----- Start of picture text -----
Report of the trustees
----- End of picture text -----
1
----- Start of picture text -----
Sudden Productions
Registered Charity 1018887
----- End of picture text -----
Isolated
Young people have had their lives turned upside down during the pandemic: TIME TO REFLECT
Sudden Productions
www.suddenproductions.co.uk
Registered Charity No 1018887
Sudden Productions has been in existence since 1993 and has been committed to bringing its productions to those who have limited access to conventional theatre and film-making in Birmingham and the West Midlands. The charity’s community programmes deliver social, emotional, physical and educational benefits to young participants. Our core sectors are:
Inclusion : Working with marginalized groups with a keen focus on integration and supporting social cohesion; Education : Developing confidence and communication, and improving behaviour and attitudes to learning; Health : Effecting positive improvements in mental and physical health; Professional Development : Helping to develop the careers of young talents.
We have a track record of educational plays, films, exhibitions, and workshops. Sudden Productions work exclusively with children and young people and produce projects with a focus on the difficult issues and challenges that young people face today. Over the past years we have covered important issues such as racism, homelessness, juvenile delinquency, bullying, unemployment, etc.
Most workshops and performances we offer schools, voluntary groups, youth centres are entirely free. In some places we do charge a very minimum fee (if distant and/or if there is a lot time involved). Our free work gives many disadvantaged young people the chance to benefit from our projects. We work with young people coming off drugs and others attending rehab units, probation centres, pupil referral units social services, and young people off the streets (Homeless) each year and create partnerships with voluntary organizations, youth offending teams, local authorities, statutory bodies, etc on each project we deliver.
Legal and administrative information
Status
Sudden Productions is a registered charity governed by its memorandum and articles of association. The charity is governed by a constitution adopted at the first AGM in 1996 revised in 2005.A new Constitution was adopted by the Trustees on the 10th of August 2008. (charity number 1018887).
Trustees Registered Office Neil Hallett The Warehouse Christine Brueton 54-57 Allison Street Stephen Bradbury Birmingham B5 5TH
Objectives and activities:
A. Promote, improve develop and maintain public education in, and appreciation of, the art and science of drama in all its aspects by the presentation in public of plays and by such other ways as the society through its committee shall from time to time determine.
B. Educate young people in order to develop their physical, mental and spiritual capacities so that they may grow to full maturity as individuals and as members of society.
2 | P a g e
Highlights and acknowledgment from the Director
At the beginning of this year, Sudden Productions people naïvely hoped that we might finally experience a “normal year,” ultimately, we still had to juggle between live performances and online workshops. After a COVID-dominated 2020-21, we were glad we could consider focusing again our energy on producing live work that is hard-hitting, challenging and fun: Theatre-in-education which gives a voice to young people and talk about the issues they face every day.
Our optimism was strengthened later in the year by our successful production ISOLATED , which was performed at the Midlands Art Centre for young people and the community in April 2022. Reflecting on the impact of Covid-19 and lockdown on Youth Mental Health whilst presenting a play, both deep yet entertaining, felt like we were going forward. We all felt a combination of pride, gratitude, and relief.
Before then, we delivered FEARFUL online. When a boy aged 15 was shot and stabbed on Linwood Road, Handsworth, Birmingham, on 21 January 2021 and died in hospital after the attack; we were shocked. This happened in our street! We had been working on Knife Crime Awareness across Birmingham for many years and this tragic event reminded us that this was not the time to let go. The screenings of our short film and the drama workshops on Knife Crime Awareness resulted in positive feedback such as “I Learnt that it is more likely to get stabbed if you have your own” or “It felt real and I feel even thinking about using a knife is wrong.” Our confidence grew.
This year remained tumultuous, our LOVE TRAP tour creating an awareness of Child Sexual Abuse and Online grooming was at times online, at times live. UNITED AGAINST BULLYING and THE EDGE on Teenage Suicide Awareness always remained online. We had to offer more workshops than other years as If you want interactionboth verbal and collaborative among the participants-it is very difficult to manage more than 10 participants in a live, online session. We therefore had to organise several workshops for one youth club or school.
2021-22 was still easier to organise, we had experience and could assess the likely impacts; we knew which steps to take; and we had confidence that life for artists and audiences would return to normal. But on the other hand, as for so many communities across the UK, Sudden Productions’ people felt the cumulative emotional strain. Once again, we rose to that challenge. I want to thank our artists, trustees, partners, and audiences. Each of these groups played an indispensable role in maintaining morale, planning for life after lockdowns and restrictions, and ultimately ensuring that Sudden Productions could return with a main stage production ISOLATED in Spring 22. We knew our artistic teams had high quality work ready to launch and we were thankful that our audiences repaid our faith by welcoming back our performances and workshops and returning to the theatre, encouraging our artists, and injecting energy into our plays.
Our financial results for the year, which you can see in the attached accounts, reflect the very unusual environment, much better than last year, the level income remains quite low. We are grateful for the support from national and local Charitable Trusts and Foundations which continued to grant finances to our projects.
We may have been naïve at the start of the year. But we were, and remain, realistic about the power of a group of people united by a love of theatre-in-education and we have big plans for 2023!
With gratitude,
Nowell Wallace Director, Sudden Productions
3 | P a g e
Main Projects
----- Start of picture text -----
Fearful
----- End of picture text -----
LOVE TRAP
In 2021/2022, we worked with the following schools and youth organisations: St Basils Milner court, Waverley studio college, Maryvale community Project, Hillcrest, Hawkesley community centre, All saints, Stonehouse gang youth centre, The Pump youth centre, Small heath youth centre, Holyhead school, Forward Thinking Birmingham (Group of young people attending Birmingham NHS Mental Health Foundation services), Erdington Academy, Bishop Chanoller, Winsdor Academy, Holy trinity catholic school, Arena academy, Cadbury sixth form college, Sandwell academy, the Lighthouse youth centre, Krunch, Lozells recreation group, Soho youth project, Concord youth centre, , Naseby youth centre, Stonehouse gang, the Factory young people’s centre, Lordswood school, Great Barr academy, Windsor high school and sixth form, Cockshut hill school.
4 | P a g e
Projects’ content
Love Trap Twenty-two Live and online Workshops Teaching Pack The Edge Five Online workshops Online content: Video, case studies, Conversation starters, Build a Hope Box, etc Fearful Ten Online Workshops Online content: Video (Short film), Monologue of the Mother (Film), Testimonies, Lesson Plans, etc Isolated Twenty-four Live and online Workshops Four Community/Public Performances at the Midlands Arts Centre & Two weeks tour with the play Teaching Pack
United Against Three online workshops Bullying Online content: Case studies, Help lines, etc
SPECIAL THANKS to our partners, artists and volunteers who make our projects happen! A big thank you to our donors!
THE BORIS KARLOFF CHARITABLE FOUNDATION THE EDWARD AND DOROTHY CADBURY TRUST THE COLE CHARITABLE TRUST THE HDH WILLS 1965 CHARITABLE TRUST THE JOSEPH HOPKINS & HENRY JAMES SAYER CHARITY THE ANGELA GALLAGHER MEMORIAL FUND THE MILLS & REEVE CHARITABLE TRUST THE W.E.D. CHARITABLE TRUST THE WILLIAM A CADBURY CHARITABLE TRUST THE RAINFORD TRUST The BARON DAVENPORT'S CHARITY THE ERIC W. VINCENT TRUST FUND THE MAGDALEN HOSPITAL TRUST THE NORTON FOUNDATION THE EVESON CHARITABLE TRUST THE ANTHONY BOURNE FOUNDATION THE ALFRED LEADBEATER TRUST THE EVA RECKITT TRUST THE SIR JOHN MIDDLEMORE CHARITABLE TRUST THE WF SOUTHALL TRUST THE ROGER & DOUGLAS TURNER CHARITABLE TRUST THE RICHARD CADBURY CHARITABLE TRUST THE GRANTHAM YORKE TRUST THE LILLIE C JOHNSON CHARITABLE TRUST THE GEORGE HENRY COLLINS CHARITY THE SKIPTON CHARITABLE FOUNDATION THE ARCHER TRUST IMI PLC THE LEIGH TRUST THE LORD AUSTIN TRUST THE SECCOMBE TRUST THE BLAKEMORE FOUNDATION THE GRIMMITT TRUST THE SYLVIA WADDILOVE FOUNDATION UK THE EDWARD CADBURY TRUST THE EDGAR E. LAWLEY FOUNDATION THE TRUEMARK TRUST
5 | P a g e
INDEPENDENT EXAMINERS REPORT
TO THE TRUSTEES OF SUDDEN PRODUCTIONS
I report to the trustees on my examination of the financial statements of Sudden Productions for the year ending 30 April 2022.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act, have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Jasbir Rai ACMA Birmingham Voluntary Service Council 138 Digbeth Birmingham B5 6DR
13 February 2023
6 | P a g e
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 APRIL 2022
| Note Income from; Donations and grants 3 Other income Total income Expenditure on; Charitable activities 4 Total charitable expenditure Net (loss)/income for the year/Net movement in funds Transfer Fund balances at 1 May 2021 Fund balances at 30 April 2022 |
Unrestricted funds 2022 £ 22,850 - 22,850 22,795 22,795 55 -630 -494 -1,069 |
Restricted funds 2022 £ 26,282 - 26,282 28,903 28,903 -2,621 630 1,991 0 |
Total 2022 £ 49,132 - 49,132 51,698 51,698 -2,566 - 1,497 -1,069 |
Total 2021 £ 34,020 - |
|---|---|---|---|---|
| 34,020 | ||||
| 33,348 | ||||
| 33,348 | ||||
| 672 - 825 |
||||
| 1497 |
7 | P a g e
Balance Sheet As at 31[st] April 2023
| Note Current assets Cash at bank and in hand Creditors: amounts falling due with one year 8 Net current assets Total assets less current liabilities Income funds Restricted funds 9 Unrestricted funds |
2022 £ 11 11 -1,080 -1,080 -1,069 0 -1,069 -1,069 |
2021 £ 2,037 |
|---|---|---|
| 2,037 -540 |
||
| 1,497 | ||
| 1,497 | ||
| 1,991 -494 |
||
| 1,497 |
The financial statements were approved by the Board of Trustees on the 13[th] of February and were signed on its behalf by:
Trustee Signature
Trustee Name: Neil Hallett
8 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
1. Accounting Policies
Accounting convention
The accounts have been prepared in accordance with the “Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) and Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a “Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis if accounting in preparing the financial statements.
Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Incoming resources
These are included in the Statement of Financial Activities (SOFA) when:
-
The charity becomes legally entitled to the resources after any performance conditions have been met;
-
• The trustees are virtually certain that they will receive the resources; and
-
The monetary value can be measured with sufficient reliability.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.
9 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
1. Accounting Policies (continued)
Resources expended
Charitable activities includes all costs relating to general administration, which support the charitable purpose.
Grants offered subject to conditions, which have not been met at the year-end date are noted as a commitment, but not accrued as expenditure.
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings that have been allocated to activities on a basis consistent with the use of the resources.
Incoming resources with related expenditure
When incoming resources have related expenditure (as with fundraising or contract income) both are reported gross in the SOFA.
Financial instruments
The charity has elected to apply the provisions of Section 11 “Basic Financial Instruments” and Section 12 “Other Financial Issues” of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity’s balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the assets and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price, including transaction costs and are subsequently carries at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market value of interest. Financial assets classified as receivable within one year are not amortised.
10 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 April 2022 Accounting Policies (continued)
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
De-recognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
Pensions
The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund for the year.
2. Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
11 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
3. Donations and grants
| Restricted | Unrestricted | Total | Total | |
|---|---|---|---|---|
| funds | funds | |||
| 2022 | 2022 | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Grants £1,000 and over: | ||||
| Garfield Western Foundation | - | - | - | 4,000 |
| Richard Kilcuppe’s Charity | - | - | - | 1,000 |
| Schroeder Charity Trust | - | - | - | 2,500 |
| The Alfred Leadbeater Trust | - | 2,500 | 2,500 | - |
| The Angela Gallagher Memorial Fund | 1,000 | - | 1,000 | - |
| The Anthony Bourne Foundation | 2,000 | - | 2,000 | - |
| The Archer Trust | 1,500 | - | 1,500 | - |
| The Baron Davenports's Charity | 1,000 | - | 1,000 | - |
| The Casey Trust | - | - | - | 2,000 |
| The Cole Charitable Trust | - | 1,000 | 1,000 | 1,000 |
| The Edgar E Lawley Foundation | 1,500 | - | 1,500 | - |
| The Edward and Dorothy Cadbury Charitable | ||||
| Trust | - | 2,500 | 2,500 | - |
| The Edward Cadbury Charitable Trust | - | 3,000 | 3,000 | 3,000 |
| The Eva Reckitt Trust Fund | 1,000 | - | 1,000 | 1,000 |
| The Eveson Charitable Trust | 2,000 | - | 2,000 | 2,500 |
| The George Henry Collins Charity | 1,000 | - | 1,000 | - |
| The GJW Turner Trust | - | - | - | 1,000 |
| The Grantham Yorke Trust | - | 2,500 | 2,500 | - |
| The Green, Hall Foundation | - | - | - | 1,000 |
| The Grimmitt Trust | - | 2,000 | 2,000 | 2,000 |
12 | P a g e
| The Haramead Trust The Leigh Trust The Lord Austin Trust The Magdalen Hospital Trust The Michael Marsh Charitable Trust The Norton Foundation The Ratcliff Foundation The Richard Kilcuppes Charity The Roger and Douglas Turner Charitable Trust The Rowlands Trust The Sir John Middlemore Charitable Trust The Skipton Charitable Foundation The Southall Trust The Sylvia Waddilove Foundation UK The Truemark Trust Small grants under £1,000 Total for the year Total for 2021 |
- 1,000 - - 2,500 - - 3,000 - - - - - 1,000 4,350 22,850 18,600 |
- - 2,000 1,000 - - - 1,000 - - 2,000 1,182 2,500 1,000 - 2,100 26,282 15,420 |
- 1,000 2,000 1,000 - 2,500 - 1,000 3,000 - 2,000 1,182 2,500 1,000 1,000 6,450 49,132 34,020 |
5,000 - - 1,000 - 3,000 - - 1,370 - - - - - 2,650 |
|---|---|---|---|---|
| 34,020 | ||||
13 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
4. Expenditure on charitable activities
| Salary – Project Manager (note 6) Project Manager fees Artists Production costs and room hire Insurance, post, phone and stationery Website Transport and travel costs Training and memberships Governance costs Total Analysis by fund Unrestricted funds Restricted funds Total |
2022 £ 22,712 - 20,211 1,263 3,865 2,748 359 - 540 51,698 2022 £ 22,795 28,903 51,698 |
2021 £ 12135 11,923 6,612 - 935 351 390 462 540 33,348 2021 £ 12,565 20,783 33,348 |
2021 £ 12135 11,923 6,612 - 935 351 390 462 540 33,348 2021 £ 12,565 20,783 33,348 |
|---|---|---|---|
| 33,348 |
5. Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year (2021 - £nil).
14 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
6. Staff costs
| Wages and salaries Social security costs Other pension costs Total |
2022 £ 18,838 2,592 1,282 22,712 |
2021 £ 10,992 758 385 |
|---|---|---|
| 12,135 |
The average number of administration employees during the year was 1 (2021 – 1), who did not earn more than £60,000 in either year.
7. Financial instruments
| 7. Financial instruments | ||
|---|---|---|
| Carrying amount of financial assets Debt instruments measured at amortised cost Carrying value of financial liabilities Measured on amortised costs 8. Creditors: amounts falling due within one year Accruals and deferred income |
2022 £ - - 2022 £ 1,080 1,080 |
2021 £ - |
| - | ||
| 2021 £ 540 |
||
| 540 |
15 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
9. Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
Current Year
Movement in funds
| Balance at 1 May 2021 |
Transfer | Incoming resources |
Resources expended |
Balance at 30 April 20222 |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Fearful | 1,991 | 630 | 0 | 2,621 | - |
| Love Trap | - | - | 7,500 | 7,500 | - |
| Isolated | - | - | 18,782 | 18,782 | - |
| Total | 1,991 | 630 | 26,282 | 28,903 | - |
Prior Year
| Prior Year | ||||||
|---|---|---|---|---|---|---|
| Movement | ||||||
| in funds | ||||||
| Balance at 1 May 2020 |
Transfer | Incoming resources |
Resources expended |
Balance at 30 April 2021 |
||
| £ | £ | £ | £ | £ | ||
| Fearful | 2544 | 10 | 12,000 | 12,563 | 1991 | |
| The Edge | - | 330 | 600 | 930 | - | |
| Love Trap | - | 480 | 2,000 | 2,480 | - | |
| Isolated | - | 810 | 4000 | 4,810 | - | |
| Total | 2,544 | 1,630 | 18,600 | 20,783 | 1,991 |
Restricted funds represent grants and donations given to support the production of various performances..
16 | P a g e
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2022
10. Analysis of net assets between funds
Fund balances at 31 April 2022 and 30 April 2022 are represented by current assets/(liabilities.
11. Related party transaction
There were no related party transactions during the year (2021 – Nil).
17 | P a g e
Treasurer’s report
Financial review: The pandemic resulted in a significant challenge to raise income in 2021 and we still struggled in 2022 with a total income of £49,132. With funds closing temporarily and others trusts having to manage a loss of income themselves, Sudden Productions had to carry out their work differently. Fortunately, artists are contracted per project only and we didn’t have to cancel contracts. We managed to finance the wage of our project director and the fees of artists to deliver our main projects. The project director in charge of coordinating all aspects of all projects and running the company was paid £18,838 for the year (After Tax). Further £20,211 were used to pay fees of creative teams, facilitators and actors.
Our creative response to school and theatre closures and to a decline in income, allowed us to achieve our targets in terms of participants and number of youth organisations and schools involved in our programs. It will be paramount for Sudden Productions to raise more finances in 2023 in order to bring our productions to those who have limited access to conventional theatre. Interest in and demand for the organisation’s live work continues to grow, and so funding should be raised in order to support this interest.
Reserves Policy: Income and expenditure of the charity fluctuates according to the pattern of grants. On-going Projects are heavily supported by volunteers. Artists are hired per project and financial commitments are limited.
Statement of Trustees' responsibilities: The Trustees are responsible for preparing the annual report and financial statements for each financial year, in accordance with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the United Kingdom Generally Accepted Accounting Practice, which give a true and fair view of the incoming resources and application of the resources of the group during the year and the charity’s state of affairs at the end of the financial year. In preparing those financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice had been followed, subject to any material departures disclosed and explained in the financial statements; prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. These guidelines run alongside the Company’s constitution.
Signed
Dated: 13/02/2023
Trustees’ name: Neil Hallett
----- Start of picture text -----
18 | P a g e
----- End of picture text -----