The Rotary Club of Bromley Service and Charity Trust Fund Report and Financial Statements Year ended 30 June 2025 Registered Charity number 1018830
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The Rotary Club of Bromley - Service and Charity Trust Fund Report and Financial Statements - contents Year Ended 30 June 2025
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1-2 Trustees Report
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3 Independent Examiner's Report
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4 Statement of Financial Activities
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5 Balance Sheet
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6-9 Notes to the Financial Statements
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The Rotary Club of Bromley - Service and Charity Trust Fund Trustees Report Year ended 30 June 2025
The Trustees present their Report and Financial Statements of the charity for the year ended 30 June 2025.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity number: 1018830
Principal address: 334 Main Road, Westerham, TN16 2HL
Trustees:
Charles Harmer
Iain Cowie Victor Hope
Independent Examiner: John Cardnell
Bankers:
NatWest, 143 High Street, Bromley, BR1 1YZ
STRUCTURE, GOVERNANCE AND MANAGEMENT
The trust is an unincorporated trust, established under a trust deed dated 17 November 1992. The trustees who have served during the year and subsequently are set out above. Ex-officio trustees are the President and Treasurer of the Club plus the former Treasurer. Incoming trustees are made aware of the governing document,
administrative procedures and the nature of the trust generally, and are given a copy of the Charity Commission's booklet on the duties and responsibilities of trustees. ° Risk management is dealt with by keeping under review the risks to which the trust may be exposed, and taking steps to mitigate those risks.
OBJECTIVES AND ACTIVITIES
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The trustees confirm that they have given careful consideration to the Charity Commission's general guidance on public benefit when reviewing objectives and planning activities. * The objects of the trust are the relief of the poor and needy or to or for such other charitable purposes as the Rotary Club of Bromley shall from time to time direct.
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The Rotary Club of Bromley - Service and Charity Trust Fund Trustees Report (continued) Year ended 30 June 2025
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FINANCIAL REVIEW
The reserves policy of the trustees is to maintain the general funds at a level sufficient to cover initial costs of fund raising activities, plus a working balance in hand.
It is the intention to maintain reserves at a minimum of £10,000, which is considered adequate. As can be seen from the Statement of Financial Activities, total gross Income for the year increased to £28,885 and Outgoings were £24,985, less than the previous year, adding £3,900 to our general funds. The sale of our garage brought in a further £7,873 and, in addition Ravensbourne Rotary Club merged with us in July 2024, bringing in a further £6,235. Our reserves now stand at £34,817
STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS
The trustees are responsible for preparing the annual report and financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed, and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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ON BEHALF OF THE TRUSTEES
:
Iain Cowie SY! Ga. yi Ps (Crresrg Dated: ef/ q /va
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The Rotary Club of Bromley -
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Service and Charity Trust Fund Independent Examiner's Report to the Trustees Year ended 30 June 2025
I report on the accounts of the Charity for the year ended 30 June 2025, which are attached.
Respective responsibilities of Trustees and Examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently I do not express an audit opinion on the view given in the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 130 of the Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
fflerringers LLP Chartered Accountants
Lygon House
50 London Road Bromley BRI 3RA
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Dae: 38 //0/2¥
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The Rotary Club of Bromley - Service and Charity Trust Fund Statement of Financial Activities Year ended 30 June 2025
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|Restricted|Unrestricted|Total|Total|;|
|Notes|Funds|Funds|2024-25|2023-24|
|iE|£|£|£|.|
|INCOME|
|Investment income|bank|interest|387|387)|409|
|Charitable|activities:|fundraising &|donations|2|6,078|20,268|26,346|22,622|
|gift aid|tax|2,152|2,152|2,123|
|Profit on sale|of garage|7,873|7,873|
|Total|6,078|30,680|36,758|25,154|
|EXPENDITURE|
|Costs|relating|to|fundraising|activities|3|0|2,017|2,017|729|
|Charitable|expenditure:|donations|4|4,010|13,045|17,055|21,700|
|other payments|5|1,500|4,413|5,913|4,646|
|Total|5,510|19,475|24,985|27,075|
|NET|EXPENDITURE|568|11,205|11,773|
|NET MOVEMENT IN FUNDS|568|11,205|11,773|-1,921|
|RECONCILIATION|OF FUNDS|
|Total|funds brought forward|10,751|10,751|12,672|
|Property Fund|released on sale|of garage|6,058|6,058|
|Additional|Funds from Ravensbourne|Rotary Club|6,235|6,235|
|TOTAL FUNDS CARRIED FORWARD|568|34,249|34,817|10,751|
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The Rotary Club of Bromley -
Service and Charity Trust Fund
Balance Sheet 30 June 2025
| Notes | 2024-25 | 2024-25 | 2023-24 | 2023-24 | ||||
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| £ | £ | |||||||
| FIXEDASSETS | ‘ | |||||||
| Leasehold garage/store at cost | 6,058 | |||||||
| Electric Float | 11,374 | |||||||
| Less Depreciation | 1,137 | |||||||
| 10,237 | ||||||||
| INVESTMENTS | ||||||||
| Cashondeposit | 8,673 | 8,285 | ||||||
| 18,910 | 14,343 | |||||||
| CURRENT ASSETS | ||||||||
| Cash atBank | 15,475 | 2,466 | ||||||
| Debtors | 6 | 2,202 | ||||||
| Prepayment | 930 | |||||||
| 18,607 | 2,466 | |||||||
| CURRENT LIABILITIES | ||||||||
| Creditors -amounts due withinoneyear | year | 2,700 | 0 | |||||
| Net Current Assets | 15,907 | 2,466 | ||||||
| TOTALNETASSETS | £ | 34,817 | E | 16,809 | ||||
| UNRESTRICTED FUND | ||||||||
| GeneralFunds | 16,242 | 10,751 | ||||||
| TransferfromRavensbourne | 6,235 | |||||||
| Surplus forPeriod | 11,772 | |||||||
| PropertyFund | 6,058 | |||||||
| RESTRICTED FUNDS | 7 | 568 | 0 | |||||
| £ | 34,817 | £ | 16,809 | |||||
| Approved on akre>[ah CharlesHarmer \Sols Ly |
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| lainCowie | f | x | : | ) ) Trustees |
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| ) | ||||||||
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| VictorHope | ) | |||||||
| *) | ||||||||
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The Rotary Club of Bromley - Service and Charity Trust Fund Notes to the Financial Statements
Year ended 30 June 2025
1 ACCOUNTING POLICIES
Basis of preparing financial statements
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable on the UK and Republic of Ireland (FRS102) (effective 1 January 2015)’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
Incoming resources: all income is included in the SOFA when the charity becomes entitled to it and the amount can be quantified with reasonable accuracy.
Investment Income
Investment income is recognised when received.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure and can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category.
Tangible fixed assets
The leasehold property was sold during the year. A Milk Float was purchased for use on the Christmas Charity Collection. It is depreciated on a straight-line basis over ten years
Taxation
The charity is exempt from tax on its charitable activities.
Fund and reserves
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. °
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The Rotary Club of Bromley ° Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2025
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| Restricted | Unrestricted | Total | Total | ||||
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| Funds | Funds | 2024-25 | 2023-24 | ||||
| £ | £ | £ | £ | ||||
| 2 | CHARITABLE ACTIVITIES -FUNDRAISING | ||||||
| Christmas Collections | |||||||
| Public donations | 12,078 | 12,078 | 14,286 | ||||
| Peter Lane donation | 50 | 50 | |||||
| FredCareydonation | 100 | 100 | 100 | ||||
| TomHennigandonation | 250 | 250 | 250 | ||||
| DonationsonStChristophers Walk | 2,440 | 2,440 | |||||
| Donations re Parkinsons | 300 | 300 | |||||
| Collection at Christmas Carol Service | 100 | 100 | |||||
| AdrianLawrence donation (50% to Footsteps) | 500 | 500 | 1,000 | ||||
| District Grantsreceived (re: Footsteps) | 770 | 770 | 1,160 | ||||
| Donations received re Ukraine | 1,100 | ||||||
| Donations re Ravenschat | 4,050 | ||||||
| Sponsorship re SleighRun | 3,000 | 3,000 | |||||
| BigginHillAirportsponsorship ofYouthAwards | 3,500 | 3,500 | |||||
| Donation from Riviera Travel | 690 | 690 | |||||
| Foundation donationswith Subs | 360 | 360 | 140 | ||||
| Foundation donations fromHandover | 425 | 425 | |||||
| End Polio - miscellaneous donations | 1,283 | 1,283 | 854 | ||||
| End Polio - Crocus sales |
682 | ||||||
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| 3. | FUNDRAISINGACTIVITIES COSTS | ||||||
| Christmas collection(Expenses) | 2,017 | 2,017 | 690 | ||||
| Foundation - Crocus Bulbs | ; | cr | EIA | 39 |
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The Rotary Club of Bromley ~ Service and Charity Trust Fund .
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Notes to the Financial Statements Year ended 30 June 2024 i
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|Restricted|Unrestricted|Total|Total|
|Funds|Funds|2024-25|||2023-24|
|E|£|£|£|
|4|CHARITABLE|EXPENDITURE|- DONATIONS|
|St Christopher's|2,440|1,500|3,940|550|
|Sponsorship|of Ravens Chat/|Sportin Memories|2,500|2,500|5,000|
|Footsteps|International|1,270|1,046|2,316|1,910|
|Shelterboxes|1,770|1,770|590|
|Michael|Project|1,000|1,000|1,000|
|Living On|700|700|
|Biggin Hill Community Care|650|650|550|
|RNLI|600|600|700|
|Scouts|600|600|550|
|Cleaner & Greener Bromley|600|600|550|
|Bromley Homeless|600|600|550|
|Chartwell|Cancer|Trust|600|600|
|Parkinsons|300|300|
|Mayor|of Bromley's|charity|250|250|250|
|BYMT|200|200|150|
|Social Cinema|200|200|
|Bromley &|Sheppard's|Colleges|100|100|100|
|Talking Newspaper Association|99|99|
|British Legion|30|30|
|Life|Education Trust|0|1,500|
|Ukraine|0|1,100|
|JusB|0|1,000|
|SVP|0|700|
|Langley Park RC|(Sleigh)|0|700|
|Bromley MIND|/ Dementia|0|600|
|MND|||0|550|
|Brighter Beginnings|0|550|
|Maypole|0|550|
|Foal Farm|0|550|
|Brighter Beginnings|0|500|
|Turkey & Syria Earthquake|°|0|500|
|Freedom from|Torture|0|250|
|ODAS|.|0|100|
|Womens Aid / Xmas Bags|i|100|
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The Rotary Club of Bromley Service and Charity Trust Fund ‘ Notes to the Financial Statements ~ Year ended 30 June 2025
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| Restricted | Unrestricted | Total | Total | Total | |||||
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| Funds | Funds | 2024-25 | 2023-24 | ||||||
| £ | i, | £ | £ | ||||||
| 5 | CHARITABLE EXPENDITURE | ||||||||
| -OTHER PAYMENTS | , | ||||||||
| RotaryFoundation (Annual+ PolioFunds) | Funds) | 1,500 | 1,500 | 2,000 | . | ||||
| YouthAwards (Expenses) | 2830 | 2,830 | 1,883 | ||||||
| Kids Out | 295 | 295 | 501 | ||||||
| Schools'DayBookTokens | 75 | ||||||||
| Schools'DayMeals | 187 | ||||||||
| Travel Grant | 100 | 100 | 0 | ||||||
| FloatExpenses | 51 | 51 | |||||||
| DepreciationonFloat | 1137 | 1137 | |||||||
| £ | 1,500 | 4,413 | 5,913 | 4,646 | |||||
| 6 | DEBTORS | 2024-25 | 2023-24 | ||||||
| GiftAid | 2,152 | - | |||||||
| Others | 50 | : | |||||||
| 2,202 | - | ||||||||
| 7 | RESTRICTEDFUNDS | Balance | Incoming | Resources | Inter-funds | _—_Balance | |||
| 1July2024 | resources | expended | transfers | 30June 2025 | June 2025 | ||||
| District Grants | 770 | 770 | |||||||
| Footsteps | 500 | 500 | |||||||
| Parkinsons | 300 | 300 | |||||||
| RotaryFoundation (Annual +Polio) | 2,068 | 1,500 | 568 | ||||||
| Saint Christophers | 2,440 | 2,440 | |||||||
| E | 6,078 | 5,510 | 568 |
Restricted funds are those which are to be used for the purposes requested by donors, or fund raising activities for a specific purpose.
8 TRUSTEES' REMUNERATION AND BENEFITS.
There were no trustees’ remuneration, benefits or expenses paid for the year ended 30 June 2025 nor for the year ended 30 June 2024.
9 COMMITMENTS
None
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10 RELATED PARTY DISCLOSURES
There were no related party transaction for the year ended 30 June 2025
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