## **Elvington Under Fives Playgroup**
**(Charity number: 1018548)**
**Trustees annual report & financial statements for the year ended**
**31st March 2021**
Charity accounts independent examination servces
## **Elvington Under Fives Playgroup**
**(Charity number: 1018548)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
**From:** 1st April 2020 **To:** 31st March 2021 **Charity's full name** Elvington Under 5's **Registered Company number Registered Charity number** 1018548
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
To provide a safe, stimulating environment in which children under 5 can play, learn and develop
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Pre-school for children aged two - five in dedicated premises with indoor and ourdoor space available during term time. Toddlers group - Parent or carer and child sessions in Elvington Village Hall with appropriate activities and equiptment, aimed at those with children up to school age in the local area.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
**Summary of the main achievements of the charity, identifying the difference the charity’s work has** 2020-21 financial year saw unprecedented challenges following the coronavirus pandemic and several enforced lockdowns and restrictions throughout the year. Although formats of fundraising changed this year due to these restrictions, the charity was able to hold some events which have raised over £1,577.90 collectively. Toddlers was unable to run during this financial year therefore contributed no income however the preschool continued to be available whenever possible for the community, whilst adhering to the strict guidance of local and national government. We have continued to improved the facebook page through more regular updates and marketing is also done through the local newsletter and village website.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
Elvington under 5's is in a positive financial position at the end of March 2021, with funds totally 25,095.29. This is an improvement of £11,243.57 on the previous year. A new committee was appointed at the AGM, which was held slightly later in February 2021, with a new chairman and secretary appointed. Committee meetings and the charitable work of the committee continued, although in a different format to previous years. Income from fees and NEG Funding was down by £5,180 and fundraising was down by £2,480 before donations of £132 but the playgroup was supported by a government grant and furlough wage funding due to the coronavirus impacts, which supported this reduction in income. Overall, running costs were down by £1.999.
## **Statement explaining the policy for holding reserves stating why they are held**
Reserves held to cover redundancy costs should the number of children attending preschool fall low enough to enforce closure. Reserves also support short periods of time when there are less children at the school than meet running costs such as September term. Numbers build again after October half term.
## **Amount of reserves held**
£25,095.29
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
N/A
## **Explanation of any uncertainties about the charity continuing as a going concern**
N/A
2
## **Structure, governance and management**
**Description of the charity's trusts**
> **Type of governing document** Constitution
> **How the charity is constituted** Trust
> **Trustee selection methods including** Appointed at the AGM
## **Additional governance issues**
The incumbant treasurer has been advised and trained by the previous post holder
|**Reference and administration details**|**Reference and administration details**||
|---|---|---|
|**Charity's full name**|Elvington under 5's||
|**Other names the charity is known by**|||
|**Charity’s principal address**|Dauby Lane||
||Elvington||
||York||
|||**Postcode** YO41 4HP|
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|
|---|---|---|
|Charlotte Freeman
Secretary
Sally Corps
To 10th February 21
Maddison Richardson
Chair
Helen Stanier
Treasurer
Sarah Ferguson
Secretary
To 10th February 21
Hannah Papworth
Chair
To 10th February 21|||
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature** _D Helen Stanier_ **Full Name** Daphne Helen Stanier **Position** Treasurer **Date** 05/10/2021
3
**Independent examiner’s report to the trustees of Elvington Under Fives Playgroup**
I report on the accounts of: **Elvington Under Fives Playgroup (the Charity)** for the year ended: **31 March 2021** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jeff Todd 01/12/2021 **Jeff Todd FCA Date:** Outsource independent examination services The Hiscox Building Peasholme Green York YO1 7PR
4
## **Elvington Under Fives Playgroup**
(Charity number: 1018548)
|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|**Receipts &payments accounts for theyear ended:**
**31st March 2021**|
|---|---|---|---|
|**Payments**
Salaries & wage costs
Staff training & other costs
Utilities, telephone & internet
Refreshments & consumables
Insurance
Rent
Accountancy & payroll fees
Play materials & equipment
Postage and stationery
Publicity & advertising
Cleaning, repairs & maintenance
Fundraising costs
**Transfers between funds**
**Balance brought forward**
**Balance carried forward**
**Net of receipts/(payments)**
**Total payments**
**Total receipts**
**Receipts**
Fees
NEG funding
Donations & fundraising
Bank interest
Other grants|**Unrestricted**
**funds**
**£**
6,290
30,359
14,859
1,760
4
**53,272**
36,046
29
1,302
1,601
120
708
-
398
794
197
821
12
**42,028**
**11,244**
**-**
**13,852**
**25,096**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2021**
**2020**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
6,290
12,069
30,359
29,760
14,859
-
1,760
4,108
4
18
**53,272**
**45,955**
36,046
36,357
29
286
1,302
1,635
1,601
1,583
120
1,475
708
786
-
363
398
264
794
760
197
149
821
165
12
204
**42,028**
**44,027**
**11,244**
**1,928**
**-**
**-**
**13,852**
**11,924**
**25,096**
**13,852**|
5
## **Elvington Under Fives Playgroup**
(Charity number: 1018548)
|**Statement of assets and liabilities at:**||**31st March 2021**|**31st March 2021**|**31st March 2021**|
|---|---|---|---|---|
|Current bank account
Savings account
**Liabilities**
Independent examination fee
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
18,277
6,819
**25,096**
**Unrestricted**
**funds**
**£**
300
**300**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2021**
**Total**
**funds**
**£**
18,277
6,819
**25,096**
**2021**
**Total**
**funds**
**£**
300
**300**|**2020**
**Total**
**funds**
**£**
7,037
6,815|
|||||**13,852**|
|||||**2020**
**Total**
**funds**
**£**
280|
|||||**280**|
6
## **Elvington Under Fives Playgroup**
(Charity number: 1018548)
**Notes to the accounts for the year ended:**
**31st March 2021**
## **1. Basis of accounts**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
||**Approval of accounts for theyear ended:**|**31st March 2021**|
|---|---|---|
||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved at a
meeting of the trustees held on:
D Helen Stanier
D Helen Stanier|**Date**
**Date**
**Position (e.g. Chair etc)**
30 November 2021
Treasurer
30 November 2021|
7