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2022-08-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees' Annual Report for the period

From: i[st ] September 2021 (Period start date) to: 31[st ] August 2022 (Period end date)

Charity name: Oldfield Pre-School

Charity registration number: 1018094

Objectives and Activities

bjectives and Activities
SORP
reference
Summary of the purposes Para 1.17 Our aim is to provide a safe and stimulating, healthy,
of the charity as set out in happy and caring environment, in which a child can play
its governing document whilst developing socially, emotionally, physically and
mentally.
Summary of the main Para 1.17 The Pre-School ran sessions for children ages 2.5 - 4
activities in relation to and 1.19 years, with a maximum of 24 children per session.
those purposes for the Morning and afternoon sessions were 3 hours duration
public benefit, in each and whole day sessions of 7 hours were also
particular, the activities, available. Sessions over lunch lasting 0.75 hours were
projects or services also available for children who attended in a morning or
identified in the accounts. afternoon. There were 41 different children who
attended one or more sessions per week during the year.
With the new building, which opened in September
2021, for the first time in over 10 years we did not have a
waiting list, nor did we have to cap the maximum
number of sessions available.
With the reduction and ending of Covid restrictions, we
started to be able to visit the local library and take
children to the local park again. We again supported the
local Vicars Cross Fun Day by running the raffle which
raised funds for the Pre-School.
We provided a placement for a student studying an NVQ
3 in Health and Social care.
As the Pre-School is located on the site of Oldfield
Primary School, it enables children to have a smooth and
comfortable transition to a school environment. We
offered transition meetings for all schools that the
children moved on to.
Statement confirming Para 1.18 The charity trustees have complied with the Public
whether the trustees have Benefit requirement in section 17 of the Charities Act
had regard to the 2011 to have due regard to guidance published by the
guidance issued by the Commission.

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I public benefit[Charity Commission on]

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38 We do not give grants.
Policy on social investment Para 1.38
including program related
investment
Contribution made by Para 1.38 We are grateful for the support of volunteers. Many
volunteers parents and relatives assist around raising funds for the
Pre-School.
Other

Achievements and Performance

SORP reference
Summary of Para 1.20 The Pre-School has given the children lots of opportunities to
the main explore their world and local environment through play-based
achievements activities. We have endeavoured to build children's self-
of the charity, confidence, self-esteem and self-reliance; and given them an
identifying understanding of how to keep safe and live a healthy life.
the difference Children have had opportunities to learn about multi-cultural
the charity's celebrations.
work has
made to the The new building was up and running for the beginning of term
ci rcu msta nces on time and slightly under budget. This enabled us to also
of its improve our outside area, with the removal of the temporary
beneficiaries decking put in when the building was installed and the
and any wider replacement of the playground surface in February half term.
benefits to
society as a
whole.		 Most children now attend for full days, for those that only
attend for half days, lunchtime sessions continue to be popular.
Having children attending over lunch time is recognised by
Oldfield Primary School as assisting children in their transition to
Primary school. By increasing the children's independence at
lunchtimes and getting them used to eating with other children,
the Pre-School children have found lunch times to be less
daunting when they move up to Reception class, which has
helped them to settle into the school day.
The continued placement of a paid administrator enables us to
offer ad hoe sessions to children where spaces were empty
having been reserved for children starting later in the year, or
due to children dropping sessions. This was a benefit to local
parents through increased flexibility and in generating
additional income for the Pre-School.

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We held a well-attended Open morning to enable prospective parents to see inside our setting. The major thrust of fund raising has been for the replacement building project and for replacing the playground. With limited fund raising activities able to be undertaken due to Coronavirus restrictions, most of the fund raising has been online. As well as selling Pre-School bags and uniform, the following fundraising events were undertaken, and the following amounts were raised: • Children designed Christmas Cards, tea towels, etc: £152.75 • Raffle at the Vicars Cross Fun Day: £546 • Bingo Night: £600 • Promoting 'AmazonSmile' and 'Easy Fundraising' as ways parents can fundraise while online shopping: £120.88 • We received a grant from The Entertainer for £1000 which was put towards the outside area.

Additional information (optional)

Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of fund raising
Para 1.41
activities against objectives
set
Investment performance Para 1.41
against objectives
Other
Financial Review
Review of the charity's Para 1.21 On a receipts and payments basis, Oldfield Pre-School had net
financial position at the receipts of £6,387 on normal operational activities but due to
end of the period the final payment for the replacement building had overall net
payments on unrestricted monies of £31,825.
All grant monies received, and traceable donations made
specifically for the replacement building held in the restricted
fund have now been spent. The balance of the buildings and
reserves funds are unrestricted but designated to these funds
by Oldfield Pre-School.
Statement explaining the Para 1.22 The level of reserves is set as a worst-case scenario at the
policy for holding value required to close down the Pre-School without any
reserves stating why trustees incurring liability for the close down costs.
they are held The level of reserves required is calculated based on the sum
estimated to cover the following.

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•
Statutory redundancy costs for all staff
•
Annual Independent Examination fees
•
One month's operational running cost to allow for
clearing already incurred costs - e.g., utilities/ unpaid
suppliers, 4 weeks staff notice.
After the reserves requirement is met, all excess of income
over expenditure monies are put to the contingency fund (1
month's expenditure) and the other designated funds to cover
future projects and expenditure
Amount of reserves held Para 1.22 Due to increases in salary costs and therefore monthly
operating costs, the reserves are £54,501. The contingency
fund is remaining at £10,000. The balance of the monies held
are split into the following funds.
With Covid becoming endemic and the removal of Covid
isolation restrictions, we have renamed the Covid support
costs as the staffing fund and increased this to £20,000.
For more than the last 10 years, the initial budget for any
financial year has shown net payments, but the year-end
figure has always been for net receipts on normal operational
activity as more families request sessions throughout the year.
Recruiting temporary staff to cover the annual summer peak in
children's numbers is extremely difficult. This fund ensures we
can add a further permanent part time member of staff and
retain them when the initial budget for a financial year shows
net payments.
The remaining monies of £37,170 have been applied to the
premises fund. Whilst it is not expected that there will be
significant expenditure on the premises in the next few years,
premises expenditure when needed can be significant.
Reasons for holding zero Para 1.22N/A
reserves
Details of fund materially Para 1.24 No funds are materially in deficit.
in deficit
Explanation of any Para 1.23N/A
uncertainties about the
charity continuing as a
going concern

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
The charity's principal Para 1.47 The principle sources of funds are the Early Years
sources of funds (including Foundation Stage (EYFS) funding grants for 3 and 4 year
any fundraising) old's, fees from parents who are not eligible or are
claiming their EYFS grants elsewhere and fund raising.

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We are very grateful to all those who supported us with
our fund raising. Whilst most of the fundraising has been
for the replacement building project, some has been used
to enhance the experience of the children and continue to
maintain the building.
We are grateful to those who have supported us
throughout the year in a variety of different ways. We
would like particularly to acknowledge the significant
support from Oldfield Primary School, the United
Reformed Church, local shops, the Centurion pub, and all
our volunteers. But we also must not forget all the
parents, grandparents and carers of the children who are
continually asked to contribute either by donating gifts or
giving up their time.
Our key aim with all our expenditure is to ensure that all
children can participate in our activities and have the best
possible outcomes from their time with us.
No trustees received any remuneration during the year.
Investment policy and Para 1.46
objectives including any
social investment policy
adopted
A description of the Para 1.46 The principal risks facing Oldfield Pre-School are
principal risks facing the •
A significant reduction in children who wish to attend,
charity •
The continued freeze/ minimal increases on the
amount of Early Years Foundation Stage Funding from
the government, whilst statutory minimum wage
levels increase significantly.
•
Further changes in the funding formula by CWAC for
the Early Years Foundation Stage Funding leading to
below inflation increases or a reduction in the amount
received per hour.
Other
Structure, Governance and Management Structure, Governance and Management
Description of charity's trusts:
Type of governing document Para Early Years Alliance (formerly Pre-School Learning
(trust deed, royal charter) 1.25 Alliance) Constitution
How is the charity constituted?
(e.g. unincorporated		 Para
1.25		 Trust deed - updated th
10 June 2010
association, CIO)
Trustee selection methods Para Elected by the membership (parents of the Pre-School
including details of any 1.25 children)
constitutional provisions e.g.
election to post or name of

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any person or body entitled to appoint one or more trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures Para 1.51 The Pre-School is run by the members of the committee adopted for the induction (trustees) in conjunction with the manager of the Preand training of trustees School. All trustees are provided with a copy of the Statutory Framework for Early Years Foundation Stage in order to understand the legal requirements and standards that the Pre-School need to achieve. The charity's organisational Para 1.51 Oldfield Pre-School is run by the trustees who are usually structure and any wider parents of current or past Pre-School children, and by the network with which the manager and deputy manager. charity works Relationship with any related Para 1.51 The Pre-School is linked into the Early Years Alliance and parties has close links with the Early Years Section of Cheshire West and Chester Council. Other There are systems and procedures in place to minimise risk in all aspects of the Pre-School's day-to-day running, and to ensure the safety of all concerned. Pre-School risk assessments are carried out daily, with follow up actions being reviewed on a monthly basis or sooner if deemed necessary e.g. Any safeguarding issues are followed up in line with the statutory requirements. A yearly risk assessment of all aspects of the Pre-School is undertaken on an annual basis.

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Reference and Administrative details

Charity name Charity name Oldfield Pre-School
Other name the charity uses
N/A
Registered charity number
1018094
Charity's principal address
Oldfield Pre-School,
Oldfield Primary School,
Green Lane,
Vicars Cross, Chester, CH3 5LB
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or
body) entitled to
appoint trustee (if any)
1. Alex Bullen Chair
2. Anna Hughes Trustee To 24/05/2022
3. Claire Brewer Secretary to 24/05/2022
4. David Thomson Treasurer
5. Jenny Davies Trustee To 24/05/2022
6. Kate Thomson Trustee
7. Mark Fairhurst Trustee
8. Nicola Lasikiewicz Secretary from 24/05/2022
9. Hannah Webb Trustee From 24/05/2022
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Laura Paddock		 Trustee From 24/05/2022
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Hannah Seddon		 Trustee From 13/07/2022
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Corporate trustees - names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

I Description of the assets held in this capacity

IN/A

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Name and objects of the charity on whose behalf the N/A assets are held and how these falls within the custodian charity's objects Details of arrangements for safe custody and segregation N/A of such assets from the charity's own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address Independent Ian Walton BA, 17 Lancaster Drive, Vicars Cross, Chester, Cheshire, Examiner FCA Name of chief executive or names of senior staff members (Optional information)

I Jeanette Joliffe, Manager since p[t ] September 2011

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

�------------�-------------� Signature(s) 023 09:12 GMT +l) NICOLA LASIKIEWICZ (May 10, 202311:35 GMT +l) Full name(s) Alexandra Bullen Nicola Lasikiewicz Position (eg Secretary, Chair Secretary Chair, etc) �------------�-------------� Date 18 April 2023 I

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11018094 Receipts and payments accounts CC16a For the period 01/09/2021 To 31/08/2022 from FOR ENGLAND ANO WALES�. ------------------� CHARITY COMMISSIONIOldfield Pre-School - ----�

Section A Receipts Section A Receipts and payments payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest£ to the nearest£
A1 Receipts
Donations&Grants inc Gilt Aid 1,011 1,011 4,167
Fundraising 2,194 2,194 2,409
Bank Interest 120 120 172
Early Years Foundation Stage Grant 83,065 83,065 89,331
Parental Fees 25,066 25,066 21,179
1-1support 2,016 2,016 1,512
Subtotl(rss income for
AR)		 113,472 113,472 118,770
A2 Asset and investment sales,
(see table).
Subtotal . -II -II .I§
Totl rceiptI **113,4721 ** ~~.~~ ~~I ~~____ -11 -11 113,472I I
118,7701
A3 Payments
Accountants 336 336 678
Bank charges 94 94 84
Consumables and Cleaning 2,648 2,648 7,764
Cost of Fundraising events 487 487 432
Travel&Subsistence Expenses&DBS 80 80 203
Extra Curricular Pre-school Activites 35 35 107
Insurance 1,327 1,327 1,070
IT 606 606 760
Memberships 234 234 233
Miscellaneous 88 88 123
Payroll Costs 806 806 507
Phone&Postage 406 406 374
Rent and Rates 1,800 1,800 1,800
Repairs and Maintenance 644 644 1,288
Toys, furniture and Equipment 1,882 1,882 677
Training 50 50 502
Utilities 2,089 2,089 1,287
Wages Salaries&National Insurance&
Pension		 81,432 81,432 74,217
New Building Project including
refurb		 playground 12,040 12,040 2,338
Subtotal 107,085 107,085 94,443
A4 Asset and investment
purchases, (see table)
New Building Second Instalment
Subtotal		 38,212
38,212		 t 5,126
---5, 126- t		 I
-----_- t		 43,337
---43, 337- t		 35,154
---35,15 4-
Ttal payentsI 145,296 ~~I~~ ~~I~~ 5,12611 -11 1so,422~~I l~~ ____
12_9_,s_9_1~~.I~~
Net of receiptayents) - **31,825 ** - 5,126 - **36,951 ** - 10,828
A5 Transfers between funds
A6 Cash funds last year end **154,978 ** 5,130 **160,107 ** 170,935
Cash funds this yar end 123,153 4 **123,157 ** **160,107 **

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Section B Statement of assets and liabilities at the end of the period

Unrestricted Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest£ to nearest£ to nearest£
81 Cash funds Cat Bank 37,942 4
Virgin Bank 85,000
Unpresented Cheques
Cash 211
Total cash funds 123,153 4
(agree balances with receipts and payments
account(s))
Unrestricted Restricted Endowment
funds funds funds
Details to nearest£ to nearest£ to nearest£
82 Other monetary assets
83 Investment assets Details Fund to which
asset belonas		 Cost (optional) Current value
(optional)-
-
.
.
.
Details Fund to which
asset belonas		 Cost (optional) Current value
(optional)
84 Assets retained for the Pre-School Building Un restricted .
charity's own use Furniture, Fixtures and Fittings Un restricted .
Computers and other equipment Un restricted .
.
.
.
Fund to which Amount due When due
Details liability relates (optional) (optional)
85 Liabilities Access & Inclusion Grant restricted 4
Fees overpayment in July 2021 carried 253
forward to 2021-22
Annualised hours expected overtime unrestricted 825
incurred April to August
Independent Examiner fee 2021-2022 unrestricted 400
1,482
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
\ .. \,_
Alexandra Bullen {Maylo, 2023 09:12 GMT+ 1)		 A Bullen 18 April 2023
NICOLA LASIKIEWICZ {May 10, 2023 11:35 GMT+l) N Lasikiewicz 18 April 2023

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Section A

CHARITY COMMISSION FOR ENGLAND AND WALES

Independent examiner's report on the accounts

Independent Examiner's Report

Report to the trustees/[Cr,arity Name ] Oldfield Pre-School members of

On accounts for the year ended

31 August 2022 Charity no 1018094 (if any)

Which consist of the Receipts and Payments Accounts and Statement of Assets & Liabilities (remember !o inCludv the pa(JC nu!nbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of accounts in responsibilities of accordance with the requirements of the Charities Act 2011 ("the Charities trustees and examiner Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act and that an independent examination is needed.

It is my responsibility to:

Independent In connection with my examination, no matter has come to my attention: examiner's statement[(a) which gives me reasonable cause to believe that in any material respect: ]

Signed: ~~�~~ [' ] -�J�v-� ~~-~~ - ~~�-~~[-][_][__][___,] Date: I 1 s April 2023 Name: Ian Walt A FCA I ds°

Relevant professional Fellow of the Institute of Chartered Accountants in England & Wales qualification(s) or body (if any):

Address: 17 Lancaster Drive, Vicar's Cross, Chester, CH3 5JW

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