Trustees’ Annual Report for the period
From 01/10/2024 Period start date To Period end date30/09/2025
Charity name: ELMSTEAD COMMUNITY CENTRE
Charity registration number: 1018831
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | TO PROVIDE FACILITIES FOR LOCAL GROUPS AND ORGANISATIONS TO CONDUCT THEIR DAY TO DAY ACTIVITIES |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
MANY ORGANISATIONS HIRE OUR PREMISES FOR OLD AND YOUNG ALIKE TO FURTHER THEIR WELLBEING AND SOCIAL AWARENESS. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | THE TRUSTEES ARE SATISIFIED THAT THE ACTIVITIES MEET THE CHARITY COMMISSION PUBLIC BENEFIT TEST. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | TO ALLOW MANY LOCAL GROUPS OR ORGANISATIONS TO HIRE A ROOM OR HALL AT REDUCED PRICES TO FURTHER THEIR WELLBEING AND SOCIAL AWARENESS. THE TRUSTEES ARE SATISFIED THAT THE ACTIVITIES MEET THE CHARITY COMMISSION PUBLIC BENEFIT TEST. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £172154 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reason for holding such large reserves is for the fixtures and fittings for our soon to be built new community centre. |
| Amount of reserves held | Para 1.22 | £150000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CONSTITUTION 1975 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | UNINCORPORATED ASSOCIATION |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | APPOINTED ANNUALLY AT AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | ELMSTEAD COMMUNITY CENTRE |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1018831 |
| Charity’s principal address | COMMUNITY CENTRE SCHOOL ROAD ELMSTEAD CO7 7ET |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| SID WRIGHT | CHAIRMAN | |||
| RON FAIRWEATHER |
TREASURER | |||
| DAWN STAMMERS |
||||
| LINDA SCOTT | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signedon behalf of the charity’s trustees
Signature(s) RAFairweather
Full name(s) Ronald Alfred Fairweather
Position (eg Secretary, Chair, etc) Treasurer
Date
16[th] December 2025
ELMSTEAD COMMUNITY CENTRE
Registered Charity No.1018831
Income & Expenditure Account for the Year Ended 30th September 2025
| INCOME From Trading Activities Regular Lettings Private Lettings Other Income Fundraising Interest from Assets TOTAL INCOME EXPENDITURE Cleaning Repairs & Mntce Energy Water Rates Insurance RCCE IE and TDC licence Office Supplies TOTAL EXPENDITURE NET SURPLUS Balance Brought Forward Balance Carried Forward |
2023/24 Unrestricted Restricted Funds Funds £ £ £ £ 17,403.00 17,403.00 16,583.00 4,923.50 4,923.50 5,303.00 - 682.00 682.00 723.50 4,235.13 4,235.13 1,603.05 27,243.63 - 27,243.63 24,212.55 2,145.24 - 2,145.24 - 2,387.60 - 406.41 - 406.41 - 687.88 - 3,094.99 - 3,094.99 - 2,259.73 - 546.56 - 546.56 - 437.66 - 239.33 - 239.33 - 139.72 - 285.54 - 285.54 - 335.96 - 229.40 - 229.40 - 223.40 - 114.24 - 114.24 - 38.28 - 7,061.71 - - 7,061.71 - 6,510.23 - 20,181.92 - 20,181.92 17,702.32 151,972.12 151,972.12 134,269.80 172,154.04 - 172,154.04 151,972.12 Total 2024/25 |
|---|---|
ELMSTEAD COMMUNITY CENTRE
Registered Charity No.1018831
Statement of Assets & Liabilities at 30th September 2025
| 2025 2024 |
|
|---|---|
| MONETARY ASSETS Bank Balances Current Account Deposit Account NCC Account Redwood Bank Hinckley & Rugby BS Total Debtors Unpaid letting Invoices Accrued Interest Creditors Independent Examination |
£ £ 1,130.49 1,948.90 5,000.00 14,000.00 23.57 23.24 85,000.00 85,000.00 81,000.00 51,000.00 172,154.06 151,972.14 359.00 96.00 3,259.50 1,073.31 135.00 129.00 |
NON MONETARY ASSETS
Tables & chairs Kitchen Equipment Fire Extinguishers PA System Cleaning Equipment AV Equipment Air purification units
Independent Examiner's Report to the Trustees of Elmstead Community Centre (Registered Charity No. 1018831)
I report to the trustees on my examination of the accounts of Elmstead Community Centre (the Trust) for the year ended 30[th] September 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 14[th] November 2025
ELMSTEAD COMMUNITY CENTRE Registered Charity Number 1018831
Independent examination of accounts for the year ended 30 September 2025
Charity Commission requirement
Total income is over £25,000 so there is a requirement to submit TAR and accounts to the Charity Commission.
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Confirmation of Directions 1 and 2 e Accounts can be prepared on a receipts and payments basis. There is no requirement for audit.
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e The independent examiner has no connection with the trustees or involvement in day to day administration of the charity.
Scope of work undertaken
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e Cash book totals (excel spreadsheet) agreed to receipts and payments totals on the face of the accounts.
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e Bank statement balances agreed to balances carried forward on the face of the accounts.
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e Sample of requests for payment trailed through the cash book. e Sample of hall hirers trailed from Village Hall Invoices into the cash book. e Reimbursements of expenses agreed to online transfers. e Comparison with prior year figures and significant variances explored for unusual items
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e Debtors and creditors at year end have been verified against supplementary records
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e Accounts follow the CC16 template e TAR not reviewed at the time of examination
Notes
The audit trails for both income and expenditure are excellent and easy to follow. The date of payment is written on invoices and filed in date order. On-line banking system with dual approval for payments is used. No cheques drawn this year.
There is an invoice trail spreadsheet for each month to manage the issue and collection of hall hire fees. There is also a spreadsheet that summarises the lettings cheques and cash received and when banked which agrees to the paying in slips. About three quarters of hire fee receipts are by direct transfer. There are 13 lettings paying in slips during the year: 100315 to 100327
There were 3 expenses reimbursements during the year in April, June and Sep 2025, with source documents attached to each of the 3 claims, checked and authorised for payment. The amounts are outlined on a spreadsheet headed Petty Cash payments 01/10/24 to 30/09/25: the spreadsheet shows the cash book column that each expenditure item is allocated to (columns O,.N, and X).
; er
Energy water and rates have’increased significantly this year by 37%, 24% and 71% respectively. Repairs and maintenance, cleaning and insurance have decreased so overall costs are up by only 8%. Lettings income overall is slightly higher than last year with regular lettings increasing and private lettings decreasing slightly. Interest on savings accounts has increased significantly. The charity did not receive any grants this year. There are no employees, the cleaner is contracted and paid on invoice.
At the year-end the charity has 5 bank accounts, 3 with Barclays, a savings account with Redwood Bank and with Hinckley and Rugby BS. Accrued interest has been estimated on the 2 x savings accounts. The £172,154 that the charity is holding at the year-end is sensibly spread across 3 financial institutions providing protection under the Financial Services Compensation Scheme. It is likely that a 4"" institution will be needed shortly for the growing funds.
The detailed accounts showed non-monetary assets of £14,827. The charity does not own/ insure the building: insurance cover is sufficient to replace contents owned by the charity in the case of a total loss.
The charity has a very healthy level of reserves, being over 24 years of running costs, which are being accumulated for the build of the new community centre.
Jan Stobart 14" November 2025