||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From **|Period start date|||**To**|Period end date||| |||1|July|2022||30|June|2023| ## Section A Reference and administration details **Charity name** Rotary Club of Cambridge **Other names charity is known by Registered charity number (if any)** 1018844 **Charity's principal address** 18 Latham Road Cambridge **Postcode CB2 7EQ** ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Graeme Minto|Chairman||RotaryClub of Cambridge| ||Clare Waterhouse|||RotaryClub of Cambridge| ||AnthonyNix|||RotaryClub of Cambridge| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **April 2009** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** - Type of governing document (eg. trust deed, constitution) How the charity is constituted Trust Deed Trust - (eg. trust, association, company) The Trustees are appointed from amongst the members of the Trustee selection methods Rotary Club of Cambridge each year at the Annual General (eg. appointed by, elected by) Meeting of the Club. ## **Additional governance issues (Optional information)** The Trust Fund only makes grants to registered charities or You **may choose** to include recognised charitable organisations for purposes in the UK and additional information, where abroad. relevant, about: Payments are approved by Club Council and submitted to the Trustees. - policies and procedures adopted for the induction and Recipients for unrestricted funds are selected by the Club Council and Club Service Committees and may include causes - training of trustees; supported by Rotary District 1080, Rotary International - • the charity’s organisational in Great Britain & Ireland or Rotary International. structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The governing document - the Trust Deed of 12th October 1972 sets out the aims as “for the relief of the poor and needy or to or for such other charitable purpose institution society or object as **Summary of the objects of the** the Rotary Club of Cambridge shall in duly constituted meeting **charity set out in its** from time to time direct. **governing document** **April 2009** **TAR** 2 The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust Fund’s aims and objectives and in planning future activities and setting the grant making policy for the year. The Trust Fund carried out these objects by making grants to charitable bodies to assist them in the furtherance of their charitable aims. The trustees consider that the grants made in the year are for public benefit both in the UK and Internationally for: The relief of poverty and needy; The saving of lives especially disaster relief; The advancement of education; religion; health; citizenship; community **Summary of the main** development; conflict resolution and reconciliation. **activities undertaken for the** The encouragement of the understanding of Environmental Matters **public benefit in relation to** including Climate Change. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **April 2009** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The receipts this year were £44,295 (2022 £34,638) including gift aid tax repayments of £2,944 (2022 £6,665) After making donations totalling £53,552 (2022 £33,907) the balance on the fund is £3,108 (2022 £12,508) The main beneficiaries have been The Rotary Foundation The Rotary Foundation – for Polio Eradication Rotary District 1080 - RYLA Cambridge Aid ShelterBox - for Ukraine, and disaster relief in Syria, Turkey and Pakistan Aquabox Kids Out BBC Children in Need SOS Childrens Villages UK – for Ukraine Cambridge Refugee Resettlement Campaign - for Ukrainians in Cambridge Embrace Me fund for two ambulances for Ukraine Trumpington Church – Memory Café Freedom School – Kenya. **April 2009** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trust Fund holds a cash reserve of £1,000 to meet contingencies such as disaster appeals, a cash reserve of £438 for Environment Projects, and a cash reserve of £1,206 as the balance of the donation from ARM Ltd. It does not hold any other reserves, except where funds have not been fully expended in the year and are carried forward and available in the next period, or are held pending payment to a specific cause at a later date, or for which further donations are expected ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Funds are raised from regular donations from Rotarians and from specific fund raising activities in support of selected recipients - including charities in support of Ukraine. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Graeme Sutherland Minto **Position (eg Secretary, Chair,** Chair of Trustees **etc)** **Date** 3/10/2023 **April 2009** **TAR** 5 ||**Rotary Club of Cambridge Trust Fund**
**Charity Name**|**Rotary Club of Cambridge Trust Fund**
**Charity Name**|**Rotary Club of Cambridge Trust Fund**
**Charity Name**|**Rotary Club of Cambridge Trust Fund**
**Charity Name**|**Rotary Club of Cambridge Trust Fund**
**Charity Name**|**1018844**
**No (if any)**|**1018844**
**No (if any)**|**1018844**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||01-Jul-22||**To**||30-Jun-23||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
Donations Received|**9,024**||**17,372**||**-**||**26,396**||**18,997**| |Gift Aid Tax Recovered|**-**||**2,944**||**-**||**2,944**||**6,665**| |Street Collections|**-**||**1,307**||**-**||**1,307**||**1,103**| |Fund RaisingEvents|**-**||**13,648**||**-**||**13,648**||**7,873**| |**_Sub total_**_(Gross income for AR)_|**9,024**||**35,271**||**-**||**44,295**||**34,638**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**34,638**| ||||||||||| |
Donations Made|**14,405**||**39,147**||**-**||**53,552**||**33,907**| |Costs|**24**||**120**||**-**||**144**||**55**| |**_Sub total_ **|**14,429**||**39,267**||**-**||**53,696**||**33,962**| ||||||||||| |**A4 Asset and investment**
**purchases,**|||||||||| ||**-**||||||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**14,429**||**39,267**||**-**||**53,696**||**33,962**| ||**- 5,405**
**-**
**6,898**
**1,493**||**- 3,996**
**- **
**5,610**
**1,614**||**-**
**-**
**-**
**-**||**- 9,401**
**-**
**12,508**
**3,107**||| ||**- 5,405**||**- 3,996**||**-**||**- 9,401**||**676**| ||**-**||**- **||**-**||**-**||**-**| ||**6,898**||**5,610**||**-**||**12,508**||**11,832**| ||**1,493**||**1,614**||**-**||**3,107**||**12,508**| CCXX R1 accounts (SS) 08/01/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**|Signature
none
**Details**
none
**Details**
NatWest Bank - current account
NatWest Bank - deposit account
**Details**
**Details**
none
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
none|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**1,493**
**1,614**
**-**
**-**
**1,493**
**1,614**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Graeme Sutherland Minto|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||Date of approval| |||Graeme Sutherland Minto|03/10/2023| CCXX R1 accounts (SS) 08/01/2024 1 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity NameRotary Club of Cambridge Trust Fund **members of On accounts for the year** 30 June 2023 **Charity no** 1018844 **ended (if any) Set out on pages** 1-7 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

||20thSeptember 2023| |---|---|---| |||| ||Philip James|| |||| |||| |||| ||Brook House|| ||1 Shelford Road, Whittlesford, Cambridge|| ||CB22 4PG|| 1 **October 2018** **IER**