | 179 | 6 | ||
| Snack costs | 67 | 117 | ||
| Staffwelfare | 0 | 22 | ||
| Fundraising costs - nowshown separately in accounts | 0 | 128 | ||
| £ | 847 | 839 | ||
| 2 | Equipment | |||
| Wellyboot rack | 157 | 0 | ||
| Chairs | 252 | 0 | ||
| Telephone | 39 | 0 | ||
| Pedal bins | 26 | 0 | ||
| Books | 31 | 0 | ||
| Toys | 75 | 4 | ||
| Bookcase | 0 | 35 | ||
| Bikes, filing cabinetetc (fromJack& Jill closure) | (1) | 70 | ||
| Carpet | 0 | 4 | ||
| £ | 581 | 113 |
Bathampton Playgroup
Charity No. 1018967
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3 Insurance / Compliance / Ofsted
Insurance 508 502
PLA membership 108 106
Ofsted 100 0
DBS check 100 0
£ 816 608
4 Trips and educational visits
Playwood 0 45
£ 0 45
5 Accountancy and payroll costs
Accountancy 100 100
Payroll costs 209 132
£ 309 232
6 Sundry expenses
Gardening services 0 238
Garden supplies 0 46
Play bark 0 t!)
£ 0 284
----- End of picture text -----
Bathampton Playgroup
Charity No. 1018967