## **BRAMSHILL SCOUT DISTRICT AGM – Minutes** **Date - 14[th] June 2023 7.30 pm Location - 3[rd] Bramshill Scout Hut** ## **Attendees :** Ranil Jayawardena – President Bramshill Scouts Paul Hedges CDC Hampshire, Pete Day DC, Paul Cluett District Chair, Ray Bunce GSL 3rd, Colin Dippie ADC Scouts, Sam, Mclaughlin F&H Explorers, Jane Louise Dippie GSL 8TH, Julie Phillips-Stafford ADC Beavers, Paul Ruddick ADC Cubs, Sean Nixon Network, James White, Sue & Richard Whistler 1[st] ,Pat Killen District Advisor, Ian Franks GSL 9[TH] , Paul Leader Explorers HW / Netwrk, Nicola Mullins Chair 3[rd] , Vlasta Vokurkova District Traesurer, Danielle Cowley GSL 8[th] , Mike Dawson DESC. Paul Cluett opened the meeting with HSSE briefing. ## **Apologies:** Marion Dequidt - Chaplin Paul Mant Mike Hill Sue Hedges Gemma Candy Introduced Ranil and Paul Hedges as special guests Last year’s minutes dated 15[th] June 2022 approval. P: Ian Franks S: Colin Dippie ## **Approved.** Treasurer’s Report: Accounts have been audited and were successfully approved. Money in bank £11,680 Savings £12,460 Vlasta spoke about some of the larger payments and receipts. P: Ray Bunce S: Mike Dawson ## **2022 Accounts approved and duly signed.** ## **Section reports** As per the document sent out prior to the AGM. Paul thanked all the leaders for the varied programmes that have been run over the past year. Ranil asked if the Scouts needed funds from local council funded planning monies. ## **PC to draw up a plan and list from the GSL’s to pass to Ranil.** ## **Election of Chair:** Paul Cluett P: Pete Day S : Ranil ## **Paul Cluett duly elected.** ## **Election of Secretary:** Vacancy – Steve C to cover until available. It’s not a sexy role!!! ## **Election of Treasurer:** Vlasta Vokurkova P: Colin Dippie S: Ray Bunce ## **Vlasta Vokurkova Duly elected.** We are now becoming a board of trustees. ## **Ex-officios:** Pete Day Mike Dawson Paul Leader ## **Elected trustees:** Sandra Tidy Andy Snowball Nicola Mullins Rebecca Burke P: Ranil S: Paul Ruddick ## **All 4 above duly elected. Trustees to sign Trustee declaration forms at September District Board meeting.** ## **DC nominations:** To equal number of Trustees Sue Hedges 7th Matt Nesling 6[th] Ray Bunce 3rd Ian Franks 9[th] P: Colin Dippie S: Mike Dawson **All 4 above duly approved.** ## **Vote to adopt the new Constitution - B.O.T. as detailed in POR April 2023. 5.4.** P: Ian Franks S: Ray Bunce ## **Bramshill Scout District duly adopted new constitution as detailed in POR 5.4 with immediate effect and dated June 2023.** ## **DC Presentations** Pete presented 2 Long service awards Vlasta – 5 year’s service Ian Franks – 30 year’s service Congratulations to both. Pete thanked everyone for their hard work and growing the movement over the past few years. New Squirrel’s Group is coming to Bramshill in September – watch this space. New Compass is being worked on, more news to come. ## **Paul Hedges CDC Hampshire – County rep.** Paul spoke about the new BOT regulations and how good this is. Paul thanked the District team for surviving the past few years and the amazing growth that has been achieved. On behalf of the young people, Paul thanked all the leaders. ## **A.O.B** Mike Dawson spoke about the Jamboree and the fundraising that the District has helped with by running a race night. Ray has been helping the Yateley Explorers who have 5 going on international trips. Jamboree is 6 weeks and also 4 years away, so start talking to the new scouts who will be of age in 4 years for the next Jamboree. In September we hope that the 5 jamboree members will come and talk to the scouts to talk about their adventures. Mike asked for more info from the Groups for information to be uploaded to the new website. www.bramshillscoutdistrict.org.uk Colin wants to run a drugs awareness programme in January to the older sections and their parents. ## **PC closed the meeting** Date of next AGM – June 2024 and first board of Trustees date to be set for September 2023. DJ 1S51• ## **Independent Examiner's Report to the Trustees of the** ## Bramshill ..................................................................................SCOUT ~~GROUP~~ /DISTRIC ~~T/COUNTY/AREA SCOUT COUNC~~ IL ## 2022 I report on the accounts of the Group/District/County/Area for the year ended ............................................................. which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages……... This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 130 of the Charities Act ;and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply_ Anette Geertsen Name: ....................................................................................................... Finance Business Partner Qualification: ............................................................................................. Address: .................................................................................................... 2 Pinehurst Rd, Farnborough GU14 7BF ................................................................................................................... 24/05/2023 Date: ......................................................................................................... **LT900006**