## **Trustees’ Annual Report for the period**
**From 21 August 2021 To 20 August 2022**
## **Charity name: Trull Saplings Preschool**
## **Charity registration number: 1018745**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|The objective of the Charity is to advance
the education of children below compulsory
school age.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|• Providing a safe and satisfying group play,
in which parents have a right to take part;
• Encouraging other charitable activities
through which parents may help the children;
• Furthering the aims of the Pre-school
Learning Alliance
The charity aims to provide a safe, secure
and stimulating environment, offering a
range of fun and educating activities within a
happy atmosphere.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with section 17(5) of the Charities
Act 2011 to have due regard to the benefit
guidance published by the Charity
Commission.|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year the preschool advanced its
objectives in the following ways:
• As part of our planned curriculum a wide
range of toys and equipment have been
available to enable the children to learn
through play
• Invested in staff training.
• We have continued to maintain strong links
with Trull Primary school,
• We have had a visit from Ofsted and are
very pleased to report that, thanks to the
continued dedication and hard work of the
staff, we have retained our ‘Good’ rating.
• As part of our ongoing to response to the
Covid-19 pandemic, whilst stringent cleaning
measures remain in place and we continue
with other changes to our systems and
procedures, the “one setting” rule has been
relaxed for the start of the 2021/22 academic
year. This will allow the pre-school to
operate at more normal levels again and we
are excited to have started the year with a
record number of students.
The Board of Trustees would like to thank all
of the staff for their commitment and
contribution made throughout this
challenging 12 month period and give a
special mention to two individuals who left
the pre-school this year.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The year ending 20 August 2021 was a
challenging year for the preschool due to the
COVID-19 pandemic, and the fact that we
continued to operate at a reduced capacity.
This year, funding totalling £56,988 (2021 -
£54,397) was received from Somerset
County Council in respect of the preschool
services provided to the community. Fees
from parents, other fundraising activities and
a small amount of interest contributed
additional income of £42,768 (2018 -
£16,932),
Total income to for the year was £99,756
(2021 - £77,401).
The fundraising restrictions brought about by
the Covid-19 pandemic were reduced for this
reporting year, which resulted in an
increased total of £1549 (2021 a £701).
The largest expense in the year was the
wages of the preschool staff, the quality of
whom is critical to the realisation of the
charity's objectives. The total cost to the
charity was £83,012 (2021 - £65,749) which
represents over 83% of the charity's total
expenditure in the year (2021 – 78%)
amounting to £99,579 (2021 - £83,698).
As a result of the above the pre-school has
returned a surplus of £177 (2021 – £6,297
deficit) in the year which has increased the
reserves held by the charity to £26,466
(2021-£26,289).|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Trull Saplings Preschool holds reserves in
order to cover the cost of 6 months rent and
rates plus enough to cover the redundancy
costs of the current staff, should the
preschool need to stop trading for any
reason. Money is also held to pay for any
large unforeseen repairs/replacement of
equipment i.e for damages caused by a
leaking storage shed roof.|
|Amount of reserves held|Para 1.22|£26,466|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Inflationary stress currently being placed on
households making childcare a less viable
option, leading to reduced uptake and
therefore, preschool revenue. This is also
felt directly by the preschool by the fact that
staff wage costs have risen to 83% of
expenditure, 5% higher than the previous
year, yet the funding received by the council|
remains unchanged, with further wage rises in the next reporting period, as well as rent rises and higher general expenses, it’s clear to see that it will become extremely difficult for the preschool to remain profitable unless funding is increased.
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trull Saplings Preschool is governed by its
constitution dated 5 October 1981 and as
amended on 13 October 2011 and 27 June
2018.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charitable association.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Board of Trustees must consist of
Chairperson, Treasurer and Secretary
together with not less than 2 and not more
than 9 other elected members, with up to a
further 3 co-opted members. Co-opted
members can be brought in at any point
during the academic year to ensure
continuity of governance.
Not less than 60% of the Trustees shall be
Family Members (i.e. individuals who are a
parent or guardian of a child attending any
group run by the Preschool.
Members of the Preschool can put
themselves forward for election to the
Committee at the Annual General Meeting.
Committee members are elected for a period
of one year and must retire at the next.
Annual General Meeting but can stand for
re-election unless they have already served
on the Committee in any capacity for ten
consecutive years.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
Other
## **Reference and Administrative details**
|Charity name|Trull Saplings Preschool|
|---|---|
|Other name the charity uses||
|Registered charitynumber|**1018745**|
|Charity’s principal address|Trull Church Community Centre Church Road
Trull
Taunton
TA3 7JZ|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
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15
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17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||James Durnell|Chair|||
||Kim Gapper|Secretary|||
||George McCartney|Treasurer|||
||Rhys Davies||||
||Kristen Davies||||
||Barbara||||
||Comfort Smithson||||
||Anna Temblett||||
||Lisa Curtis||||
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **Trull Saplings Preschool Accounts for the year ended 20 August 2022**
|**INCOME**
Fees
Funding
Fundraising
Trips
Milk
Other
Grants
Deposit Account Interest
**TOTAL INCOME**
**EXPENDITURE**
Salaries
Payroll Costs
Admin
Staff Training
Rent & Utilities
Insurance
Equipment & Consumables
Refreshments
Present & Parties
Subscriptions
Trips
Milk
Fundraising
Grants
Other
**TOTAL EXPENDITURE**
**SURPLUS**
Surplus brought forward at 21/08/19
Add surplus for the year|**2021/22**
**£**
40,769
56,988
1,549
-
-
446
-
4
**99,756**
83,012
603
211
754
10,806
516
2,340
-
101
314
-
-
263
-
659
**99,579**
**177**
26,289
177
**26,466**|**2020/21**
**£**
16,230
54,397
701
-
-
-
6,072
1|
|---|---|---|
|||**77,401**|
|||65,749
887
955
1,019
10,214
667
3,282
-
91
610
-
-
25
-
199|
|||**83,698**|
||||
|||**(6,297)**|
||||
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF TRULL SAPLINGS PRESCHOOL**
I report to the trustees on my examination of the accounts of Trull Saplings Preschool (the Charity) for the year ended 20[th] August 2022.
## **Responsibilities and basis of report**
As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 20[th] June 2023
Alexandra Shore FCA CTA DChA A C Mole Chartered Accountants Stafford House Blackbrook Park Avenue Taunton Somerset TA1 2PX
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