## **Trustees’ Annual Report for the period** ## **From 1[st] September 2019 Period start date To 31[st] August 2020 Period end date** ## **Charity name: Oldfield Pre-School** ## **Charity registration number: 1018094** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|Our aim is to provide a safe and stimulating, healthy,
happy and caring environment, in which a child can play
whilst developing socially, emotionally, physically and
mentally.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|The Pre-School ran sessions for children ages 2.5 - 4
years, with a maximum of 20 children per session.
Morning and afternoon sessions were 3 hours duration
each and whole day sessions of 7 hours were also
available. Sessions over lunch lasting 0.75 hours were
also available for children who attended in a morning or
afternoon. There were 41 different children who
attended one or more sessions per week during the year.
As a result of the Coronavirus pandemic, the Pre-School
was only open for children of key worker parents from
March 23rd. To support those key worker parents the
Pre-School opened during the Easter holidays for the first
ever time. A gradual wider reopening took place during
June and July as allowed by the government.
We help to support the local community and its
resources through advertising our activities/functions,
utilising local premises and involving local businesses,
visiting the library and children’s centres for events that
the local community can become involved in. We offer
students from the local schools and colleges the
opportunity to gain further experience of working with
children, and encourage parents to volunteer their time
at the Pre-School so they feel involved and part of the
community.
As the Pre-School is located on the site of Oldfield
Primary School, it enables children to have a smooth and
comfortable transition to a school environment, through
regular visits into the school. As the School has been
oversubscribed in recent years, close links have
continued to be developed with the other local schools
attended by children from the Pre-School.
We continue to have a waitinglist of children wantingto| |||attend the Pre-School. To ensure that as many local
children as possible can attend we cap the maximum
number of sessions a child can have to 5 half days or 3
full days.
Unfortunately, the planned replacement of the building
due over July & August 2020 was unable to take place
due to pandemic restrictions at our suppliers. It is now
expected coronavirus permitting that the replacement
will takeplace summer 2021.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The charity trustees have complied with the Public
Benefit requirement in section 17 of the Charities Act
2011 to have due regard to guidance published by the
Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not give grants.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We are grateful for the support of volunteers, we have
Duke of Edinburgh volunteer in sessions and many
parents and relatives assist around raising funds for the
Pre-School.| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference
the charity’s work has made
to the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Pre-School has given the children lots of
opportunities to explore their world and local
environment through play based activities. We have
endeavored to build children’s self-confidence, self-
esteem and self-reliance; and given them an
understanding of how to keep safe and live a healthy
life. Children have visited local libraries, schools and
shops, had opportunities to learn about multi-cultural
celebrations, and have raised money to donate to
children’s charities.
Lunchtime sessions continue to be popular and are
recognised by Oldfield Primary School as assisting
children in their transition to Primary school. By
increasing the children’s independence at lunchtimes
andgettingthem used to eatingwith other children,| the Pre-School children have found lunch times to be less daunting when they move up to Reception class, which has helped them to settle into the school day. The continued placement of a paid administrator enables us to offer adhoc sessions to children where spaces were empty having been reserved for children starting later in the year, or due to children dropping sessions. This was a benefit to local parents through increased flexibility and in generating additional income for the Pre-School. Monies generated through fundraising have been used to provide additional toys, equipment and activities for children as well as being put towards the refurbishment / replacement of the Pre-School building. The major thrust of fundraising has been for the building project. The following fundraising events were undertaken and the following amounts were raised: Specifically for the Building Project • Two Afternoon Tea celebrations £715 • Christmas Fair including Raffle £1116 • We received £117 from the Centurion Raffle General fundraising - Individual Photos - £345 We received grants from the Garfield Weston Trust (£10,000) and Ursula Keyes Foundation (£25,000) towards the replacement building. We are in discussions with them to see if the grants can be held over to 2021. Unfortunately the usual Open Day and Sponsored activity were unable to take place due to the Covid pandemic restrictions. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|Due to the covid-19 pandemic the Pre-School shut to all but
the children of essential workers from March until part way
through June when we were able to start opening more days
and to more children per session. Therefore we couldn’t bill
parents for sessions they would normally pay for as their
children were not attending. We lost out of £3,886 in parental
fees.
We were also unable to run out annual open day in the
summer term due to the pandemic. This usually raises
approximately £400 for our building fund.
We furloughed 2 members of staff from March through to July
but as a result of updated guidance after they had been
furloughed and receiving the small business grant, no claims
were made to the Coronavirus Job Retention Scheme.
We have also had additional costs due to the pandemic in
relation to hand gel and masks which were initiated in July but
were not invoiced for until September.
We were due to have our building replaced over the summer
of 2020. Due to not being able to replace the building we had
to make extra, essential repairs.
The fact that we had much higher than normal occupancy from
September to December 2019, the receiving of the small
business grant, and the grant funding of £35,000 for the
replacement building enabled Pre-School to make a slight
surplus despite paying the new building deposit of £64,439.
The Receipts and Payments account shows the expenditure of
£64,439 on the deposit for the replacement building.
Unfortunately this was delayed due to the Covid-19 pandemic.
The trustees intend to go ahead with the project and have
therefore recorded £32,682 for the balance due to the
replacement building supplier as a liability, although due to
ongoing Covid-19 restrictions we have not been able to
confirm that the replacement building will definitely go ahead
in summer 2021.| |Statement explaining the
policy for holding
reserves stating why
they are held|Para 1.22|The level of reserves is set as a worst case scenario at the
value required to close down the Pre-School without any
trustees incurring liability for the close down costs.
The level of reserves required is calculated based on the sum
estimated to cover the following.
• Statutory redundancy costs for all staff
• Annual Independent Examination fees
• One month’s operational running cost to allow for
clearing already incurred costs – e.g. utilities / unpaid
suppliers, 4 weeks staff notice.
After the reserves requirement is met,all excess of income| |||over expenditure monies are put to the contingency fund (1
month’s expenditure) and the buildings fund for refurbishment
/ replacement of the Pre-School building| |---|---|---| |Amount of reserves held|Para 1.22|Due to increases in salary costs and therefore monthly
operating costs, the reserves are £48,701. Due to the
increased costs and uncertainty of the pandemic the
contingency fund has been increased to £10,000
This results in the buildings fund standing at £110,607 after the
initial deposit was paid on the building.
Note the buildings fund includes £35,000 grant monies which
we have not yet had confirmation we can defer to 2021.
The buildings fund is expected to be spent on a new building in
2021.| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially
in deficit|Para 1.24|No funds are materially in deficit.| |Explanation of any
uncertainties about the
charity continuing as a
goingconcern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principle sources of funds are the Early Years
Foundation Stage (EYFS) funding grants for 3 and 4 year
olds, fees from parents who are not eligible or are
claiming their EYFS grants elsewhere and fundraising.
We had significant successes with our fundraising, in
particular gaining grants for the replacement building
project of £35,000 and conditional pledges of £3,500. We
are very grateful to all those who supported us at our
fundraising events. Whilst most of the fundraising has
been for the replacement building project, some has been
used to enhance the experience of the children and
continue to maintain the building.
We are grateful to those who have supported us
throughout the year in a variety of different ways. We
would like particularly to acknowledge the significant
support from Oldfield Primary School, the United
Reformed Church, local shops, the Centurion pub, and all
our volunteers. But we also must not forget all the
parents, grandparents and carers of the children who are
continually asked to contribute either by donating gifts or
giving up their time to help at the Open Day and Christmas
fayres and for coming along and supporting us at these
events.
Our keyaim with all our expenditure is to ensure that all| |---|---|---|---| |||children can participate in our activities and have the best
possible outcomes from their time with us.
No trustees received any remuneration during the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|The principal risks facing Oldfield Pre-School are
• a full or partial closure due to Covid-19,
• a significant reduction in children who wish to attend,
• the continued freeze / minimal increases on the
amount of Early Years Foundation Stage Funding from
the government, whilst statutory minimum wage
levels increase significantly.
• Further delay to the replacement of the building
beyond 2021.| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para
1.25|Early Years Alliance (formerly Pre-School Learning
Alliance) Constitution| |How is the charity constituted?
(e.g unincorporated
association,CIO)|
Para
1.25|Trust deed – updated 10
thJune 2010| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para
1.25|Elected by the membership (parents of the Pre-School
children)| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Pre-School is run by the members of the committee
(trustees) in conjunction with the manager of the Pre-
School. All trustees are provided with a copy of the
Statutory Framework for Early Years Foundation Stage in
order to understand the legal requirements and standards
that the Pre-School need to achieve.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charityworks|Para 1.51|Oldfield Pre-School is run by the trustees who are usually
parents of current or past Pre-School children, and by the
manager and deputy manager.| |Relationship with any related
parties|Para 1.51|The Pre-School is linked into the Early Years Alliance and
has close links with the Early Years Section of Cheshire
West and Chester Council.| ||Other||There are systems and procedures in place to minimise
risk in all aspects of the Pre-School’s day-to-day running,
and to ensure the safety of all concerned. Pre-School risk
assessments are carried out on a daily basis, with follow
up actions being reviewed on a monthly basis or sooner if
deemed necessary eg. Any safeguarding issues are
followed up in line with the statutory requirements. A
yearly risk assessment of all aspects of the Pre-School is
undertaken on an annual basis.| |---|---|---|---| ## **Reference and Administrative details** |Charityname|Oldfield Pre-School| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1018094| |Charity’s principal address|Oldfield Pre-School,
Oldfield Primary School,
Green Lane,
Vicars Cross, Chester, CH3 5LB| ## **Names of the charity trustees who manage the charity** |1.
2.
3.
4.
5.
6.
7.
8.
9.|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Kate Williams|Chair||| ||JennyDavies|Treasurer||| ||Claire Brewer|Secretary||| ||Clare Clark|Trustee||| ||Nikki Platt|Trustee||| ||Mark Gould|Trustee||| ||Serina Jenkin-Davis|Trustee||| ||Alex Bullen|Trustee|From November 2019|| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## ## ## ## **Oldfield Pre-School** **1018094** **CC16a** **Receipts and payments accounts For the period** 01/09/2019 **To** 31/08/2020 **from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**36,531**
**2,661**
**748**
**84,923**
**8,921**
**-**
**3,192**
**-**
**10,000**
**-**
**-**
**146,976**
**-**
**-**
**-**
**146,976**
**-**
**60**
**3,415**
**315**
**198**
**-**
**938**
**799**
**156**
**471**
**553**
**413**
**1,800**
**532**
**415**
**395**
**971**
**68,060**
**-**
**79,491**
**64,439**
**-**
**64,439**
**143,930**
**3,046**|**Total funds**
**to the nearest £**
**36,531**
**2,661**
**748**
**84,923**
**8,921**
**-**
**3,192**
**-**
**10,000**
**-**
**-**
**146,976**
**-**
**-**
**-**
**146,976**
**-**
**60**
**3,415**
**315**
**198**
**-**
**938**
**799**
**156**
**471**
**553**
**413**
**1,800**
**532**
**415**
**395**
**971**
**68,060**
**-**
**79,491**
**64,439**
**-**
**64,439**
**143,930**
**3,046**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---| |Donations & Grants inc Gift Aid|**-**||**36,531**||**-**|||**443**| |Fundraising|**474**||**2,187**||**-**|||**2,268**| |Bank Interest|**748**||**-**||**-**|||**676**| |EarlyYears Foundation Stage Grant|**84,923**||**-**||**-**|||**66,003**| |Parental Fees|**8,921**||**-**||**-**|||**15,191**| |Additional ActivityFees|**-**||**-**||**-**|||**442**| |1-1 support|**3,192**||**-**||**-**|||**-**| |Miscellaneous|**-**||**-**||**-**|||**3**| |Other Income (Covid Small Business
Grant)|**10,000**||||**-**|||| ||**-**||**-**||**-**|||| ||**-**||**-**||**-**|||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**108,258**||**38,718**||**-**|||**85,026**| ||**-**
**-**
**-**
**108,258**
**-**
**60.00**
**3,415.00**
**315.00**
**198.00**
**-**
**938.00**
**799.00**
**156.00**
**471.00**
**553.00**
**413.00**
**1,800.00**
**532.00**
**415.00**
**395.00**
**971.00**
**68,060.00**
**79,491.00**
**64,439**
**-**
**64,439**
**143,930**
**- 35,672**
**167,885**
**132,213**||1
**-**
**-**
**-**
**38,718**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**38,718**
**4**
**38,722**|||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||**-**| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**85,026**| |||||||||| |Accountants|**-**|||||||**318**| |Bank charges|**60.00**|||||||**60**| |Consumables and Cleaning|**3,415.00**|||||||**4,342**| |Cost of Fundraisingevents|**315.00**|||||||**314**| |Expenses|**198.00**|||||||**85**| |Extra Curricular Pre-school Activites|**-**|||||||**759**| |Insurance|**938.00**|||||||**940**| |IT|**799.00**|||||||**287**| |Memberships|**156.00**|||||||**227**| |Miscellaneous|**471.00**|||||||**81**| |Payroll Costs|**553.00**|||||||**533**| |Phone & Postage|**413.00**|||||||**614**| |Rent and Rates|**1,800.00**|||||||**1,800**| |Repairs and Maintenance|**532.00**|||||||**358**| |Toys,furniture and Equipment|**415.00**|||||||**594**| |Training|**395.00**|||||||**-**| |Utilities|**971.00**|||||||**890**| |Wages Salaries & National Insurance &
Pension|**68,060.00**|||||||**63,845**| |New BuildingProject||||||||**947**| |**_Sub total_ **|**79,491.00**|||||||**76,994**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| |New buildingdeposit|**64,439**|||||||| ||**-**|||||||| |**_Sub total_ **|**64,439**|||||||**-**| |CCXX R1 accounts (SS)
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**76,994**| |||||||||| |||||||**3,046**||**8,032**| |||||||**-**||**-**| |||||||**167,889**||**159,857**| |||||||**170,935**||**167,889**| |||||||||25/05/2021| |Section B Statement|of assets and liabilities at|the end of|the end of|the period|the period||||| |---|---|---|---|---|---|---|---|---|---| |||**Unrestricted**||**Restricted**|||**Endowment**||| |Categon<'s|Details|**funds**|||**funds**|||**funds**|| |**B1Cashfunds**|Cal Bank|**to neere1t**£
**47,002**||
to**neare1t**£
**38,722**|||**tonearest£**||| ||VirginBank||**85,000**||||||| ||UnpresentedCheques||||||||| ||Cash||||||||| ||||211||||||| ||**_Totalcashfunds_**|**132,213**|||**38,722**||||| ||(agreebalanceswtthreceiptsandpayments||||||||| ||account(s))||||||||| |||**Unrestricted**||**Restricted**|||**Endowment**||| |||**funds**|||**funds**|||**funds**|| ||Details|**tonearest£**||**to**|**neare1t**£||**to**|**nearest£**|| |**B2Othermonetaryassets**|||||||||| |**B3Investmentassets**|~,o_e_t_a_ils___________|I:::'.'::.:;:I I**c.a~pti•~:**||||I
**Current value**
a|||| |**B4Assetsretainedforthe**|Details
Existing Pre-schoolBuilding(Mobile|**Fund to which**
**bel**
**asset**
**onas**
Unrestricted||**Cost (optional)**|||**Current value**
**(optional)**
.||| |**charity'sownuse**|Classroom)
Furniture, FixturesandFittings|Unrestricted|||||||.| ||Computersandother equipment|Unrestricted|||||||.| ||||||||||.| ||||||||||.| ||||||||||.| ||||||||||.| |**85Liabilities**|Details
**Access**&InclusionGrant|**Fund to which**
**liability relates**
restricted||**Amountdue**
**(optional)**
**4**|||**Whendue**
**(optional)**||
| ||Itemsincurred priortoyearendbutpaidin
September- replacement doors,expenses,|unrestricted|||**969**||||| ||cleaningproducts.||||||||| ||Independentexaminerslees18-19and19-
20|unrestricted|||**650**||||| ||GrantfromUrsulaKeyesfor replacement
building|restricted|||**25,000**||||| ||GrantfromGarfield Weston for
replacementbuilding|restricted|||**10,000**||||| ||Other donationsandfundraisingspecifically
forreplacementbuilding|restricted|||**3,718**||||| ||BalanceofmoniesduetoFCHfor building|unrestricted|||**32,682**||||| ||||||**73,023**||||| |Signedbyone ortwotrusteeson
behalf of allthetrustees|Signature||Print|Name|||Dateof||| ||||||||a|roval|| ||||Claire|Brewer||||21-Ma|-21|