## **Trustees’ Annual Report for the period** ## **From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date Charity name: Oldfield Pre-School** ## **Charity registration number: 1018094** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP
reference||| |Summary of the
purposes of the
charity as set out in its
governingdocument
Para 1.17
Our aim is to provide a safe and stimulating, healthy, happy
and caring environment, in which a child can play whilst
developing socially, emotionally, physically and cognitively.||| |Summary of the main
activities in relation to
those purposes for
the public benefit, in
particular, the
activities, projects or
services identified in
the accounts.
Para 1.17
and 1.19
The Pre-School ran sessions for children ages 2.5 - 4 years,
with a maximum of 24 children per session. Morning and
afternoon sessions were 3 hours duration each and whole
day sessions of 7 hours were also available. Sessions over
lunch lasting 0.75 hours were also available for children who
attended in a morning or afternoon. There were 39 different
children who attended one or more sessions per week during
the year.
We regularly visited the local library and took children on
walks around the area and to the local park. We again
supported the local Vicars Cross Fun Day by running a
fundraising activity stall which raised funds the Pre-School.
We provided a placement for 1 Duke of Edinburgh scheme
volunteer.
As the Pre-School is located on the site of Oldfield Primary
School, it enables children to have a smooth and comfortable
transition to a school environment. We offered transition
meetings for all schools that the children moved on to||| |Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity
Commission on public
benefit|Para 1.18|The charity trustees have complied with the Public Benefit
requirement in section 17 of the Charities Act 2011 to have
due regard to guidance published by the Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not give grants.| |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|We are grateful for the support of volunteers, many
parents and relatives assist around raising funds for the
Pre-School.| |Other||| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Summary of Para 1.20 The Pre-School gives the children lots of opportunities to
the main explore their world and local environment through play based
achievements activities. We have endeavored to build children’s self-
of the charity, confidence, self-esteem and self-reliance; and given them an
identifying understanding of how to keep safe and live a healthy life.
the difference Children have had opportunities to learn about multi-cultural
the charity’s celebrations
work has
Most children attend for full days, for those that only attend for
made to the
half days, lunchtime sessions continue to be popular. Having
circumstances
children attending over lunch time is recognised by Oldfield
of its
Primary School as assisting children in their transition to Primary
beneficiaries
school. By increasing the children’s independence at lunchtimes
and any wider
and getting them used to eating with other children, the Pre-
benefits to
School children have found lunch times to be less daunting
society as a
when they move up to Reception class, which has helped them
whole.
to settle into the school day.
Staff have still been acting up to cover the manager role, and
the Pre-School The process to start recruiting a new manager
started in the summer term, with a view to having a new
manager in place in the Autumn term of 2024.
We have been able to support one member of staff to start their
Early Years Initial Teacher Training (EYITT). We received an
Employer Incentive grant to support this.
We received a £574.80 grant from Cheshire West and Chester
Members Budgets Award Scheme for a large loose parts play
set. This has helped develop the available activities in our
extended outdoor area .
With the manager off on long term sick for most of the year,
there was limited fundraising. We did successfully raise the
following:
Bag and Uniform sales £204.25. (The bulk of the costs of
fundraising was purchasing purchasing more uniform for
sale.)
Christmas Cards £29.04
Vicars Cross Fun Day £76
Promoting Easyfundraising as ways parents can fundraise
while online shopping £52.30.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Achievements against
objectives set|Para 1.41|Para 1.41|| |---|---|---|---|---| |Performance of fundraising
activities against objectives
set||Para 1.41||| |Investment performance
against objectives||Para 1.41||| |Other||||| |**Financial Review**||||| |Review of the charity’s
financial position at the
end of the period|Para 1.21||With improved interest rates, and the grant to support the
EYITT, on a receipts and payments basis, Oldfield Pre-School
had net receipts of £7,471 on normal operational activities|| |Statement explaining the
policy for holding
reserves stating why
they are held|Para 1.22||The level of reserves is set as a worst case scenario at the
value required to close down the Pre-School without any
trustees incurring liability for the close down costs.
The level of reserves required is calculated based on the sum
estimated to cover the following.
Statutory redundancy costs for all staff
Annual Independent Examination fees
One month’s operational running cost to allow for
clearing already incurred costs – e.g. utilities / unpaid
suppliers, 4 weeks staff notice.
After the reserves requirement is met, all excess of income
over expenditure monies are put to the contingency fund (1
month’s expenditure) and the other designated funds to cover
futureprojects and expenditure.|| |Amount of reserves held|Para 1.22||Due to increases in salary costs, a proposed new 5-year
lease and therefore increased monthly operating costs, our
unrestricted reserves totaled £142,058 as of 31 August 2024.
Funds allocated as General operating reserves were in the sum
of £59,171. The contingency fund is remaining at £10,000.
The balance of the monies held are split into the following
funds:
The staffing fund £20,000.
For more than the last 10 years, the initial budget for any
financial year has shown net payments, but the year-end
figure has always been for net receipts on normal operational
activity as more families request sessions throughout the year.
Recruiting temporary staff to cover the annual summer peak in
children’s numbers is extremely difficult. This fund ensures we
can retain apermanentpart time member of staff and retain|| |||them when the initial budget for a financial year shows
significant net payments.
The remaining monies have been split between the buildings
fund £40,309 for the future repair and the next replacement of
the building . With the remaining £12,578 used for the further
repairs fund and development of the outside area and our
overall activities.| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially
in deficit|Para 1.24|No funds are materially in deficit.| |Explanation of any
uncertainties about the
charity continuing as a
goingconcern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal Para 1.47 The principle sources of funds are the Early Years
sources of funds (including Foundation Stage (EYFS) funding grants for 3 and 4 year
any fundraising) olds, fees from parents who are not eligible or are
claiming their EYFS grants elsewhere and fundraising.
We are very grateful to all those who supported us with
our fundraising. The ongoing fundraising means that we
do not have to introduce charges children for snacks and
consumables.
We are grateful to those who have supported us
throughout the year in a variety of different ways. We
would like particularly to acknowledge the significant
support from Oldfield Primary School, the United
Reformed Church and the library andlocal shops, and all
our volunteers. But we also must not forget all the
parents, grandparents and carers of the children who are
continually asked to contribute either by donating gifts or
giving up their time.
Our key aim with all our expenditure is to ensure that all
children can participate in our activities and have the best
possible outcomes from their time with us.
No trustees received any remuneration during the year.
Investment policy and Para 1.46
objectives including any
social investment policy
adopted
A description of the Para 1.46 The principal risks facing Oldfield Pre-School are
principal risks facing the A significant reduction in children who wish to attend,,
charity The lack of an extended day (opening only 08:30-
15:30), as the primary school is now extending their
day.
**----- End of picture text -----**
The continued freeze / minimal increases on the amount of Early Years Foundation Stage Funding from the government, whilst statutory minimum wage levels increase significantly. Further changes in the funding formula by CWAC for the Early Years Foundation Stage Funding leading to below inflation increases or a reduction in the amount received per hour. Other ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para
1.25|Early Years Alliance (formerly Pre-School Learning
Alliance) Constitution| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para
1.25|Trust deed – updated 10
thJune 2010| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para
1.25|Elected by the membership (parents of the Pre-School
children)| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Pre-School is run by the members of the committee
(trustees) in conjunction with the manager of the Pre-
School. All trustees are provided with a copy of the
Statutory Framework for Early Years Foundation Stage in
order to understand the legal requirements and standards
that the Pre-School need to achieve.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charityworks|Para 1.51|Oldfield Pre-School is run by the trustees who are usually
parents of current or past Pre-School children, and by the
manager and deputy manager.| |Relationship with any related
parties|Para 1.51|The Pre-School is linked into the Early Years Alliance and
has close links with the Early Years Section of Cheshire
West and Chester Council.| |Other||There are systems and procedures in place to minimise
risk in all aspects of the Pre-School’s day-to-day running,
and to ensure the safety of all concerned. Pre-School risk
assessments are carried out on a daily basis, with follow
up actions being reviewed on a monthly basis or sooner if
deemed necessary eg. Any safeguarding issues are
followed up in line with the statutory requirements. A
yearly risk assessment of all aspects of the Pre-School is
undertaken on an annual basis.| ## **Reference and Administrative details** |Charityname|Oldfield Pre-School| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1018094| |Charity’s principal address|Oldfield Pre-School,
Oldfield Primary School,
Green Lane,
Vicars Cross, Chester, CH3 5LB| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not
Trustee name Office (if any) body) entitled to
for whole year
appoint trustee (if any)
1. [Alex Bullen ] Chair To 23/05/2023
Secretary from 23/05/2023
2. Claire Brewer Trustee
3. Kate Thomson Chair from 23/05/2023
4. Laura Paddock Trustee
5. Hannah Seddon Trustee To 14/05/2024
6. Claire Davies Treasurer To 14/05/2024
7. Rebecca Danby Treasurer From 14/05/2024
8. Tugba Yildirim Trustee From 14/05/2024
**----- End of picture text -----**
## Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |**Funds held as custodian trustees on behalf of others**|| |---|---| |Description of the assets held in this capacity|N/A| |Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects|N/A| |Details of arrangements for safe custody and segregation
of such assets from the charity’s own assets|N/A| ## **Additional information (optional) Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of adviser Name Address
Independent Nina Hughes Hatcher Hughes Limited Cassidy House, Station Road, Chester,
Examiner CH1 3DW
**----- End of picture text -----**
## **Name of chief executive or names of senior staff members (Optional information)** Jeanette Joliffe, Manager September 2011 to June 2023 Emma Foster Acting Manager since 16[th] September 2023 ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kate Thomson Claire Brewer **Position (eg Secretary,** Chair **Chair, etc) Date** **Oldfield Pre-School** **1018094** **Receipts and payments accounts CC16a For the period** 01/09/2023 **To** 31/08/2024 **from** ee ee ee **Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £ A1 Receipts** Donations & Grants inc Gift Aid **382 3,500.00 - 3,882 516** Fundraising **362 - 362 935** Bank Interest 2,190 **2,190 809** Early Years Foundation Stage Grant **81,884 - 81,884 79,846** Parental Fees **33,932 - 33,932 30,403** Additional Activity Fees **-** Inclusion support funding **2,430** Miscellaneous **20** Other Income - NMRU Milk Claims **387 - 387 388 - - - -** _**Sub total** (Gross income for_ **119,136 3,500.00 - 122,636 115,346** _AR)_ =- **A2 Asset and investment sales, (see table). - - - - - - - - - -** _**Sub total**_ **-** ———— _**Total receipts**_ **119,136 3,500.00 -** ~~——~~ **122,636 115,346.22 A3 Payments** Accountants **420 - 420 384** Bank charges **60 60 60** Consumables **2,796 2,796 2,568** Cost of Fundraising events **193 193 452** Travel & Subsistence Expenses & DBS **13 13 55** Extra Curricular Pre-school Activites **91 91 61** Insurance **1,697 1,697 1,417** IT **446 446 1,748** Memberships **389 389 368** Miscellaneous **235 235 9** Payroll Costs **809 809 689** Phone & Postage **438 438 448** Rent and Rates **2,100 2,100 1,800** Repairs and Maintenance **899 - 899 2,070** Toys, furniture and Equipment **1,781 - 1,781 330** Training **729 180.00 - 909 421** Utilities **3,274 - 3,274 3,442** Wages Salaries & National Insurance & Pension **95,295 3,320.00 - 98,615 86,584** New Building Project including playground refurb **-** _**Sub total**_ **[ 111,665 ] 3,500.00 - 115,165 102,906 A4 Asset and investment purchases, (see table)** New Building Final Instalment **-** _**Sub total**_ **[ - ] - - - -** _**Total payments**_ **111,665 3,500.00 - 115,165 102,906** PL— ~~—~~ _**Net of receipts/(payments)**_ **7,471 - - 7,471 12,440 A5 Transfers between funds - - - A6 Cash funds last year end 135,597 - - 135,597 123,157** _**Cash funds this year end**_ == **143,068 - -** ~~=~~ **143,068** >=> **135,597** CCXX R1 accounts (SS) 01/05/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity�s own use**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Virgin Bank
WCCU bank
Fees overpayment in Aug 2024 carried
forward to 2024-25
**Details**
Pre-School Building
Furniture, Fixtures and Fittings
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Caf Bank
Unpresented Cheques
Cash
**Details**
Computers and other equipment
Signature
Independent Examiner fee 2022-2023
Unpaid Invoices for work done during
summer holidays (fire extinguisher checks,
YPO)
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**57,493**
**65,364**
**20,000**
**211**
**143,068**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
unrestricted
**420**
unrestricted
**420**
unrestricted
**170**
Print Name
Kate Thomson
Claire Brewer|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
01/05/2025| CCXX R2 accounts (SS) **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Oldfield Pre-School **members of** **On accounts for the year** 31 August 2024 **Charity no** 1018094 **ended (if any) Set out on pages** Receipts and Payments and Statement of Assets and Liabilities ~~Ps~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 13 May 2025 ~~[My |~~ **Name:** Nina Hughes F.C.C.A **Relevant professional** Fellow of The Association of Chartered Certified Accountants **qualification(s) or body (if any):** **Address:** Hatcher Hughes Limited Cassidy House, Station Road, Chester, CH1 3DW - **Section B Disclosure** ~~Ct~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**