## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||1|July|2020||30|June|2021| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** Rotary Club of Cambridge Trust Fund **Other names charity is known by Registered charity number (if any)** 1018844 **Charity's principal address** 18 Latham Road Cambridge **Postcode CB2 7EQ** ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Graeme Minto|chairman||RotaryClub of Cambridge| ||Clare Waterhouse|||RotaryClub of Cambridge| ||AnthonyNix|||RotaryClub of Cambridge| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods The Trustees are appointed from amongst the members of the Rotary Club of - (eg. appointed by, elected by) Cambridge each year at the Annual General Meeting of the Club. ## **Additional governance issues (Optional information)** The Trust Fund only makes grants to registered charities or recognised You **may choose** to include charitable organisations for purposes in the UK and abroad. additional information, where relevant, about: Payments are approved by Club Council and submitted to the Trustees. - policies and procedures adopted for the induction and training of trustees; Recipients for unrestricted funds are selected by the Club Council and Club Service Committees and may include causes supported by Rotary District 1080, (RIBI) Rotary International in Great Britain & Ireland or (RI) Rotary International. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The governing document - the Trust Deed of 12[th ] October 1972 sets out the aims as “for the relief of the poor and needy or to or for such other charitable purpose institution society or object as the Rotary Club of Cambridge shall in duly constituted meeting from time to time direct.” March **2012** **TAR** 2 The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust Fund’s aims and objectives and in planning future activities and setting the grant making policy for the year. **Summary of the main** The Trust Fund carried out these objects by making grants to charitable bodies **activities undertaken for the** to assist them in the furtherance of their charitable aims. **public benefit in relation to these objects (include within** The trustees consider that the grants made in the year are for public benefit both in the UK and Internationally for: **this section the statutory declaration that trustees have** The relief of poverty and needy; **had regard to the guidance** The saving of lives especially disaster relief; **issued by the Charity** The advancement of education; religion; health; citizenship; community **Commission on public** development; conflict resolution and reconciliation. **benefit)** The encouragement of the understanding of Environmental Matters including Climate Change. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main** The receipts this year were £ 34,720 (2020 £27,981) including Gift aid tax **achievements of the charity** repayments of £3,155 (2020 £3,739) **during the year** After making donations totalling £27,233 (2020 £28,615) the balance on the fund stands at £11,832 (2020 £4,369) The main beneficiaries have been The Rotary Foundation Cambridge Aid Centre 33 ShelterBox Aquabox Kids Out Money Advice Centre Cambridge Churches Homeless Project BBC Children in Need Food Bank Project of Rotary Club of Helderberg in South Africa The Trust fund has received a donation from ARM Ltd of £2,000 to support the Club’s Schools Environment Competition Annual Awards. This is held as reserved funds until it is fully disbursed over several years. The first Award of £200 was made during the year. ## **Section E Financial review** The Trust Fund holds a cash reserve of £3,000 to meet contingencies **Brief statement of the** such as disaster appeals, and a cash reserve of £1,800 as the balance of **charity’s policy on reserves** the donation from ARM Ltd. It does not hold any other reserves, except where funds have not been fully expended in the year and are carried forward and available in the next period, or are held pending payment to a specific cause at a later date, or for which further donations are expected. **Details of any funds materially in deficit** **Further financial review details (Optional information)** March **2012** **TAR** 4 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Funds are raised from regular donations from Rotarians and from specific fund raising activities in support of selected recipients. Fund Raising events included: A Virtual Childrens’ Carol Concert - entirely on the Internet. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ~~Se~~ **Section G Declaration** ~~a~~ ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Graeme Sutherland Minto ~~ee~~ **Position (eg Secretary, Chair,** Chair of Trustees **etc)** ~~ee~~ **Date** 14 October 2021 ~~PO~~ March **2012** **TAR** 5 ## **Charity Name** ~~a~~ **Rotary Club of Cambridge Trust Fund 1018844** ~~ee~~ **Receipts and payments accounts CC16a For the period To from** 1st July 2020 30th June 2021 **Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts** Donations received **15,190 8,945 - 24,135 8,108** Giftaid tax recovered **1,057 2,098 - 3,155 3,739** Street Collection **1,831** Fundraising events **7,430 - 7,430 14,303** _**Sub total** (Gross income for AR)_ **16,247 18,473 - 34,720 27,981** ~~——————~~ **A2 Asset and investment sales, (see table). none - - - -** _**Sub total**_ **-** _**Total receipts**_ **16,247 18,473 - 34,720 27,981** ~~——————~~ **A3 Payments** Donations made **12,648 14585 - 27,233 28,614** Costs **23 -[ - ] 23 24** _**Sub total**_ **12,671 14,585 - 27,256 28,638** ~~SSSS Ses~~ **A4 Asset and investment purchases, (see table) none - - - - - - - -** _**Sub total**_ **-** _**Total payments**_ **12,671 14,585 - 27,256 28,638** ~~——=————~~ _**Net of receipts/(payments)**_ **3,576 3,888 - 7,464 - 657 A5 Transfers between funds - - - - - A6 Cash funds last year end 3,356 1,012 - 4,368 5,026** _**Cash funds this year end**_ **6,932 4,900 - 11,832 4,369** ~~===>>>~~ 6 CCXX R1 accounts (SS) 08/12/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||||| |---|---|---|---|---|---|---|---|---|---|---| |||||**Unrestricted**||**Restricted funds**|**Restricted funds**|**Restricted funds**|**Endowment**|| |**Categories**||**Details**||**funds**|||||**funds**|| |||||**to nearest £**||**to nearest £**|||**to nearest £**|| |**B1 Cash funds**||NatWest Bank- current account||**6,932**||**4,900**|||**-**|**-**| |||NatWest Bank- deposit account||**-**||**-**|||**-**|**-**| |||||**-**||**-**|||**-**|**-**| |||**_Total cash funds_**|**_Total cash funds_**|**6,932**||**4,900**|||**-**|**-**| |||(agree balances with receipts and payments account(s))||#REF!||#REF!|||#REF!|| |||||**Unrestricted**||**Restricted funds**|**Restricted funds**|**Restricted funds**|**Endowment**|| |||||**funds**|||||**funds**|| |||**Details**||**to nearest £**||**to nearest £**|||**to nearest £**|| |**B2 Other monetary assets**|**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
none
**Details**
~~COOd~~||||||||**-**
**Current value**
**(optional)**|| |**B3 Investment assets**|**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**Details**
none
~~Cd~~||||||||**-**
**Current value**
**(optional)**|| |**B4 Assets retained for the charity’s**||none||||**-**|||**-**|**-**| |**own use**||||||**-**|||**-**|**-**| |||||||**-**|||**-**|**-**| |||||**Fund to which**||**Amount due**|||**When due**|| |||**Details**||**liability relates**||**(optional)**|||**(optional)**|| |**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|none
Print Name
Signature
~~Co~~|||||**-**
Print Name|||Date of approval|| |||||Graeme Sutherland Minto|||||14-Oct-21|| |||7||||||||| CCXX R1 accounts (SS) 08/12/2021 1 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Rotary Club of Cambridge Trust Fund **On accounts for the year** 30 June 2021 **Charity no** 1018844 **ended (if any)** ~~TT~~ **Set out on pages** 1 - 7 ) ~~Pe~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2021 - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 14 October 2021 **Signed: Name:** Philip James ~~Ce~~ **Relevant professional qualification(s) or body (if any): Address:** Brook House 1 Shelford Road, Whittlesford, Cambridge CB22 4PG 1 **October 2018** **IER**