## **Report & Accounts**
## **2021-2022**
## **Presented to the Annual General Meeting 10[th] July 2022** OUR AIM
**To provide, free of charge, a range of wheelchairs and scooters, both manual and battery operated, for use throughout the Town Centre.**
## **The Shopmobility Office,**
Ground Floor, CitiPark Church Car Park,
Watford, Herts. WD18 0BU
## Tel. 01923 211020
email: info@shopmobilitywatford.org
www.shopmobilitywatford.org
**Supported by**
The Annual General Meeting of SHOPMOBILITY WATFORD will be held at 10.30am Sunday 10 July 2022
## The SHOPMOBILITY Office,
CitiPark Church Car Park, Watford, Herts. WD18 0BU
## A G E N D A
Welcome - The Chairman
Apologies
Minutes of the 28th Annual General Meeting
Matters Arising
Report of the Management Committee Treasurer's Report and Accounts 2021-2022 Election of Officers
Election of Members of the Management Committee
Appointment of Independent Examiner
Any Other Business
Light refreshments
Page 2
## **Shopmobility Watford**
## **Minutes of AGM meeting held 24[th] June 2021**
**Attending** – Trevor Lillington, Glenda Seal, John Horsfield, Marilyn Carvell, Kareen Hastrick, Susan England, Jim Rutledge, Judith Budd, John Cunnane, Paul Thompson, Kim Bloomfield, Jay Shah, Councillor Aga Dychton (Deputy Mayor) Sarah Ranjit, Zahir Mohammed, Julietta Federico, Paul Ruffett, Alex Murray
**Chairman’s Welcome** Thank you to Caroline Bagley (Manager) who retired at Christmas. Thank you to Watford Council, CitiPark and the volunteers during this Covid year. John Cunnane took over as temporary treasurer. This position has been filled by Paul Thompson, who in turn recruited Zahir Mohammed to take the position of independent Examiner.
**Apologies** - Kate Shallis
**Matters arising** – none
**Management Committee** On 12[th] April when Shopmobility opened there were 5 service users, this has increased to 18 on 22[nd] June. It is agreed that we open on Saturday 24[th] July and employ an Assistant Manager for 2 days per week. In an attempt to increase our profile we have opened an Instagram account, regularly advertise on Facebook. We need to encourage younger people through the Duke of Edinburgh Award. The Fire Brigade have supplied and fitted fire alarms, City Parks have agreed to supply Carbon Monoxide monitors by the end of the month.
## **Treasurers Report**
Due to retirement of officers, Shopmobility Management has declined from 4 to 2 and opening times from 7 days to 3. Paul Thompson explained that he was now the treasurer.
The Covid year shows misleading figures. The value of reserves were £36,000 in 2020. by 2021 this figure was up to £57,000. The one-off grants of about £28,000 will not be repeated. The drop in Management and Admin is due to the loss of 1 Manager. With the proposed increase in usage and opening days, next years accounts will reflect the correct position.
## **Election of Officers**
|**Chair**|**John Horsfield**|
|---|---|
|**Vice Chair**|**Jim Rutledge**|
|**Secretary**|**Kate Shallis**|
|**Treasurer**|**Paul Thompson**|
|**It Officer**|**Trevor Lillington**|
|**Hon.Solicitor**|**Dennis Sheridan**|
Page 3
## **Committee Members**
**Judith Budd, John Cunnane, Kareen Hastrick, Glenda Seal, Barbara Shepherd, As** no requests for change, it was proposed by the Chairman that the Committee and officers are elected en masse. Proposed by John Horsfield, seconded by Judith Budd and John Cunnane.
## **AOB**
Awards for Services were given to:-
Paul Ruffett, Judith Budd and Sarah Ranjit
Page 4
## **SHOPMOBILITY WATFORD CHARITY REGISTRATION NUMBER 1017812**
## **Annual Report for the year ended 31[st] March 2022.**
The Charity is administered by a management committee, comprising; Chairman John Horsfield Vice Chairman Jim Rutledge Secretary Kate Shallis Treasurer Paul Thompson IT Officer Trevor Lillington Hon Solicitor Dennis Sheridan
Committee Members
Judith Budd (retiring in May 2022) John Cunnane Kareen Hastrick Laurence Payne Glenda Seal Barbara Shepherd Chris Hughes (appointed February 2022)
The Committee would like to place on record the thanks and appreciation for the hard work and commitment of the team of employees and volunteers without whom the charity could not operate.
## **Activity**
The Charity remains dependent upon the support provided by Watford Borough Council as without the quarterly grants it would not be possible to continue to operate. The Charity is also able to operate thanks to the accommodation provided free of charge by CitiPark.
Without the support of both these organisations Shopmobility Watford would be unable to provide disabled people with the freedom to shop bank and lunch in Watford town centre. The Trustee is truly grateful for this kind assistance.
The activities of the Charity had been severely affected by the Covid virus as the Watford Shopping Complex was largely closed for the earlier part of the year. It is also essential to protect the volunteers who regularly work in the reception when booking out scooters. A reduced booking service of scooters was resumed on 10[th] May 2021. In September 2021 a new part time member of the team was employed so that it became possible to provide a full service operating six days a week.
## **Performance review**
During the year the Charity received grants of £47,628 (including for four months furlough grants).
Total income in year was £98,120 (£129,262 in 2021) Costs in the year were £91,270 compared to £107,876 in the previous year. Reserves at the 1[st] April 2021 were £57,726 and after a surplus in the year of £6,850 the reserves at 31[st] March 2022 are £64,576.
Page 5
## **Future developments**
In September 2021 the operation acquired a credit card machine. This is proving successful as the reception team are now able to offer donors with a facility to make a donation as well as the more traditional cash bucket.
The team is very focused in exploring further opportunities to raise grants and financial support particularly with local businesses. We are confident this will increase revenue in the coming year.
Shopmobility in April 2022 enrolled in a pension scheme for all employees with “Nest Workplace Pension Scheme”. Whilst this will increase costs for the future it is pleasing to be able to provide benefits for the very committed staff members.
## **Reserves**
The Trustee has produced a cash flow plan for the financial year 2022/23 and based on this projection is confident that there will be sufficient reserves to meet all liabilities as they fall due for a period of three months.
John Horsfield Chair
Dated 10 July 22
Page 6
## **The Management Committee presents its report and accounts for the year ended 31 March 2022.**
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, applicable law and the requirements of the Statement of Recommended Practice, ‘Accounting and Reporting by Charities’ issued in October 2000.
## **Objects of the charity**
The charity was established by a charitable trust deed on 18th January 1993. The Charity’s objects are to relieve persons with disability in Watford {and district} by providing facilities, in particular wheelchairs and similar equipment, with the object of improving their mobility and conditions of life.
The scheme is managed by a committee of between ten and fifteen members including the officers {Chair, Vice-Chair, Secretary and Treasurer} all of whom are elected at the Annual General Meeting.
## **Reserves Policy**
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to three month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
## **Risk Factors**
The Management Committee has assessed the major risks to which the charity is exposed, and will ensure that systems are put in place to mitigate exposure to the major risks.
On behalf of the Management Committee:
Dated 10/07/2022
John Horsfield (Chair)
Dated 10/07/2022
Paul Thompson (Treasurer)
Charity No.1017812
Principal Address: The Shopmobility Office, Ground Floor, CitiPark Church Car Park, Watford, Herts. WD18 0BU
Independent Examiner: Zahir Mohammed
Page 7
## Independent examiner's report on the accounts
## Independent Examiner’s Report
**Report to the trustees/ members of**
Shopmobility Watford
|**On accounts for the**
**year ended**
**Set out on pages**|31stMarch 2022|**Charity**
**no**|1017812|
|---|---|---|---|
|||||
||See attached Report & Accounts.|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2022.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
Page 8
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 17th June 2022. **Name:** Zahir Mohammed ACMA, CGMA, BA (Hons), DipM, ACIM. **Relevant professional** Associate of the Chartered Institute of Management Accountants. **qualification(s) or** Member in Practice. **body (if any): Address:** Zass Solutions Limited, 34, Vicarage Lane, Wilstead, Bedford MK45 3EY.
## Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items** There are no material matters of concern that require disclosure. **that the examiner wishes to disclose** .
Page 9
## **SHOPMOBILITY WATFORD BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2022**
|**------------------------------------------------------------------------------------------------------------**
**2022**
**2021**
Notes
£
£
£
£
**Fixed Assets**
Tangible assets
9
10,519
13,327
**Current Assets**
Cash at Bank
53,764
42,482
Cash in Transit
655
0
Cash in Hand
89
62
Prepayments
1,968
56,476
2,486
45,030
Net Current Assets
**Total Assets**
66,995
58,357
Current Liabilites and Accruals
2,419
631
**Net Assets**
64,576
57,726
**Income Fund**
Unrestricted Funds
64,576
57,726
1
64,576
57,726|**------------------------------------------------------------------------------------------------------------**
**2022**
**2021**
Notes
£
£
£
£
**Fixed Assets**
Tangible assets
9
10,519
13,327
**Current Assets**
Cash at Bank
53,764
42,482
Cash in Transit
655
0
Cash in Hand
89
62
Prepayments
1,968
56,476
2,486
45,030
Net Current Assets
**Total Assets**
66,995
58,357
Current Liabilites and Accruals
2,419
631
**Net Assets**
64,576
57,726
**Income Fund**
Unrestricted Funds
64,576
57,726
1
64,576
57,726|**------------------------------------------------------------------------------------------------------------**
**2022**
**2021**
Notes
£
£
£
£
**Fixed Assets**
Tangible assets
9
10,519
13,327
**Current Assets**
Cash at Bank
53,764
42,482
Cash in Transit
655
0
Cash in Hand
89
62
Prepayments
1,968
56,476
2,486
45,030
Net Current Assets
**Total Assets**
66,995
58,357
Current Liabilites and Accruals
2,419
631
**Net Assets**
64,576
57,726
**Income Fund**
Unrestricted Funds
64,576
57,726
1
64,576
57,726|
|---|---|---|
||||
|||58,357|
|||631|
|||57,726|
|||57,726|
|||57,726|
The accounts were approved by the Management Committee
Signed .................................. ................................................ Dated 10 July 2022..................................
Page 10
## **SHOPMOBILITY WATFORD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|Notes
Income Generated in the Year
Donatons and Legacies
2
Grants
3
Long Term Loans
Fund Raising Events
Scooter Sales Commission
8
Bank Interest
**Total Income Resources**
1.2
Charitable Costs and Expenditure
Management and Administraton
5-6
Notonal Accomodaton Costs
2
Maintenance of Chairs
8
Depreciaton
4
**Total Charitable Expenditure**
1.3
Net Movement in Funds
**Surplus in Year**
**Fund Balance at 1 April 2021**
**Fund Balance at 31 March 2022**|2022
£
48,039
47,628
298
1,197
952
6
98,120
45,546
41,100
1,816
2,808
91,270
6,850
57,726
64,576|2021
£
57,585
69,569
389
172
1,541
6|
|---|---|---|
|||129,262|
|||47,464
55,300
1,541
3,571|
|||107,876|
|||21,386
36,340|
|||57,726|
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## **SHOPMOBILITY WATFORD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1 Accounting Policies**
## 1.1 Basis of preparation
The accounts are prepared under the historic cost convention
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the Charity's governing document, and "Accounting and Reporting by Charities; Statement of Recommended Practice" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (as amended by Update Bulletin 1 published on 2 February 2016).
## 1.2 Income Resources
Income is accounted for in the period in which it is received
## 1.3 Charitable Expenditure
Expenditure is in accordance with the charitable objectives and accounted for in the period to which it relates.
|2 Donatons and Legacies
Donatons and gifs
Provision of accomodaton|2022
£
6,939
41,100
48,039|2021
£
2,285
55,300|
|---|---|---|
|||57,585|
The Management decided in 2008 that the the accounts be amended to reflect a commercial value for the accommodation/facilities provided by Citi Park free of charge. This income is shown as a donation and the cost is reported in the accommodation costs. In the financial year this has been assessed at a value of £41,100.
3 Act vities in furtherance of the Charity's objectives.
|Grants received for charitable actvites
Furlough grants|2022
£
46,990
638
47,628|2021
£
67,651
1,918|
|---|---|---|
|||69,569|
## 4 Depreciation
Fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less an estimated residual value of each asset over it's expected useful life as follows;
Plant and machinery 20% reducing balance Fixtures fittings and equipment 25% reducing balance
Page 12
## **SHOPMOBILITY WATFORD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
|5**Management and Administraton.**
Independent Examinaton Fees
Insurance
Staf cost (inc N.I.)
Telephone, Statonery and Computer
General Rates
General Maintenance
Covid Costs
Travel Volunteers
Bank Charges
Sundries (inc Lotery Licence)
6**Employees**
Number of employees in year
Full tme equivalent
Employment costs
Salaries and N.I.
Nest Pension Scheme|2022
£
380
1,805
38,637
925
1,843
284
0
276
22
1,374
45,546
2022
3
1.6
£
37,237
1,400
38,637|2021
£
200
1,721
40,741
962
1,843
143
1,009
222
0
623|
|---|---|---|
|||47,464|
|||2021
3
1.6
£
40,741
0|
|||40,741|
There were no employees whose annual emoluments were £50,000 or more
## **Workplace Pension**
Employers are required to provide a contributory pension scheme for all employees earning more than £833 pm. Employees earning below the threshold have the option to participate in the scheme.
As the Charity does not operate a pension scheme it may not opt-out. The Management Committee has decided to set up a scheme with the government sponsored "Nest Workplace Pension Scheme" The Charity will make a monthly contribution of 3% of an employees pay.
In order to establish the Scheme it is necessary to back date the entry date to 2019. This has required an historic one off charge of £1,400 to these accounts.
Page 13
## **SHOPMOBILITY WATFORD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## 7 **Management Committee**
None of the members of the Management Committee (or any person connected with them) received any remuneration during the year.
## **8 Scooter costs/commissions**
An adjustment has been made to the 2021 comparative figures for commssions received and set off against the scooter repair charges made by Meadow Mobility. The figure of £1,541 was a commission of 50% of the sales proceeds earned in the year 2021.
|9**Fixed Assets**
Cost
At 1 April 2021
Additons
Disposals
At 31 March 2022
Depreciaton
At 1 April 2021
Disposals
Charge for the year
At 31 March 2022
**Net Book Value**
At 31 March 2022
At 31 March 2021|Machinery
£
85,022
0
-8,167
76,855
74,578
-8,167
2,088
68,499
8,356
10,444|Equipment
£
14,096
0
0
14,096
11,213
0
720
11,933
2,163
2,883||£
99,118
0
-8,167|
|---|---|---|---|---|
|||||90,951|
|||||85,791
-8,167
2,808|
|||||80,432|
|||||10,519
13,327|
Page 14
## **SHOPMOBILITY WATFORD**
## **STATEMENT OF MANAGEMENT COMMITTEE’S RESPONSIBILITIES**
**______________________________________________________________________**
Law applicable to charities in England and Wales requires the Management Committee to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year (unless the charity is entitled to prepare accounts on the alternative receipt and payment basis)
In preparing accounts giving a true and fair view, the Management Committee should follow best practice and;
-select suitable accounting policies and then apply them consistently;
-make judgments and estimates that are reasonable and prudent;
-state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts;
-prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
**The Management Committee is responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable it to ensure that the accounts comply with the applicable law. It is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.**
Page 15
## **OPENING TIMES**
MONDAY 10am to 4.30pm TUESDAY 10am to 4.30pm WEDNESDAY 10am to 4.30pm THURSDAY 10am to 4.30pm FRIDAY 10am to 4.30pm SATURDAY 10am to 4.30pm
## **FUNDRAISING**
## COMMISSION FROM REFERRALS
COMMISSION FROM RECONDITIONED SCOOTERS
PRESENTATIONS TO LOCAL ORGANISATIONS
RAFFLES
BOOKS, CD'S, DVD’S & GREETING CARDS.
## DISABILITY AIDS
CRAFT ITEMS
_**Many thanks to the volunteers for all their help and support.**_
Page 16