## **Trustees’ Annual Report for the period**
**From** 1 April 2022 **To** 31 March 2023
**Charity name:** First Blofield and Brundall Sea Scout Group
**Charity registration number:** 1018467
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
Scouting exists to actively engage and
support young people in their personal
development, empowering them to make
a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these
values:
**Integrity**- We act with integrity; we are
honest, trustworthy and loyal.
**Respect**- We have self-respect and
respect for others.
**Care**- We support others and take care
of the world in which we live.
**Belief**- We explore our faiths, beliefs
and attitudes.
**Co-operation**- We make a positive
difference; we cooperate with others and
make friends.
**The Scout Method**
Scouting takes place when young
people, in partnership with adults, work
together based on the values of
Scouting:
●
Enjoy what they are doing and
have fun
●
Take part in activities indoors and
outdoors
●
Learn by doing
●
Share in spiritual reflection
●
Take responsibility and make
choices
●
Undertake new and challenging
activities
●
Make and live by their Promise.|
||||
|---|---|---|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We are a Sea Scout Group and
Recognised by the Royal Navy.
Beavers and Cubs are given taster
sessions on the water. Scouts and
Explorers spend the summer months at
our Water Base each week. They carry
on through the School holidays to
maximise their opportunities and make
the most of the longer evenings and
warmer weather.
All our sections have the opportunity to
attend a camp and take part in
community and nature projects.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|
The Group meets the Charity
Commission's public benefit criteria
under both the advancement of
education and the advancement of
citizenship or community development
headings.
The trustees have also received formal
training to enable them to carry out their
duties as required by the Scout
Association Policy, Organisation and
Rules (PORs).|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
||
SORP reference||
|Policy on grant making|Para 1.38|Grants are available to families suffering
financial hardship to ensure Scouting is
available to all.
This year we helped families to keep
their youngsters in Scouting who were
furloughed or made redundant by
waiving their subs.|
|Policy on social investment
including program related
investment|Para 1.38|The Group takes a risk averse approach
to investment and any surplus funds are
retained in an interest bearing account.|
|Contribution made by
volunteers|Para 1.38|The Group is entirely dependent on
volunteers to run with no remunerated
posts. All the executive committee and
leadership teams are made up of
volunteers.
Volunteers are essential to the
continuation of the Group and to enable|
|||the young people to learn skills for life
and experience the opportunities and
skills Scouting has to offer.|
|---|---|---|
|Other||The Group supports adult volunteer and
leaders training, including financially,
which enables the Group to promote
scouting programs and provide a wider
range of activities to the sections.
The financial support is 50% of the
course or qualification & out of pocket
expense, where County and/or District
meet the other 50%.|
|**Achievements and Performance**|||
||SORP reference||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Group has continued to meet it’s
ambitions for the young people despite
the challenges created by COVID.
Members have continued to learn Skills
for Life and experience and live the
Values of Scouting.
Financial support has been made
available to families that have needed it
and it has been a privilege to be able to
ensure that Scouting is accessible to all.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|We are a Sea Scout Group and proud to
be one of 105 Groups recognised by the
Royal Navy.
All sections are given the opportunity to
spend time on the water, including the
Beavers who are given taster sessions
on the water with their parents and Cubs
who incorporate water activities into their
summer program.
Scouts and Explorers spend the summer
months at our Water Base each week.
They carry on through the School|
|---|---|---|
||||||
|---|---|---|---|---|
||||holidays to maximise their opportunities||
||||and make the most of the longer||
||||evenings and warmer weather.||
||||All our sections have the opportunity to||
||||attend a camp and take part in||
||||community and environmental projects.||
||||Due to inclement weather our main||
||||fundraising event was not as successful||
||Performance of fundraising
activities against objectives
set|Para 1.41|as it has been in previous years.
However the Group did not incur a loss.||
||||N/A||
||Investment performance|Para 1.41|||
||against objectives||||
||||N/A||
||Other||||
||||||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|This year has shown a marked drop in
income which is due to the absence of
COVID grants that the Group was in
receipt of in previous years, as well as a
reduction in donations.
The operating costs of the RYA provision
provided by the Group has also been
included in the accounts for the first time
in 2022-23. This was previously
accounted for separately however this
was not an appropriate solution going
forward. Therefore as of January 2023
these expenses are included in the
Group’s accounts.
Despite this, the Group is still financially
well placed with more than sufficient
reserves going forward (minimum
requirement of £4,500). The balance of
the reflooring of HQ was paid at the
beginning of the financial year and
extensive work was undertaken in the
garage over the Christmas period - made
possible by the hard work of both leaders
and parents giving up their time to
support the Group.
Looking forward to 2023-24 and 2024-25
there are some upcoming costs that the
Group will need to meet. These include:
●
creating a drainage system at the
Ward Room side of the HQ
building to prevent any further
flooding of the property,
●
replacement of the safety boat
outboard engine, and
●
the replacement of the HQ heating
system (due to its age and
specification the annual servicing
of it is difficult to procure and also
costly).
There is also the international trip to
Kandersteg in the summer of 2025 being
planned by the Scout & Explorer
sections. Participants, with the
assistance of leaders and the Board of
Trustees, will be responsible for funding
this expedition.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|
The Group's policy on reserves is to hold
sufficient resources to continue the
charitable activities of the group should|
|||income and fundraising activities fall
short.
The Group Executive Committee
considers that the group should hold a
sum equivalent to 3 months running
costs, circa £4000. This is based on
pre-COVID costs. Taking into account
inflation £4,500 would be a generous
estimate.
The Group holds sufficient funds in
reserve to meet £4,500.00|
|---|---|---|
|Amount of reserves held|Para 1.22|£10,000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Group is primarily reliant upon
income from subscriptions and
fundraising.
The Group holds a reserve to ensure the
continuity of activities should there be a
major reduction in income.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group takes a risk averse approach
to investment and any surplus funds are
retained in an interest bearing account.|
|A description of the principal
risks facing the charity|Para 1.46|The Group Executive Committee has
identified the major risks to which they
believe the Group is exposed, these
have been reviewed and systems have
been established to mitigate against
them.
The main areas of concern that have
been identified are:
**Damage to the building, property and**
**equipment.**
The Group has sufficient buildings and
contents insurance in place to mitigate
against permanent loss.|
**Injury to leaders, helpers, supporters and members.** The Group, through the capitation fees, contributes to the Scout Associations national accident insurance policy. A further insurance policy is held to insure helpers who are not uniformed. Risk Assessments are undertaken before all activities. **Reduced income from fund raising** . The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. A reserve fund is also maintained, equivalent to three months running costs. **Reduction or loss of leaders.** The group is totally reliant on volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Reduction or loss of members** . The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and insurance policies to ensure that insurable risks are covered.
N/A
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are
those of The Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The PORs of The Scout
Association.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts.|
|
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in
accordance with the PORs of The Scout
Association.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Members of the Executive Committee
complete 'Essential Information for
Executive Committee' training within the
first 5 months of joining the committee as
required by the Scout Association PORs.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group is managed by the Group
Executive Committee, the members of
which are the ‘Charity Trustees’ of the
Scout Group which is an educational
charity.
As charity trustees they are responsible
for complying with legislation applicable
to charities. This includes the
registration, keeping proper accounts
and making returns to the Charity
Commission as appropriate.
The Committee consists of 3
independent representatives, Chair,
Treasurer and Secretary together with
the Group Scout Leader, individual
section leaders (if opted to take on the
responsibility) and parent’s
representation. The committee meets
every 2 months.
The Group Executive Committee exists
to support the Group Scout Leader in|
|||meeting the responsibilities of the
appointment and is responsible for:
●
The maintenance of Group
property
●
The raising of funds
●
The administration of Group
finance
●
The insurance of persons,
property and equipment and
Group public occasions
●
Assisting in the recruitment of
leaders and other adult support
●
Appointing any sub committees
that may be required
●
Appointing Group Administrators
and Advisors other than those
who are elected.|
|---|---|---|
|Relationship with any related
parties|Para 1.51|The Scout Association 306101|
|Other||N/A|
## **Reference and Administrative details**
|Charity name|First Blofield and Brundall Sea Scout Group|
|---|---|
|Other name the charity uses|1st Blofield and Brundall Sea Scout Group
1st Blofield and Brundall Sea Scouts
1st B&B|
|Registered charity number|1018467|
|
Charity’s principal address|℅The Treasurer
77 Norwich Road
Salhouse
Norwich
NR13 6QQ|
## **Names of the charity trustees who manage the charity**
|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|
|---|---|---|---|---|
||**Trustee name**|**Office**
**(if any)**|**Dates**
**acted if not**
**for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**|
||Anthony Knights|Interim
Chair|Until
15/11/2022||
|1|Alison Myers|Chair|From
15/11/2022||
|2|Catherine Cracknell|Secretary|From
15/11/22||
|---|---|---|---|---|
|3|Vicki Welin|Treasurer|||
|4|Gordon Carter||||
|5|James Page||||
|6|Ann Kelly||||
|7|John Kelly||||
|8|Kyle
Hampshire-Smith||||
|9|Simon Welin||||
Corporate trustees – names of the directors at the date the report was approved N/A
Name of trustees holding title to property belonging to the charity N/A
Funds held as custodian trustees on behalf of others N/A
Names and addresses of advisers (Optional information) N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details N/A Other optional information N/A
## **Declarations**
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s):
Full name(s): Alison Myers
Position: Chair
Date: 6 November 2023
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**Worksheet**
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name 1[ st ] Blofield and Brundall Sea Scouts
**On accounts for the year** 31[ st ] March 2023 **Charity no** 1018467 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.
**Responsibilities and basis** As the charity's trustees, you are responsible for the preparation of the **of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** S Middleton **Date:** 14[ th ] Sept 2023 **Name:** Steve Middleton FCCA MBA
1
**Oct 2018**
**IER**
## **Relevant professional qualification(s) or body (if any):**
FCCA **any): Address:** Maplin Brundall Road, Blofield, Norwich NR13 4LB
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
No material matters identified.
2
**Oct 2018**
**IER**