Matfeld Village Hall Chairmans Report ## 1st January 2021 - 31st December 2021 Coronavirus lockdown rules continued through the first quarter of this period and restricted what activities could take place at the hall. However, the outreach Post . Office and health training were permitted to continue Our February committee meeting had to be held remotely and the AGM was postponed until June when we could meet in person. Our two other meetings .during this period took place in person also Thanks to Roland, various Covid support grants were received as we will hear in .his (Treasurers) report These support grants, along with a KCC grant of £10,000.00 has enabled us to carry out our ‘Energy efficiency programme’ of replacing ceiling tiles in Main hall, insulating and LED lighting throughout the hall, as well as keeping the hall available .when permitted Tony Kember redecorated the stage floor, meeting room and corridor walls to a .very good standard . The flooring to the last 2 of these areas was replaced .The rotting rear stage door was replaced with an aluminium type Ongoing quotes were being sought for the main hall redecoration and the . renovation of the floor Lesley Mannington continued to act as our ‘Covid Officer’ interpreting rules as best .they might apply to MVH Towards the end of 2021 hall bookings were returning to normal, some regulars .had not returned, but LM had attracted some new users .Hire fees were frozen at April 2020 prices for all of 2021 Various approaches had been received about using the hall as a Covid test centre and the like but upon investigation none of these were in the interests of MVH or .its users .LM is now supervising the cleaning of the hall and this appears to be working well .We have engaged Ecosan to provide sanitary waste disposal from toilets . LM has been a great asset to MVH during a difficult year ## Nora Koksal left the committee in June, LM has taken on the Roundabout .advertising Electric Vehicle charge points have been offered with a KCC grant but were not .taken up due to feared congestion at busy parking times The outreach Post Office has continued to operate , sometimes sporadically, but at .least some kind of service has been provided to the community ;Niccy Marriott has continued to liase on B&MPC matters .In particular upon the TWBC local plan review In April 2021 an approach was received from James Chapman acting on behalf of Clarendon Homes, wishing to develop houses to the south of MVH including possible contributions of land and finance for a Parish Children’s playground to the .North and an open green space to the West for MVH use .From April to November representatives have met with JC, B&MPC and NPSG On 1st November a letter was sent to JC outlining our principles on this matter, by .31st December no reply had been received ;Secretary Clare Kember has put in much work on numerous topics including ,Accessibilty Statement for our website, GDPR reviews, Health & Safety reviews Financial reserves, Agendas & Minutes and day to day matters We are most grateful to Clare for her professionalism and work in all areas she .covers for MVH Some way of honouring Enid Wells long service to the committee was being .sought as she is unable to carry out the duties of a trustee Treasurer Roland Niblett has also put in many hours keeping the accounts in order and trying to get Nat West bank to provide online banking which has been .challenging, again we are most grateful to Roland In the Autumn adverts were placed in Roundabout and on Social Media to recruit .new trustee committee members As a result we welcomed Andrew Hill, Aaron Moore and Tony Richards to the .committee They all have skills that should be of great help to the MVH Committee I should like to thanks all Officers and Committee members for their help during .this year 2021 .John Barsley, Chairman ## **Matfield Village Hall Receipts and Payments account Jan-Dec 2021** **----- Start of picture text -----**
2021 2020
£ £
Income
Hall Hire fees - regular users 8575 9441
Occasional hires 1642 1112
Interest on deposits 287 707
Sundry 307 6
Total regular receipts 10810 11265
Grants 27050 11334
Total receipts 37860 22599
Expenditure
Letting administration 1450 750
Caretaking 1410 1058
Heating oil 1755 714
Electricity 756 670
Water 100 479
Insurance 1002 991
Repairs 88 300
Maintenance 1858 1161
Cleaning 3518 2844
Miscellaneous 643 671
Total regular payments 12581 9638
**----- End of picture text -----**
**----- Start of picture text -----**
-1770 1628
Excess of regular income over regular payments
Improvements 34908 919
Total payments 47489 10557
Excess of income over payments -9629 12043
Assets at 31 Dec
Bank 14486 4402
CCLA 509 20508
Nationwide 71085 70799
Total 86080 95708
Reconciliation
Fund balance 1 January 95708 83665
Excess of income over payments -9629 12043
Fund balance 31 Dec 86080 95708
**----- End of picture text -----**
O ts (D '< iilijii I 0 >< g <00 X