## **Trustees’ Annual Report for the period**
**From** 1 April 2023 **To** 31 December 2023
**Charity name:** First Blofield and Brundall Sea Scout Group
**Charity registration number:** 1018467
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
Scouting exists to actively engage and
support young people in their personal
development, empowering them to make
a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these
values:
**Integrity**- We act with integrity; we are
honest, trustworthy and loyal.
**Respect**- We have self-respect and
respect for others.
**Care**- We support others and take care
of the world in which we live.
**Belief**- We explore our faiths, beliefs
and attitudes.
**Co-operation**- We make a positive
difference; we cooperate with others and
make friends.
**The Scout Method**
Scouting takes place when young
people, in partnership with adults, work
together based on the values of
Scouting:
●
Enjoy what they are doing and
have fun
●
Take part in activities indoors and
outdoors
●
Learn by doing
●
Share in spiritual reflection
●
Take responsibility and make
choices
●
Undertake new and challenging
activities
●
Make and live by their Promise.|
||||
|---|---|---|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We are a Sea Scout Group and
Recognised by the Royal Navy.
Beavers and Cubs are given taster
sessions on the water. Scouts and
Explorers spend the summer months at
our Water Base each week. They carry
on through the School holidays to
maximise their opportunities and make
the most of the longer evenings and
warmer weather.
All our sections have the opportunity to
attend a camp and take part in
community and nature projects.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity
Commission's public benefit criteria
under both the advancement of
education and the advancement of
citizenship or community development
headings.
The trustees have also received formal
training to enable them to carry out their
duties as required by the Scout
Association Policy, Organisation and
Rules (PORs).|
|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|||
||SORP reference||
|Policy on grant making|Para 1.38|Grants are available to families suffering
financial hardship to ensure Scouting is
available to all.
This year we helped families to keep
their youngsters in Scouting who were
furloughed or made redundant by
waiving their subs.|
|Policy on social investment
including program related
investment|Para 1.38|The Group takes a risk averse approach
to investment and any surplus funds are
retained in an interest bearing account.|
|Contribution made by
volunteers|Para 1.38|The Group is entirely dependent on
volunteers to run with no renumerated
posts. All of the Trustee Board and
section leaders are volunteers.
Volunteers are essential to the
continuation of the Group and to enable
the young people to learn skills for life|
|||and experience the opportunities and
skills Scouting has to offer.
We have been lucky to have a team
dedicated to fund raising this year and
they have raised additional funds for the
Group.|
|---|---|---|
|Other||The Group supports adult volunteer and
leaders training, including financially,
which enables the Group to promote
scouting programs and provide a wider
range of activities to the sections.
The financial support is 50% of the
course or qualification & out of pocket
expense, where County and/or District
meet the other 50%.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Financial support has been made
available to families that have needed it
and it has been a privilege to be able to
ensure that Scouting is accessible to all.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|
Achievements against
objectives set|
Para 1.41|
We are a Sea Scout Group and proud to
be one of 105 Groups recognised by the
Royal Navy.
All sections are given the opportunity to
spend time on the water, including the
Beavers who are given taster sessions
on the water with their parents and Cubs
who incorporate water activities into their
summer program.
Scouts and Explorers spend the summer
months at our Water Base each week.
They carry on through the school
holidays to maximise their opportunities
and make the most of the longer
evenings and warmer weather.|
||||||
|---|---|---|---|---|
||||All our sections have the opportunity to||
||||attend a camp and take part in||
||||community and environmental projects.||
||Performance of fundraising|Para 1.41|Due to a dedicated team of volunteers, a||
||activities against objectives||number of events and evenings have||
||set||been put on and have proved to be||
||||successful in raising funds for the Group.||
||Investment performance|Para 1.41|N/A||
||against objectives||||
||Other||N/A||
||||||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|This year has shown an increase in
income, with incomings exceeding
outgoings despite being a shortened
year due to the adjustment to the
Group’s reporting period.
This stage payments being made for a
trip to Kandersteg International Scout
Centre in 2025 and no payment of
capitation to Scout HQ as it didn’t fall into
this shortened accounting period.
The Group continues to be financially
well placed with more than sufficient
reserves going forward (minimum
requirement of £4,500).
Looking forward to 2024 and 2025 there
are some upcoming costs that the Group
will need to meet. These include:
●
creating a drainage system at the
Ward Room side of the HQ
building to prevent any further
flooding of the property,
●
replacement of the safety boat
outboard engine, and
●
the replacement of the HQ heating
system (due to its age and
specification the annual servicing
of it is difficult to procure and also
costly).
There is also the international trip to
Kandersteg in the summer of 2025 being
planned by the Scout & Explorer
sections.
Participants, with the assistance of
leaders and the Board of Trustees, will
be responsible for funding this
expedition.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group's policy on reserves is to hold
sufficient resources to continue the
charitable activities of the group should
income and fundraising activities fall
short.
The Group Executive Committee
considers that the group should hold a
sum equivalent to 3 months running
costs, circa £4,500.|
|||The Group holds sufficient funds in
reserve to meet £4,500.00|
|---|---|---|
|Amount of reserves held|Para 1.22|£10,000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Group is primarily reliant upon
income from subscriptions and
fundraising.
The Group holds a reserve to ensure the
continuity of activities should there be a
major reduction in income.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group takes a risk averse approach
to investment and any surplus funds are
retained in an interest bearing account.|
|A description of the principal
risks facing the charity|Para 1.46|The Group Trustee Board has identified
the major risks to which they believe the
Group is exposed, these have been
reviewed and systems have been
established to mitigate against them.
The main areas of concern that have
been identified are:
**Damage to the building, property and**
**equipment.**
The Group has sufficient buildings and
contents insurance in place to mitigate
against permanent loss.
**Injury to leaders, helpers, supporters**
**and members.**
The Group, through the capitation fees,
contributes to the Scout Associations
national accident insurance policy. A
further insurance policy is held to insure
helpers who are not uniformed. Risk
Assessments are undertaken before all
activities.
**Reduced income from fund raising**.
The Committee could raise the value of
subscriptions to increase the income to|
||||||
|---|---|---|---|---|
||||the group on an ongoing basis, either||
||||temporarily or permanently. A reserve||
||||fund is also maintained, equivalent to||
||||three months running costs.||
||||**Reduction or loss of leaders.**||
||||The group is totally reliant on volunteers||
||||to run and administer the activities of the||
||||group. If there was a reduction in the||
||||number of leaders to an unacceptable||
||||level in a particular section or the group||
||||as a whole then there would have to be a||
||||contraction, consolidation or closure of a||
||||section. In the worst case scenario the||
||||complete closure of the Group.||
||||**Reduction or loss of members**.||
||||The Group provides activities for all||
||||young people aged 6 to 18. If there was||
||||a reduction in membership in a particular||
||||section or the group as whole then there||
||||would have to be a contraction,||
||||consolidation or closure of a section. In||
||||the worst case scenario the complete||
||||closure of the Group.||
||||The group has in place systems of||
||||internal controls that are designed to||
||||provide reasonable assurance against||
||||material mismanagement or loss, these||
||||include 2 signatories for all payments||
||||and insurance policies to ensure that||
||||insurable risks are covered.||
||Other||N/A||
||||||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are
those of The Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The PORs of The Scout
Association.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in
accordance with the PORs of The Scout
Association.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Members of the Trustee Board complete
mandatory training modules as required
by the Scout Association PORs.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group is managed by the Trustee
Board and Leadership Team. All
members of the Trustee Board are
‘Charity Trustees’ of the Scout Group
which is an educational charity. Many of
the section leaders have also opted in to
be charity Trustees.
The Trustee Board are responsible for
complying with legislation applicable to
charities. This includes the registration,
keeping proper accounts and making
returns to the Charity Commission as
appropriate.
The Trustee Board has one ex-officio
member: the Group Scout Leader.
Individual section leaders (if opted to
take on the responsibility) and parent’s
also make up the board. The committee
meets at least every 3 months.
The Trustee Board exists to support the
Group Scout Leader in meeting the|
- responsibilities of the appointment and is responsible for: ● The maintenance of Group property
- ● The raising of funds ● The administration of Group finance
- The insurance of persons, property and equipment and Group public occasions
- ● Assisting in the recruitment of leaders and other adult support
- ● Appointing any sub committees that may be required
- ● Appointing Group Administrators and Advisors other than those who are elected.
Relationship with any related Para 1.51 The Scout Association 306101 parties Other N/A
## **Reference and Administrative details**
|Charity name|First Blofield and Brundall Sea Scout Group|
|---|---|
|
Other name the charity uses|
1st Blofield and Brundall Sea Scout Group
1st Blofield and Brundall Sea Scouts
1stB&B|
|Registered charity number|1018467|
|Charity’s principal address|℅The Treasurer
77 Norwich Road
Salhouse
Norwich
NR13 6QQ|
## **Names of the charity trustees who manage the charity**
|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|
|---|---|---|---|---|
||**Trustee name**|**Office**
**(if any)**|**Dates**
**acted if not**
**for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**|
|1|Alison Myers|Chair|||
|2|Catherine Cracknell|Secretary|||
|3|Vicki Welin|Treasurer|||
|5|James Page||||
|6|Ann Kelly||||
|7|John Kelly||||
|---|---|---|---|---|
|8|Kyle
Hampshire-Smith||||
|9|Simon Welin||||
Corporate trustees – names of the directors at the date the report was approved N/A
Name of trustees holding title to property belonging to the charity N/A
Funds held as custodian trustees on behalf of others N/A
Names and addresses of advisers (Optional information) N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details N/A Other optional information N/A
## **Declarations**
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s):
Full name(s):
Position:
Date:
||**2023**|**2022-2023**|
|---|---|---|
|**Income**|||
|Bank Interest|194.48|47.82|
|Donaton|1,404.73|5,654.73|
|Events|1,674.39|2,526.99|
|Events - Beavers|60.00|455.00|
|Events - Cubs|1,904.34|1,240.00|
|Events - Explorers|1,110.00|250.00|
|Events - Scouts|2,691.00|3,955.00|
|Fundraising|1,261.06|309.04|
|Gif Aid|6,690.79|0.00|
|Grant|2,500.00|684.13|
|MembershipFees|8,039.88|10,002.76|
|Rent|2,505.85|1,980.05|
|RYA - Royal YachtngAssociat|3,008.00|0.00|
||||
|**Expense**|||
|ActvityEquipment|5,675.32|3,213.52|
|Admin|201.96|315.53|
|Badges|405.42|595.80|
|Bank Fees|427.96|502.64|
|CampingEquipment|883.79|265.75|
|Events|3,709.54|1,258.06|
|Events - Beavers|70.00|571.00|
|Events - Cubs|1,708.97|1,956.34|
|Events - Explorers|1,381.57|282.00|
|Events - Scouts|2,466.60|4,424.66|
|Fuel|533.50|181.38|
|Insurance|1,734.00|2,793.66|
|Meetngs - Beavers|171.37|141.98|
|Meetngs - Cubs|184.35|79.12|
|Meetngs - Explorers|64.99|67.68|
|Meetngs - Scouts|288.04|248.15|
|MembershipCosts|0.00|4,222.00|
|RYA - Royal YachtngAssociat|607.23|661.96|
|Training|1,037.74|783.23|
|Utlites|758.29|1,112.09|
|Venue Maintenance|3,851.73|10,156.24|
||||
|**Account balances**|||
|Group|10,630.27|5,503.42|
|Beavers|3,508.24|1,740.18|
|Dreadnaught ESU|629.86|632.66|
|Cubs|0.00|2,305.91|
|Scouts|4,001.60|3,933.18|
|Savings 1|0.00|1,002.81|
|Savings 2|24,056.48|20,942.24|
|Expense Account|116.10|0.00|
||||
|**Summary**|||
|Account balance brought forward|36,060.40|42,787.67|
|Total income|33,044.52|27,105.52|
|Total expenditure|26,162.37|33,832.79|
|Net income|6,882.15|-6,727.27|
|Account balance carried forward|42,942.55|36,060.40|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trustees
-1ST @LOFI eLP ANO 8KuhJOALL Se-(4 Sc OQTS
Charity no
(if any)
On accounts for the year
ended
PEL 2DQ{
Set out on pages
(remember to In¢lude the Dage numbers of adcJrtiDnal sheets,,
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended
Responsibilities and
basis of report
As the charitys trustees, you are sponsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
(°the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charrty Commission
under seGtion 145(5)(b) of the Act.
Independent rrhe charity's gross income exceeded £250,000 and l am qualified to
examiner's ststement undertake the examination by being a qualrfied member of [insert name of
applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confim that no material matters have
come to my attention in connection with the examination (other than that
disclosed below") which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records,. or
the accounts did not comply wtth the applicable requirements
conceming the fonn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Yrue and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
. Please delete the words in the brackets rfthey do not apply.
Slgned:
Date:
Name:
Vl IOOLcTOfJ
Relevant professional
qualification{s) or body
FLLA
IER
Oct 2018
(if any):
Address:
NAP
L)N GLOFI Cp
KJoroF(J L
JeILl)
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concem
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishe3 to
disclose.
NJori4 INC¥ Tu Qc-Qo(I I
IER
Oct 2018