**Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||**s**|
|---|---|---|---|---|---|---|---|---|
||1|July|2021||30|June|2022||
|**From **||||**To**|||||
## Section A Reference and administration details
**Charity name** Rotary Club of Cambridge
**Other names charity is known by Registered charity number (if any)** 1018844
**Charity's principal address** 18 Latham Road Cambridge **Postcode CB2 7EQ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Graeme Minto|Chairman||RotaryClub of Cambridge|
||Clare Waterhouse|||RotaryClub of Cambridge|
||AnthonyNix|||RotaryClub of Cambridge|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**April 2009**
**TAR**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Trust Deed (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods The Trustees are appointed from amongst the members of the (eg. appointed by, elected by) Rotary Club of Cambridge each year at the Annual General Meeting of the Club.
## **Additional governance issues (Optional information)**
You **may choose** to include The Trust Fund only makes grants to registered charities or additional information, where recognised charitable organisations for purposes in the UK and relevant, about: abroad. • policies and procedures Payments are approved by Club Council and submitted to the Trustees. adopted for the induction and training of trustees; Recipients for unrestricted funds are selected by the Club
- training of trustees; Recipients for unrestricted funds are selected by the Club
- • the charity’s organisational Council and Club Service Committees and may include causes supported by Rotary District 1080, (RIBI) Rotary International
- structure and any wider network with which the charity in Great Britain & Ireland or (RI) Rotary International works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The governing document - the Trust Deed of 12th October 1972 sets out the aims as “for the relief of the poor and needy or to or **Summary of the objects of the** for such other charitable purpose institution society or object as **charity set out in its** the Rotary Club of Cambridge shall in duly constituted meeting **governing document** from time to time direct.
**April 2009**
**TAR**
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The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust Fund’s aims and objectives and in planning future activities and setting the grant making policy for the year.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Trust Fund carried out these objects by making grants to charitable bodies to assist them in the furtherance of their charitable aims. The trustees consider that the grants made in the year are for public benefit both in the UK and Internationally for: The relief of poverty and needy; The saving of lives especially disaster relief; The advancement of education; religion; health; citizenship; community development; conflict resolution and reconciliation. The encouragement of the understanding of Environmental Matters including Climate Change.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**April 2009**
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The receipts this year were£34,638 (2021 £ 34,720) including Gift aid tax repayments of £6,665 (2021 £3,155)
After making donations totalling £33,907 (2021 £27,233) the balance on the fund stands at £12,508 (2021 £11,832) The main beneficiaries have been The Rotary Foundation Rotary District 1080 - Ukraine Fund Cambridge Aid ShelterBox - for Ukraine Aquabox Kids Out Cambridge Churches Homeless Project BBC Children in Need SOS Childrens Villages- for Ukraine Red Cross – Appeal for Ukraine Cambridge Refugee Resettlement Campaign – for Ukrainians in Cambridge
**April 2009**
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**Section E Financial review**
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any
ethical investment policy
adopted.|The Trust Fund holds a cash reserve of £1,000 to meet
contingencies such as disaster appeals, and a cash
reserve of £1,561 as the balance of the donation from
ARM Ltd.
It does not hold any other reserves, except where funds
have not been fully expended in the year and are carried
forward and available in the next period, or are held
pending payment to a specific cause at a later date, or for
which further donations are expected|
|---|---|
|||
||**(Optional information)**|
||Funds are raised from regular donations from Rotarians
and from specific fund raising activities in support of
selected recipients - including charities in support of
Ukraine.|
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|**Section F**|**Other optional information**|
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**April 2009**
**TAR**
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|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||
Graeme Sutherland Minto||
||
Chairman||
||
28 December 2022||
||
28 December 2022||
**April 2009**
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## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
Charity Name
Rotary Club of Cambridge Trust Fund
**On accounts for the year ended**
30 June 2022 **Charity no** 1018844 **(if any)** 1 - 7 (remember to include the page numbers of additional sheets)
**Set out on pages** 1 - 7
**Respective** The charity's trustees are responsible for the preparation of the accounts. The **responsibilities of** charity’s trustees consider that an audit is not required for this year under section **trustees and examiner** 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination
charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 43 of the 1993 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
- to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Basis of independent examiner’s statement**
## **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
- have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 12 November 2022
**Signed: Name:**[Philip James ] **Address:** Brook House
1 Shelford Road, Whittlesford, Cambridge
CB22 4PG
1
**April 2009**
**IER**
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Rotary Club of Cambridge Trust Fund**||**1018844**|||
|**Receipts andpayments accounts**||||**CC16a**|
|Period start date
**For the period**
**from**
01-Jul-21|**To**|Period end date
30-Jun-22|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,637**
**4,686**
**-**
**-**
**11,323**
**-**
**11,323.00**||**Restricted funds**
**to the nearest £**
**12,360**
**1,979**
**1,103**
**7,873**
**23,315**
**-**
**23,315**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**18,997**
**6,665**
**1,103**
**7,873**
**34,638**
**-**
**34,638**||**Last year**
**to the nearest £**|
|
Donations Received|**6,637**||||||||**24,135**|
|Giftaid Tax Recovered|**4,686**||||||||**3,155**|
|Street Collection|**-**||||||||**-**|
|Fund RaisingEvents|**-**||||||||**7,430**|
|**_Sub total_**|**11,323**||||||||**34,720**|
|**A2 Asset and investment sales,**
**etc.**
**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
||||||||||**34,720**|
|||||||||||
|Donations made|**11,302**||**22,605**||**-**||**33,907**||**27,233**|
|costs|**55**||**-**||**-**||**55**||**23**|
|**_Sub total_ **|**11,357**||**22,605**||**-**||**33,962**||**27,256**|
|**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||||||||||**27,256**|
|||||||||||
||**- 34**||||||||**7,464**|
||**-**||||||||**-**|
||**6,932**||||||||**4,368**|
||**6,898**||||||||**11,832**|
CCXX R1 accounts (SS)
29/12/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
none
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
none
NatWest Bank - current account
NatWest Bank Deposit Account
**Details**
none
**Details**
none
**Details**
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**6,898**
**5,610**
**-**
**-**
**-**
**-**
**6,898**
**5,610**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Graeme Sutherland Minto|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
||||Date of approval|
|||Graeme Sutherland Minto|12-Nov-22|
CCXX R2 accounts (SS)
29/12/2022
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
Charity Name
Rotary Club of Cambridge Trust Fund
**On accounts for the year ended**
30 June 2022 **Charity no** 1018844 **(if any)** 1 - 7 (remember to include the page numbers of additional sheets)
**Set out on pages** 1 - 7
**Respective** The charity's trustees are responsible for the preparation of the accounts. The **responsibilities of** charity’s trustees consider that an audit is not required for this year under section **trustees and examiner** 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination
charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 43 of the 1993 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
- to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Basis of independent examiner’s statement**
## **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
- have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 12 November 2022
**Signed: Name:**[Philip James ] **Address:** Brook House
1 Shelford Road, Whittlesford, Cambridge
CB22 4PG
1
**April 2009**
**IER**