2021-09-30-accounts - Yorkley Under 5s

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AGM – Yorkley Playgroup Tuesday 28[th] June 2022

3.00pm

1. Welcome and Introductions

Sophie Thorne – Manager
Amanda Mason – Deputy Manager
Fiona Thomas – Chair
Sara Warren
Kelly Barclay
Suzanne Randor
Damien Randor
Anita Thomas
Emma Pitts

2. Apologies

Nadine Summers

3. Minutes from last AGM

These were read out by Sophie Thorne and agree and signed by the chair.

4. Matters Arising

Not matters arising from previous meeting. Nobody had anything to bring up

5. Chair and Staff report

The Chair and staff report was written together due to a close working relationships.
There is currently a good up take of children attending the setting with 32 children currently on register due to increase in the coming months
The fundraising page, has slowed down this is due to staff not having the time to continue to keep doing this.
We would like to get a grant to get the outside area updated, we spend lots each year doing this however we would like to spend some more out this year to make it more weather proof and hopefully last longer we have received a grant for £1500 from West Dean Parish Council.
The baby group is going well, and we have a good uptake, the money made from baby group will go into the fundraising account too. However in December we need to send a report to the community centre with incoming and outgoings so we

can ensure they will continue to allow us to have the room for free otherwise it would be not beneficial to continue

Lisa left us in April 2022, due to qualification changes, Lauren will be going on maternity leave in September and Mel will be finishing in July.
We have more children accessing the funding on a weekly basis and this is helping with funds
We are struggling with staff, and this is having an impact on the number of children we are able to allow into the setting.

6. Treasures Report

The report was handed out and everyone was given the opportunity to look and ask any questions. No questions were asked this year report. A copy has been attached

7. Any other business

We agreed we need to make a fundraising plan for the year to help support with different ideas.

8. Election of new committee

Fiona agreed to be chair again this was seconded by Kelly Barclay
Nadine will remain treasurer as a paid position, this was seconded by Amanda Mason
Emma Pitts will remain secretary this was seconded by Sophie Thorne
Sara Warren offered to come onto committee this was seconded by Suzanne Radnor
Kelly Barlcay offered to come onto committee this was seconded by Sara Warren.

Date of next meeting to be arranged when all DBS and OFSTED checks completed.

PLEASE SEND TO PATA AFTER YOUR AGM

Charity Name Charity numbe Yorkley Playgroup 1017810 Receipts and payments accounts for the period Period start date 01.10.2020 Period end date 30.09.2021 RECEIPTS AND PAYMENTS Receipts Nursery Education Funding (Free for 2,3 &4) Children's Fees/YORKLEY PARKEND Grants (specify) westdean parish Grants JRS Income dinner fees Fundraising Donations Interest Other Receipts Sub Total Income from the sale of Equipment TOTAL RECEIPTS A PAYMENTS Employment Cost (wages plus HMRC) Training Cost Premises (rent heat etc) BBL Repayment Insurance Administration Food Consumables (paint paper ect equiptment) cleaning Other stationery Sub Total Purchases of equipment and other assets TOTAL PAYMENT B NET OF RECEIPTS AND PAYMENT (A-B=C) Cash funds last year end D Cash Fund this year end (c+D)

STATEMENT OF ASSETS AND LIABILITIES

Cash funds (agree with the balance of the receipts and payment account Debtors(money owed to the charity on the period end date Value of building and equipment (original cost) Liabilities(loans and any other money owed on the period end date)

Signed for the committee Role Date Bank 2295 Fundraising Reserve Petty Cash Petty cash

Previous Year	Current Year
57,691.70	116324.62
23,896.34	7356.16
2,639.60	25442.58
12,000.00	2198.00
12,531.94	11228.22
1,124.28	871.15
5,775.90	8820.11

0.24	0.02
1,075.63	399.76

116,735.63	172,640.62

116,735.63	172,640.62
	-130378.10 -3488.83 -7247.26 -212.97 -798.93 -750 -5220.12 -9838.72 -1450.24 -10438.69 -992.21

104,457.04
4,566.53
4,449.60



5,102.33
8,509.53
1,144.77
15,552.61
1,130.47
144,912.88	-170,816.07

144,912.88	-170,816.07

-28,177.25	1,824.55
40,955.73	12,778.48
12,778.48	14,603.03

See summary sheet for grant breakdown

-31.87

Current Value

Opening Bank 01/10/2020		Closing Bank
	9,478.48	12,419.04
	472.34	1,514.09
	91.23	162.98
	75.96	89.69
	101.21	1.60
	2,460.79	447.50
P/Cash adj	98.47
	12,778.48	14,634.90

30-09-2021