CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From I September 2022 Period start date To 31" August 2023 Charity name: Oldfield Pre-school Period end date Charity registration number: 1018094 Objectives and Activities SORP reference Para 1.17 Summary ofthe purposes of the charity as set out in its governing document Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Our aim is to provide a safe and stimulating, healthy, happy and caring environment, in which a child can play whilst developing socially, emotionally, physically and cognitively. Para 1.17 and 1.19 The Pre-school ran sessions for children ages 2.5- 4 years, with a maximum of 24 children per session. Morning and afternoon sessions were 3 hours duration each and whole day sessions of 7 hours were also available. Sessions over lunch lasting 0.75 hours were also available for children who attended in a morning or afternoon. There were 44 different children who attended one or more sessions per week during the year. We regularly visited the local library and took children on walks around the area and to the local park. We again supported the loc31 Vicars Cross Fun Day by running the raffle which raised funds the Pre-school. We provided a placement for a student studying an NVQ 3 in Health and Social care, 2 students considering careers in education and 2 Duke of Edinburgh scheme volunteers. As the Pre-school is located on the site of Oldfield Primarv School, it enables children to have a smooth and comfortable tran51tion to a school environment. We offered transition meetings for all schools that the children moved on to The charity trustees have complied with the Public Benefit requirement in section 17 of the Charities Art 2011 to have due regard to guidance published by the Commission. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional information loptional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making We do not give grants.
Policy on social investment including program related investment Contribution made by volunteers Para 1.38 Para 1.38 We are grateful for the support of volunteers, many parents and relatives assist around raising funds for the Pre-school. Other Achievements and Performance SORP reference Para 1.20 Summary of the main achievement5 of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. The Pre-school gives the children lots of opportunities to explore their world and local environment through play based activities. We have endeavored to build children's self- confidence, self-esteem and self-reliance,. and given them an understanding of how to keep safe and live a healthy life. Children have had opportunities to learn about multi-cultural celebrations Most children attend for full day5, for those that only attend for half days, lunchtime sessions continue to be popular. Having children attending over lunch time is recognised by Oldfield Primary School as assisting children in their transition to Primary school. By increasing the children's independence at lunchtimes and getting them used to eating with other children, the Pre- School children have found lunch times to be less daunting when they move up to Reception class, which has helped them to settle into the school day. The Pre-school was reassessed by Ofsted and was graded as good. This shows the strength and depth of the staff team as the manager was on long term sick at the time of the Ofsted inspection. Staff have been acting up to cover the manager role, and the Pre-school is taking the opportunity to review the management roles and structure it Wlshes to implement to carry on taking the pre-school forward. An unused area of Oldfield Primary School has been provided as an extension to the Pre-school playground. Works were undertaken over the summer to reconfigure our fences to enable access to this area. The extension of the outdoor area has significantly increased the area available for children to play. The increased space will enable us to zone areas for quiet play and for using the trikes and scooters, and as a result expand the range of different activities that can be undertaken outside. We received a £500 grant from the Chester Bluecoat Charity towards this work. With the manager off on long term sick for most of the year, there was limited fundraising. We did successfully raise the following-
Christmas Activity Fundraiser £195 Raffle and additional fundraising activities at the Vicars Cross Fun Day £365.56 Promoting Amazonsmile and Easyfundraising as ways parents can fundraise while online shopping £117.13 Additional information loptional} You may choose to include further statements where relevant about.. Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charit(s financial position at the end of the period Para 1.21 Due to a significant number of children unexpectedly applying to join us from january 2023, on a receipts and payments basis, Oldfield Pre-school had net receipts of 12,440 on normal operational activities During the Cheshire West and Chester Council funding audit, it was confirmed that the £4 restricted funds remaining from an historic grant for Early Years Inclusion Funding could be moved to unrestricted funds as it would have been used as part of our general additional support for the child for whom we received the grant. Statement explaining the policy for holding reserves stating why theyare held Para 1.22 The level of reserves is set as a worst case scenario at the value required to close down the Pre-school without any trustees incurring liability for the close down costs. The level of reserves required is calculated based on the sum estimated to cover the following. Statutory redundancy cost5 for all staff Annual Independent Examination fees One month's operational running cost to allow for clearing already incurred costs- e.g. utilities l unpaid suppliers, 4 weeks staff notice. After the reserves requirement is met, all excess of income over expenditure monies are put to the contingency fund11 month's expenditure) and the other designated funds to cover future projects and expenditure.
Amount of reserves held Para 1.22 With the resignation of the manager who was our longest serving member of staff the reserves reduced to £43,373. The contingency fund is remaining at ÉIO,000. The balance of the monies held are split into the following funds. The staffing fund £20,000. For more than the last 10 years, the initial budget for any financial year has shown net payments, but the year end figure has always been for net receipts on normal operational attivity as more families request sessions throughout the year. Recruiting temporary staff to cover the annual summer peak in children's numbers is extremely difficult. This fund ensures we can retain a permanent part time member of staff, and retain them when the initial budget for a financial year shows significant net payments. The remaining monies have been split between the buildings fund £43,670 for the future repair and the next replacement of the building . With the remaining £15,322 used for further repairs and development of the outside area and our overall activities. Reasons for holding zero reserves Para 1.22 N/A Details of fund materially in deficit Explanation of anv uncertainties about the charity continuing a5 a going concern Para 1.24 No funds are materially in deficit. Para 1.23 NIA Additional information (optional) You may choose to include further statements where relevant about.. The charity's principal Para 1.47 The principle sources of funds are the Early Years sources of funds (including Foundation Stage IEYFSI funding grants for 3 and 4 year any fundraising) olds, fees from parents who are not eligible or are claiming their EYFS grants elsewhere and fundraising. We are very grateful to all those who supported us with our fundraising. The ongoing fundraising means that we do not have to introduce charges children for snacks and COn5umables. We are grateful to those who have supported us throughout the year in a variety of different ways. We would like particularly to acknowledge the significant support from Oldfield Primary School, the United Reformed Church, local shops, the Centurion pub, and all our volunteers. But we a150 must not forget all the parents, grandparents and carers of the children who are continually asked to contribute either by donating gifts or giving up their time. Our key aim with all our expenditure is to ensure that all children can participate in our activities and have the best
possible outcomes from their time with us. No trustees received any remuneration during the year. Investment policy and objectives including any social investment policy adopted A description of the principal risks facing the charity Para 1.46 Para 1.46 The principal risks facing Oldfield Pre-school are A significant reduction in children who wish to attend, The continued freeze I minimal increases on the amount of Early Years Foundation Stage Funding from the government, whilst statutory minimum wage levels increase significantly. Further changes in the funding formula by CWAC for the Early Years Foundation Stage Funding leading to below inflation increases or a reduction in the amount received per hour. Other Structure. Governance and Management Description of charity's trusts.. Type of governing document Itrust deed, royal charterl Para 1.25 Early Years Alliance (formerly Pre-school Learning Alliance) Constitution How is the charity constituted? le.g unincorporated association, CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trust deed - updated 10 lune 2010 Para 1.25 Elected by the membership Iparents of the Pre-school children) Additional information (optional) You may choose to include further statements where relevant about.. Policies and procedures Para 1.51 The Pre-school is run by the members of the committee adopted for the induction Itrusteesl in conjunction with the manager of the Pre- and training of trustees School. All trustees are provided with a copy of the Statutory Framework for Early Years Foundation Stage in order to understand the legal requirements and standards that the Pre-school need to achieve. Oldfield Pre-school is run by the trustees who are usually parents of current or past Pre-school children, and by the manager and deputy manager. The charity's organisational structure and any wider network with which the charity works Relationship with any related parties Para 1.51 Para 1.51 The Pre-school is linked into the Early Years Alliance and has close link5 Wlth the Early Years Section of Cheshire West and Chester Council.
Other There are systems and procedures in place to minimise risk in all aspects of the Pre-sthool's day-to-day running, and to ensure the safety of all concerned. Pre-school risk assessments are carried out on a daily basis, with follow up actions being reviewed on a monthly basis or sooner if deemed necessary eg. Any safeguarding issues are followed up in line with the statutory requirement5. A yearly risk assessment of all aspects of the Pre-school is undertaken on an annual basis. Reference and Administrative details Charity name Oldfield Pre-school Other name the charity uses NIA Registered charity number 1018094 Charity's principal address Oldfield Pre-school, Oldfield Primary School, Green Lane, Vicars Cross, Chester, CH3 SLB Names of the charity trustees who manage the tharity Name of person lor body) entitled to appoint trustee lif any) Trustee name Office lif any) Date5 acted if not for whole year Alex Bullen Chair To 23105/2023 Secretary from 23105/2023 Trustee Treasurer Chair from 2310512023 Trustee Secretary from 2410512022 Trustee Trustee Trustee Treasurer Claire Brewer David Thomson Kate Thomson Mark Fairhurst Nicola Lasikiewicz Hannah Webb Laura Paddock Hannah Seddon Claire Davies To 2310512023 To 28/0212023 To 23/0512023 To 2310512023 io From 23105/2023 Corporate trustees- names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity NIA Name and objects of the charity on whose behalf the assets are held and how this falls within the cust(Idian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA NIA Additional information loptional} Names and addresses of advisers (Optional information) Type of adviser Name Address Independent Nina Hughes Hatcher Hughes Limited Cassidy House, Station Road, Chester, Examiner CHI 3DW Name of chief executive or names of senior staff members (Optional information) Jeanette Joliffe. Manager September 2011 to June 2023 Emma Foster Arting Manager since 16th September 2023 Exemptions from disclosure Reason for non-distlosure of key personnel details Other optional information Declaratlons The trustee5 declare that they have approved the tru5tee5' reFK>rt above. Signed on behalf of the charity's trustees Signaturelsl Full namels) Kate Thomson Claire Davies Position leg Chair, Treasurer, etc) Chair Treasurer Date Mar 14, 2024 Mar 14, 2024
Oldfield Pre-School
1018094
Receipts and payments accounts CC16a For the period 01/09/2022 To 31/08/2023 from
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations & Grants inc Gift Aid 516 - 516 1,011
Fundraising 935 - 935 2,194
Bank Interest 809 - 809 120
Early Years Foundation Stage Grant 79,846 - 79,846 83,065
Parental Fees 30,403 - 30,403 25,066
Additional Activity Fees - -
Inclusion support funding 2,430 - 2,430 2,016
Miscellaneous 20 - 20
Other Income - NMRU Milk Claims 388 - 388
- -
- -
Sub total (Gross income for
AR) [ 115,346 ] - - 115,346 113,472
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 115,346 - - 115,346 113,471.54
A3 Payments
Accountants 384 - 384 336
Bank charges 60 60 94
Consumables 2,568 2,568 2,648
Cost of Fundraising events 452 452 487
Travel & Subsistence Expenses & DBS 55 55 80
Extra Curricular Pre-school Activites 61 61 35
Insurance 1,417 1,417 1,327
IT 1,748 1,748 606
Memberships 368 368 234
Miscellaneous 9 9 88
Payroll Costs 689 689 806
Phone & Postage 448 448 406
Rent and Rates 1,800 1,800 1,800
Repairs and Maintenance 2,070 - 2,070 644
Toys, furniture and Equipment 330 - 330 1,882
Training 421 - 421 50
Utilities 3,442 - 3,442 2,089
Wages Salaries & National Insurance &
Pension 86,584 - 86,584 81,432
New Building Project including playground
refurb - - 12,040
Sub total [ 102,906 ] - - 102,906 107,085
A4 Asset and investment
purchases, (see table)
New Building Final Instalment - - 43,337
- - - - -
Sub total [ - ] - - - 43,337
Total payments 102,906 - - 102,906 150,422
Net of receipts/(payments) 12,440 - - 12,440 - 36,951
A5 Transfers between funds 4 - 4.00 - -
A6 Cash funds last year end 123,153 4.00 - 123,157 160,107
Cash funds this year end 135,597 - - 135,597 123,157
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CCXX R1 accounts (SS)
29/02/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees i s e B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use f |
Virgin Bank Access & Inclusion Grant Annualised hours expected overtime ncurred April to August Unpaid Invoices for work done during ummer holidays (burglar alarm repair, fire xtinguisher checks) Signature Independent Examiner fee 2022-2023 Details Computers and other equipment Caf Bank Unpresented Cheques Cash Details Total cash funds (agree balances with receipts and payments account(s)) Details Fees overpayment in Aug 2023 carried orward to 2023-24 Details Pre-School Building Furniture, Fixtures and Fittings Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 50,386 85,000 211 135,597 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Fund to which asset belongs Cost (optional) - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - - - - - - - Fund to which liability relates Amount due (optional) restricted 4 unrestricted 1,604 unrestricted 825 unrestricted 400 unrestricted 396 3,228 Print Name |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - Current value (optional) - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
29/02/2024
2
Independent examiner's report on the accounts
Report to the trustees/ Charity Name Oldfield Pre-School members of On accounts for the year 31 August 2023 Charity no 1018094 ended (if any) Set out on pages Receipts and Payments Accounts and Statement of Assets and Liabilities
I report to the trustees on my examination of the accounts of the above 31 August 2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act . under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 18 March 2024 Name: Nina Hughes F.C.C.A Relevant professional Fellow of The Association of Chartered Certified Accountants qualification(s) or body (if any): Address: Hatcher Hughes Limited Cassidy House, Station Road, Chester, CH1 3DW
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of N/A any items that the examiner wishes to disclose .
2
October 2018
IER