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1
Report of the trustees Sudden Productions Year ended April 2021
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Love Trap
Child Grooming awareness
2021 Project
Sudden Productions
Registered Charity 1018887
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## **Sudden Productions** ## **www.suddenproductions.co.uk** ## **Registered Charity No 1018887** Sudden Productions has been in existence since 1993 and has been committed to bringing its productions to those who have limited access to conventional theatre and film-making in Birmingham and the West Midlands. The charity’s community programmes deliver social, emotional, physical and educational benefits to young participants. Our core sectors are: **Inclusion** : Working with marginalized groups with a keen focus on integration and supporting social cohesion; **Education** : Developing confidence and communication, and improving behaviour and attitudes to learning; **Health** : Effecting positive improvements in mental and physical health; **Professional Development** : Helping to develop the careers of young talents. We have a track record of educational plays, films, exhibitions, and workshops. Sudden Productions work exclusively with children and young people and produce projects with a focus on the difficult issues and challenges that young people face today. Over the past years we have covered important issues such as racism, homelessness, juvenile delinquency, bullying, unemployment, etc. Most workshops and performances we offer schools, voluntary groups, youth centres are entirely free. In some places we do charge a very minimum fee (if distant and/or if there is a lot time involved). Our free work gives many disadvantaged young people the chance to benefit from our projects. We work with young people coming off drugs and others attending rehab units, probation centres, pupil referral units social services, and young people off the streets (Homeless) each year and create partnerships with voluntary organizations, youth offending teams, local authorities, statutory bodies, etc on each project we deliver. ## **Legal and administrative information** ## **Status** Sudden Productions is a registered charity governed by its memorandum and articles of association. The charity is governed by a constitution adopted at the first AGM in 1996 revised in 2005.A new Constitution was adopted by the Trustees on the 10th of August 2008. (charity number 1018887). ## **Registered Office** **Trustees Registered Office** Neil Hallett 167 Linwood Road Christine Brueton Handsworth Stephen Bradbury Birmingham B21 9JQ ## **Objectives and activities:** A. Promote, improve develop and maintain public education in, and appreciation of, the art and science of drama in all its aspects by the presentation in public of plays and by such other ways as the society through its committee shall from time to time determine. B. Educate young people in order to develop their physical, mental and spiritual capacities so that they may grow to full maturity as individuals and as members of society. **2 |** P a g e ## **Highlights and acknowledgment from the Director** It is with immense pride and gratitude that I present the Annual Report for 2020/2021, detailing the resilience, innovation, and creativity with which Sudden Productions met the challenges of the year. In a year of extraordinary hardship and disruption, the Company has gone from facing lockdown, school closures and cancellations of live touring productions to innovative responses in the form of Online classes, performances and workshops and the production of Digital resources. We delivered artistic and educational projects, online regional touring and access programs to the high standard expected of the company to 20 youth organisations. Many schools and youth organisations were involved in several projects. We presented yet more original work this year. Pieces of new writing produced in 2020/2021 included Love Trap, Fearful, The Edge and Isolated. The plays ranged from an examination of the emotions, hopes and fears of two girls during lockdown to a new hard-hitting take on knife crime, to an incendiary examination of Child Grooming or an uncompromising tale of depression creating awareness of Teenage Suicide. Sudden Productions was created to support young people who aren’t fortunate enough to have the same opportunities as some others, whether because they come from socially and economically deprived areas or whether they come from communities that generally have half the access to arts education that their peers do. A wealth of children and young people have had their lives turned upside down by the pandemic, with almost every young person having had to adjust to dramatic changes in their education or employment, routine, and home life. Some have experienced traumatic experiences during the lockdown period and groups who were already disadvantaged are now highly likely to become more marginalised. Our Access programs in 2020/2021 targeted those hard-to-reach young communities and focused on delivering online plays and drama workshops as well as playwriting courses and competitions, poster-making workshops, writing about personal experiences and sharing ideas on how to create awareness on various topic such as mental health or knife crime. As our financial statements show, the decline in income for the financial year is important as for those recorded by peers in regional theatre and arts during COVID. The Covid-19 pandemic only had a moderate impact on our work and finances for the year ended April 2020 as we managed to achieve most of our targets and finance our projects before the first lockdown. However 2020/2021 would be a year like no other as live touring was halted to protect artists, creatives, and the community from the threat of the COVID-19 pandemic. It is our highly valued relationship with our regular donors who truly understand the work we do that enabled us to adapt and achieve great things this year . On behalf of Sudden Productions, I would also like to thank them once again. The resilience, creativity, and hard work of Sudden Productions allowed the organisation to rise to the challenges of 2020/2021 with curiosity, flexibility, and innovation in the face of a year of unprecedented difficulty. Despite the obvious impact of Covid on our operations, the pandemic also highlighted unique benefits of our small company. Firstly, as we looked to find imaginative new ways to keep our artists working and our audiences engaged, we saw significant benefit in our company’s strategic move to work online. And secondly, the smaller scale of our plays, presents us with valuable options for our return to live theatre. This diversity in scale and presenting opportunities positions our company well for COVID recovery. Over the next two years we aim at producing new original plays and expand our education and youth programs regionally. With gratitude, Nowell Wallace Director, Sudden Productions **3 |** P a g e ## **Main Projects** **----- Start of picture text -----**
Film –Stage Play –
Workshops &
Resource Pack
Fearful
KNIFE CRIME
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In 2020/2021, we worked with the following schools and youth organisations: Small Heath Youth Centre, The Pump, The Lighthouse, BOA Academy, Concord Youth Centre, Hawkesley Youth Centre, St Basils Milner Court, All Saints Youth Project, the Krunch, Solihull Library, Bordesley Green Girls’ School, Cadbury College, St Peters’ School, Waverley Studio College, Haven Community Project, Wednesfield High Academy, Heath Park Central, Finham Park School, Birmingham Youth Services, Phoenix Collegiate. **4 |** P a g e ## **Projects’ content** **Love Trap** Online content: Workshop – teaching resources Live Tour: Planned for 2022 **The Edge** Online content: Video (Full-length play), Online workshops, Case studies, Creative colouring positive statements, Conversation starts, Build a Hope Box, Facts and Myths about Youth Suicide, Playwriting class: Write a short play which creates an awareness of teenage suicide **Fearful** Online content: Video (Short film), Monologue of the Mother, Online workshop, Testimonies, Pledges, Lesson Plans, Links to further videos, Attitudes towards Knives, Knives and the Law, Injuries, Facts, etc. Poetry Class & Poetry Competition: Write a poem about Knife Crime Awareness **Isolated** Home sweet home weekly newsletter (Tips to Stay safe at home: Healthy, busy and collected: Fun activities and advice for Young People – during lockdown) from April 2020 Playwriting competition – Playwriting course Live Tour to take place in 2022 **Lucy, Young** Online content: New Resources for the project (Facts, Case studies, Play, Simulation, Help lines) **and Homeless** Playwriting Class **SPECIAL THANKS** to our partners, artists and volunteers who make our projects happen! A big thank you to our donors! The Baron Davenport's Charity The Green Hall Foundation The Eveson Charitable Trust Garfield Weston Foundation Schroeder Charity Trust The Haramead Trust The William Dudley Trust J C Seccombe Trust The G J W Turner Trust The Cole Charitable Trust The Rowlands Trust Blakemore Foundation The Jarman Trust The Michael Marsh Charitable Trust Eric Vincent Trust The Richard Kilcuppe Charity The Edward Cadbury Charitable Trust The Grimmitt Trust The Ratcliff Foundation Foundation Bite Size Pieces The Eva Reckitt Trust Fund The Casey Trust IMI Plc **5 |** P a g e ## **INDEPENDENT EXAMINERS REPORT** ## **TO THE TRUSTEES OF SUDDEN PRODUCTIONS** I report to the trustees on my examination of the financial statements of Sudden Productions for the year ending 30 April 2021. ## **Respective Responsibilities of Trustees and Examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: - which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act, have not been met; or - to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Paul Bowater ACA Birmingham Voluntary Service Council 138 Digbeth Birmingham B5 6DR 4 February 2022 **6 |** P a g e ## **STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 APRIL 2021** |**N**
**ot**
**e**
**Income from;**
Donations and grants
3
Other income
**Total income**
**Expenditure on;**
Charitable activities
4
**Total charitable expenditure**
**Net (loss)/income for the**
**year/Net movement in funds**
Transfer
**Fund balances at 1 May 2020**
**Fund balances at 30 April 2021**|**Unrestricted**
**funds**
**2021**
**£**
15,420
-
15,420
12,565
12,565
2,855
(1,630)
(1,719)
(494)|**Restricted**
**funds**
**2021**
**£**
18,600
-
18,600
20,783
20,783
(2,183)
1,630
2,544
1,991|**Total**
**2021**
**£**
34,020
-
34,020
33,348
33,348
672
-
825
1,497|**Total**
**2020**
**£**
52,150
200| |---|---|---|---|---| |||||52,350| |||||55,838| |||||55,838| |||||(3,488)
-
4,313| |||||825| **7 |** P a g e BALANCE SHEEr AS AT 30 APRIL 2021 2021 2020 Curr•nt aM•ts Cash at bank and kn hand 2.037 1.325 Cr•dltOf•: amounts l•lllng du• VMI on• y ($40) {500) N•t cun•nl ••Mts 825 Tot•1 •u•ts l•u curv•nl Ilablltl•• 1.497 825 Incom• fund• Ra$trfctod fvnds Unr08tricled fvnd• 1.991 {4941 11.719) 1.497 825 Th• fina￿lS15￿1•M￿ts V•W• appTh*l by Ih Bo•nl ofTrust•es on the 4• 01 F•bft￿ry 2022, and B￿nad on behalf of the board by.. Nell Hallett Trust•• dl NAL **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021** ## **1. Accounting Policies** ## **Accounting convention** The accounts have been prepared in accordance with the “Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) and Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a “Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charity. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. ## **Going concern** At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis if accounting in preparing the financial statements. ## **Charitable funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. ## **Incoming resources** These are included in the Statement of Financial Activities (SOFA) when: - The charity becomes legally entitled to the resources after any performance conditions have been met; - • The trustees are virtually certain that they will receive the resources; and • The monetary value can be measured with sufficient reliability. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. **9 |** P a g e ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021 1. Accounting Policies (continued)** ## **Resources expended** Charitable activities includes all costs relating to general administration, which support the charitable purpose. Grants offered subject to conditions, which have not been met at the year-end date are noted as a commitment, but not accrued as expenditure. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings that have been allocated to activities on a basis consistent with the use of the resources. ## **Incoming resources with related expenditure** When incoming resources have related expenditure (as with fundraising or contract income) both are reported gross in the SOFA. ## **Financial instruments** The charity has elected to apply the provisions of Section 11 “Basic Financial Instruments” and Section 12 “Other Financial Issues” of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity’s balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the assets and settle the liability simultaneously. ## _**Basic financial assets**_ Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price, including transaction costs and are subsequently carries at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market value of interest. Financial assets classified as receivable within one year are not amortised. **10 |** P a g e **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MAY 2020** ## **1. Accounting Policies (continued)** ## _**Basic financial liabilities**_ Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. ## _**De-recognition of financial liabilities**_ Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled. ## **Pensions** The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund for the year. ## **2. Critical accounting estimates and judgements** In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. **11 |** P a g e ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021** ## **3. Donations and grants** |Grants £1,000 and over:
Garfield Western Foundation
The Green, Hall Foundation
Schroeder Charity Trust
The Rowlands Trust
The Haramead Trust
The Ratcliff Foundation
The Eva Reckitt Trust Fund
The Casey Trust
Sheldon Trust
The Field Family Charitable Trust
The Doris Pacey and the Dr
Michael and Anna Brynberg
Charitable Foundations
The Roger and Douglas Turner
Charitable Trust
The Eveson Charitable Trust
The Norton Foundation
The 29thMay 1961 Charitable
Trust
The Edward Cadbury Charitable
Trust
The Southall Trust
Edgar E Lawley Foundation
The Leigh Trust
Richard Kilcuppe’s Charity
The Archer Trust
The Grimmitt Trust
St James Place Foundation
The Lord Austin Trust
The Cole Charitable Trust
George Bairstow Charitable Trust
George Henry Collins Charity
The GJW Turner Trust
The Keith and Joan Mindelsohn
Charitable Trust
The Edith Murphy Foundation
The Edward and Dorothy Cadbury
Charitable Trust
Sylvia Waddilove Foundation UK
The Michael Marsh Charitable
Trust
Small grants under £1,000
Total for the year
Total for 2020|**Restricted**
**Funds**
**2021**
**£**
4,000
1,000
-
-
-
3,000
-
2,000
-
-
-
-
-
-
-
3,000
-
-
-
-
-
2,000
-
-
1,000
-
-
-
-
-
-
-
1,000
1,600
18,600
43,750|**Unrestricted**
**funds**
**2021**
**£**
-
-
2,500
1,370
5,000
-
1,000
-
-
-
-
-
2,500
-
-
-
-
-
-
1,000
-
-
-
-
-
-
-
1,000
-
-
-
-
-
1,050
15,420
8,400|**Total**
**2021**
**£**
4,000
1,000
2,500
1,370
5,000
3,000
1,000
2,000
-
-
-
-
2,500
-
-
3,000
-
-
-
1,000
-
2,000
-
-
1,000
-
-
1,000
-
-
-
-
1,000
2,650
34,020
52,150|**Total**
**2020**
**£**
-
-
-
-
-
-
-
-
5,000
3,500
3,300
3,000
3,000
2,500
2,000
2,000
2,000
1,500
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
9,350| |---|---|---|---|---| |||||52,150| |||||| **12 |** P a g e ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021 4. Expenditure on charitable activities** |Salary – Project Manager (note 6)
Project Manager fees
Artists - Creative Team
Artists (cast, facilitators and other artists)
Production costs and room hire
Insurance, post, phone and stationery
Website
Transport and travel costs
Training and memberships
Governance costs
**Analysis by fund**
Unrestricted funds
Restricted funds|**2021**
**£**
12,135
11,923
6,430
182
-
935
351
390
462
540
33,348
12,565
20,783
33,348|**2020**
**£**
-
23,695
9,501
17,449
1,108
1,595
500
1,490
-
500| |---|---|---| |||55,838| |||11,222
44,616| |||55,838| ## **5. Trustees** None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year (2020 - £nil). **13 |** P a g e ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021 6. Staff costs** |Wages and salaries
Social security costs
Other pension costs|**2021**
**£**
10,992
758
385
12,135|**2020**
**£**
-
-
-| |---|---|---| |||-| The average number of administration employees during the year was 1 (2020 – 0), who did not earn more than £60,000 in either year. ## **7. Financial instruments** |**Carrying amount of financial assets**
Debt instruments measured at amortised cost
**Carrying value of financial liabilities**
Measured on amortised costs
**8. Creditors: amounts falling due within one year**
Accruals and deferred income|**2021**
**£**
-
-
**2021**
**£**
540
540|**2020**
**£**
-| |---|---|---| |||-| |||**2020**
**£**
500| |||500| **14 |** P a g e ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021** ## **9. Restricted funds** The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: ## **Current year** |Fearful
The Edge
Love Trap
Isolated
**Prior year**
The Edge
Fearful
Out Loud
Love Trap|**Balance**
**at 1 May**
**2020**
**£**
2,544
-
-
-
2,544
**Balance**
**at 1 May**
**2019**
**£**
345
527
256
1,048
2,176|**Transfer**
**£**
10
330
480
810
1,630
**Transfer**
**£**
573
-
589
72
1,234|**Movement**
**in funds**
**Incoming**
**resources**
**£**
12,000
600
2,000
4,000
18,600
**Movement**
**in funds**
**Incoming**
**resources**
**£**
20,550
19,000
4,500
-
43,750|**Resources**
**expended**
**£**
12,563
930
2,480
4,810
20,783
**Resources**
**expended**
**£**
21,168
16,983
5,345
1,120
44,616|**Balance at**
**30 April**
**2021**
**£**
1,991
-
-
-| |---|---|---|---|---|---| ||||||1,991| ||||||**Balance**
**at 30**
**April**
**2020**
**£**
-
2,544
-
-
2,544| ## **Prior year** Restricted funds represent grants and donations given to support the production of various performances.. **15 |** P a g e ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 APRIL 2021** ## **10. Analysis of net assets between funds** Fund balances at 31 April 2021 and 30 April 2020 are represented by current assets/(liabilities. ## **11. Related party transaction** There were no related party transactions during the year (2020 – Nil). **16 |** P a g e reasurerfs report Flnandal r•vl•w: With a total income of £34.020. the pandemic resulted In a s*nfficant dedlne in our Incom¢ in 2021. With funds closin8 temp)nrily and Othe￿ trusts havinq to manage a1055 of income theMst￿eS, Sudden Produrtions had to carry out their work differently. Fortunately. artlsts are contrarted per prolect only and we dldn't have to cancel contracts. We manaKed tts finance the wale of our director Ipart-tlmel and the fee5 of playwri8ht and workshop f•¢ilitator to run all di8rtal l online programs. Our creative res￿Se to school and theatre closures and to a decline in Income, allowed us to achieve ourtar8ets In ternis of pa￿cIpants and number of yourh organisations and schools invofved In our prolrams. The comp•nWs main expendltures were proiert management and art15ts fees.. the projert dIrec￿r coordlnates all sperts of all projects and runs the company,. he was a￿0 tn charye of facilitatln8 proirams such as Fearful or The E￿e. In December 2020. the project dlrector was employed by the tharlty ISal•ry of £12.1351. before then he recelved fees (Total of £11.9231. £6.430 were used to pay fees of a pla￿ri4ht and Wot*shop Faclllt•tOf lo cami out onllne pro8rams and worksh¢Jp5. It wlll be paramount for Sudden Productbons to raise more finances In 2022 and 2023 In order to stan touring a8ain and bring its produttions to those who have Ilmlted Jccess to conventlonal theatre. Intertst In and demand for the oryani5Jtlon'5 live work contlnues to irow. and 50 fuThlin8 should be ralsed in order to support thls interest. A•wI¥￿ Polky: Income and expertdlture ol the charlty fluctuates accordlnl to the pattem of Irnnts. On*olni Projects are heavlty supported by volunteers. Artists are hlred per prohert Ind fin•ndal Commitments are Ilmlted. St•t•m•nt of Trust¢•J' r•sponslblNtl•s: Tht Trustees art responslble for preparlnl the annual report •nd flnèndal statements for each financial year, in aCCOfdance wlth the Charities Act 2011. the Charltle5 (Accounts and Reports) Re8ulatlon$ 2008 and the Unlted Kingdom Generalty kcepted kctyJntin8 Prnctlce, whlch live a true and falr vlew of the Incoming resources and application ol the resources ol the 8fOUP durlni the year and the charitV5 State of •ff•lrs at the end of the fin4nclal year. In preparin8 those financial statements, the Trustees are required to.. select 5ultable ac¢ountln8 policl*s and then apply them consistently.. m•ke judgements and estlmates that are reasonable and prudent,. stste whether appllcable accountin8 Standards and statements of recommended practice had been followed, subject to any material departures disdosed and explained in the financlal statements.. prepare the accounts on the 8oln8 concern b•s15 unle55 It Is Inappropriate to preswn• thai the chaflty wlll contlnue In Sl8ned l L H"Jit D•ted.' 4° Felxuary 2022 Trustees. name.. Neil Hallett 171 Page