2024-12-31-accounts - Bramshill Scout District

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Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name BRAMSHILL SCOUT DISTRICT Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address 30 Hazel Co ice Hook Postcode 27 Names of the charity trustees who manage the Gharity (Those wllbe pubwjeit in Ihe annualrgrtoflh* ¢h4nty8ndlhe Charity Rogsterrfrnpth'nglora Chantywth • cb8rityreMJlJfD¢ Trustee Name Offlce (If any) Datss acted if not for whole year PAUL CLUE FIONA MOSELEY ANDREW SNOWBALL MATHEW NESSING MICHAEL DAWSON LEE COLINS RAY BUNCE IAN FRANKS CHAIR TREASURER 10 12 13 14 15 Names and addresses of advisers (optional infornation but encouraged as best practice) ffhese lI0ePubhshetr} annualreportof Gtsaritr) Type of advisor Independent Examiner Name Victona Burns Address 8 Vaughan Close Hartley Wintney RG27 8GB Section B Structure, governance and management Descrrption of the charity's trusts 1 LT700001 (27 February 2024)

Type of governing document The District's goveming documents are those of The Scout Association. They consist of a Royal Charter, whlch in tum gives authority to the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. {e.g. trust deed. constitution) How the charity is constituted The District is a trust estsblished under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose to include addits'onal information, where relevant, about. The District is managed by the District Trustee Board, the members of which are the 'Charity Trustees, of the Scout District which is an educational chanty. As charity trustees they are responsible for complying with legislation applicable to charsties. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for. a) the induction and training of trustees- b) trustee. consideration of major iisks and the systems and procedures to manage them The Trustee Board consists of the Chair. Treasurer and 6 Trustees {including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity 15 well-managed, risks are assessed and mib'gated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people 8kill.* fnr lrfp 2 LT700001 (27 February 2024)

Section B Structure, governance and management {continued) The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mrtigate against them. The main areas of concem that have been identified are: Damage to the building. property and equipment. The District would request the use of buildings, propety and equipment from neÈghbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mrtigate against pennanent loss. Injury to leaders, helpers, supporters and members. The District through the capFtation fees contributes to the Scout Associab'ons national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The DistrÈct is primarily reliant upon income from subscriptions and fundraising. The Distrtct does hold a reserve to ensure the Continuity of activities should there be a major reduction in income. The Board Could raise the value of subscriptÈons to increase the income to the Distrtct on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the Distrtct . If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of a section. In the worst case scenario the comDlete dosure of the District. 3 L700001 (27 February 2024}

Reduction or loss of members. The District provides actiVFties for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then trtere would have to be a contractFon. consolidation or dosure of a section. In the worst case scenario the complete closure of the District. Risk and Internal co101 The District has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insur8nGe policies to ensure that insurable risks are Govered. Section C Objectives and activities Summary of the objects of the charity set out in its governing document Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity. we are honest. trustNorthy and loyal. Respect- We have self-respect and respect for other5. Care - We support others and take care of the world in which we live. Belief - We explore our fatths, beliefs and attitudes. C¢>-operation - We make a positive difference., we c¢ operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults. work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoofs leam by doing - share in spiritual reflectron - tske responstbility and make choices - undertake new and challenging activities Summary of the main activities in relats'on to these objects In this period. We have met 3 times and have reviewed policies including payment systems. Had a very successful membership fee payment system this year with all paying on time. We have development a new Risk Management template and rolled this out to Groups. We have also encouraged and sponsered several District Events plus provtded funds for the Recruitrnent team to go and ty to secure more adult volunteers. Additional details of the objectives and activrties (optional infomation but encouraged as best practÉce) 4 LT700001 (27 February 2024)

You may choose to in¢lude further statements. where relevant, abouL" Our Vounteers have put in an incredible effort to the to get e Scout programme has delievered.This year the extra burden of the introduction of the new national Scolrt IT system has been managed albelt rt w¥th a level of frustration. . policy on grantrnaking", . contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Cornmission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year Bramshill District has run several Distrt¢t Events in 2024. The District has also helped the Groups run events by the provision of sensible cash flow supporL We have also helped to position the 3rd Bramshill to apply to Hart for a grant to exend their HQ which was unsuccessful but the scheme has been extended and we have been asked to reapply. Just had confirmation that the 3rd willl receive £50k grant but need to meet the various conditions of the UK Prisperity Fund. Section E Financial Review Brief statement of the charity's policy on reserves Reserves Pollcy The Group's policy on reserves is to hold 3uffscie resources to continue the Charitable activities of the group should income and fundraising activities fau short.Currently this is £8k of overall funds Quantify and explain any designations Details of any funds materially in deficit (circumstan$ plus step5 to eltminate) Further financial review details (optional infomiation} You may choosè to in¢!ude additional 5 L1700001 (27 February 2024)

infomiation, where relevant, about". . the charity's principal sources of funds (including any fundraising)- Investment Policy The Districts Income and Expenditure 15 very small and as a consequence does not have sufficient funds to invest in longer-temi investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of it5 funds. All funds are held in cash using only mainstream banks or building societies or The Scout Associaknon's Short Temi Investment seICe. • how expenditure has supported the key objectives of the Charity., The District Trustee Board regularly monitors the levels of bank balances and the interest rdtes received to ensure the group obtsins maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Trustee Board considers the cash flow requirements. investment policy and objectives., Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signattfire{s} Full name(s) Paul Cluett Position (eg Secretary, Chair) Chair Date 6 LT700001 (27 Febary 2024)

Brarnshillscout Districtyear End Accounts as at 31st Decembei 2024 2024 2023 Income Bank Interest Events- Explorers & District Fundraising Membership Fees Uniform 188.58 74.72 18.550.00 1246.35 36.644.80 37468.5 Incomesubtotsl Expense Activity Equipment Admin Badges Bank Fees Capitation paid to County Chayity Donation Events- Explorers & District HawLey Lake Events Licenses Online Scout Manager Dashboard Refreshments 5896523 39827.92 300 1.058.92 45 34.045.00 1.375.22 19.075.95 1285.00 223.66 33592 2043.18 320 203.88 1548 1.181.00 62.83 Unifurm Expense gjbtotal Account b31ances BramshillCommunityAccoufit Bramshill Business PremiumAc Total BankAccount Balance 15.9 58893.88 3T127.06 9,524S2 12.725.13 22249.65 11641.75 12493.05 24,134.80 Summary Account balance broughtforward *** Total income Totalexpendilure Net income 24.178.30 56.96523 58393.88 -128.65 22249.65 22033S4 39827.92 37727.06 2100.86 24134.8 *** Account balance carried forward Other MonetaryA55ets Explorer5Accounts District Scoutshop Current Account DistTiCt Badge Shop Current Account Totalother MonetsryAssets 1150828 1555.35 6453.51 1555.35

13063.63 8008.86 Other A&sets DistrictSc(wJtShop Stock **** 653124 653124 Liabilfties The above Receipts & PaymentsAccount and Statement ofAssets & Liabilities were approved bythe Trustee5 and signed on their behaltr. Name: signaturw. Dote: Name: VL Signature:

Note= Difference in Closing 23 and Opening24 balances of £4&50 is interest paid in December23 but not included in the 2023 accounts

Note: District Scoutshop and Badgeshop accounts are 5ti1L unavailable

Independent esaminer's stat¢DMIt In ¢J)nnechon wRh my examination, no matter has come to my attentw)n l. Which Ei*5 me reasonablecause to believe thatin anyrnaterial respect rhe requirements to: Keep accountingrecords in accordance Nth section 41 ofthe 1993Act and prepare accounts which acco¥(I with the accounting records and coMplyth the accosjnting requiremetts ofthe act have not been met or 2.To bvhich. in my Dpinion. attention should be drawn ift orderto enable a proper understanding of the accounts to be reached. I do note that the unavailabilityof the Districtscoutshop AccounL District Bajjge Shop CurrentAccount and the DistTiCtScout Shop Stock is now outdated by more th8n l year. I believe this matter to now have a potential material effect on the accounts. I highly recommend theseaccounts are updated and reconciled befo the year ended 31_122025 to resolve the matterwhich could result in a failed examination nextyear. Independent Examiner: WictOTI? Burns Date. I110612025

Note= Difference in Closing 23 and Opening24 balances of £4&50 is interest paid in December23 but not included in the 2023 accounts

Note: District Scoutshop and Badgeshop accounts are 5ti1L unavailable