Registered charity number 1017496 Crickhowell Volunteer Bureau Report and Unaudited Accounts 31 March 2024 Crickhowell Volunteer Bureau Report and accounts Contents Page Charity information Trustees, report Indpendent examinders, report Statement of financial activities Balance sheet Notes to the accounts Crickhowell Volunteer Bureau Charity Information Trustees Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Gewyn John Morris Vaughan lan Bennett Mike Davies- Treasurer Independent examiner Catherine A Williams Ltd The Old Bank Beaufort Street Crickhowell Powys NP8 1AD Charlty's prlncipal address Crickhowell Volunteer Bureau Beaufort Street Crickhowell Powys NP81BN Reglstered charlty numbor 1017496 Crickhowell Volunteer Bureau Reglstered ¢harlty number: Trustees, Report 1017496 The trustees present their report together with Ihe extemally examined finanrial statements for the year ended 31 March 2024. The financial $tstements comply with Current $tstutory requirements and with the requirements of the charity's governing document. The referen￿ and administratton detalls shown on the preceding page fomi part of this reporL Stru¢tyre, governance and management Crickhowell Volunteer Bureau is an unincorporated charity, registered with the Charity Commissioners under registered number 1017496. It was registered as a charity on 19th February 1993 and is govemed by its constitulion adopèd on 27th March 1992, which was amended most re￿￿tlY on 12th June 1997. The Trustees who served the charity during the period were as follows: Cyril Teasdale- Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Tim Raikes Gewyn John Morris Vaughan lan Bennett Mike Davies - Treasurer Objects and activities The charitable purpos8s for which the charity was formed, and the way in which it delivers public benefit, remain unchanged". to promote all or any purposes for the benefft of the community in Crickhowell and district deemed by law to be charitable and in particular Ihe advancement of education, th8 furtherance of health and the relief of poverty, distress and sickness. Achlevements and Performance The trustees of Crickhowell Volunteer Bureau would like to express their sincera appreciation to all the groups and volunteers that have supported us over the last 12 months During the year, Crickhowell Volunteer Buréau moved premises from its historic base at the CRIC centre to the new Atrium at The Clarence Hall, Cri¢khowell. We are grateful to members of CRIC for their support over the past 16 yéats, and for the trustees of The Clareno Hall for ensuring the move proceeded as smoothly as possible. During the year. one of our long-standing trustees Tim Raikes passed away. He will be sadly missed by all of those involved with the Volunteer Bureau. The dedication and support of our team of volunteers and stsff membors has enabled us to undertake the followng activities for the benefit of a wide cross section of thé local community. Below is a summary of what we do within the ¢ommunity'.- We Suc￿sSIU[[Y run the Community Car Scheme to provide patient transport to and from hospltals. We run over 30 social groups a month. and offer 1..1 befriending. We offer a prescription delivery setvice. We manage the Duke of Edinburgh , 'Going for Gold,, scheme in the area. We manage 12 Defibrillators in the locality. We operate an infomial voluntary project- recrurting volunteers for one-off tasks or events for Ihe ben6fit of the ￿MmunIty. We are a chosen charity for thè Crickhowell Rotary Club annual duck race. We recruit volunteers for inhouse and external projects. We manage the Santa appeal in Crickhowell enabling Christmas gifts to be delivered to child￿n under the Powys Children's seTvices umbrella. We organise Santa's visit to Cri¢khowell. We manage the provision of Christmas Food hampers. Crlckhowell Volunteer Bureau Reglstered charlty number: Trustees, Report 1017496 Over the years we have developed strong links with other local charitiès and organisations including:_ Dementia Friendly Crickhowell - Cancer Research Wales Icrickhowell Branch)- Crickhowell Rotary Club- The Clarence Hall Crickhow611- Local churches- Schools - Polie8, and Town councils- Crickhowell Health Centre- PAVO I Powys asso¢iation of volunteer organisalions)- GAVO l Gwant association of Voluntary organisationsl - The National Lottery. The Green Man festival. We would like to express our sincere appreciation to thè above organisats'ons for their continued support and to those individuals who have donated to Crickhowell Volunteer Bureau. Flnanclal Revièw Llke many charities we are heavily reliant on grant income and donations in order to generate sufficient funds to ensure that we can continua to provide the much-needed sèrvices that we offer. Statoment of Tru8ts08' rosponslbllltle8 The Trustees are responsible for preparing the Annual Report and the financial stat8m8nts in accordance With applicable law and for being satisfied that the financial slalements give a true and fair view. Th8 Trustses a￿ also responsible for preparing the financial statements in accordance with UK Accounting Stsndards. The Trustees are responsible for keeping adequate accounting records that show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the ¢h8rity. Th6 trustees are responsible for safeguarding the charitls assets and taking reasonable Steps to prevent and d6t6ct fraud and other irregularities. This report was 8pproved by the board on . 1. . 12024 and sign8d on its behalf. Cyril Te8sd8le Cyril Teasdale Chair of the Trustees Crickhowell Volunteer Bureau Independent examiners. report to the board of trustees on the preparation of the unaudited accounts of Crlckhowell Volunteer Bureau for the year ended 31 March 2024 We report on the examination of the accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2024 which are set out on pages I to 11. Respective responsibilities of trustees and examiner The Chartty's trustees are responsible for the preparation of the accounts. The Charty's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to- examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ',and to state whether particular matters have come to our attention Basis of the independent examiner's report Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examlnerfs statement In the course of our examination, no matter has come to our attention., (A) which gives us reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that- proper accounting records are kept in accordance with section 130 of the 2011 Act; and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act., or (B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Catherine A Williams Ltd Chartered Accountants The Old Bank Beaufort Street Crickhowell Powys NP8 1AD .1..￿024 ¢Q P- O) QVO) 0￿0? Invo (D Ln a) Ln Cij Crickhowell Volunteer Bureau Registered charity number: Balance Sheet as at 31 March 2024 1017496 Total funds 2024 Total funds 2023 Notes Fixed assets Tangible assets 8,780 7,555 Current assets Debtors Cash at bank and in hand 4,272 13,878 18,150 36,382 36,382 Creditors: amounts falling due within one year (2,504) (1,596) Net current assets 33,878 16.554 Net assets 42,658 24,109 Funds Unrestricted funds Restricted funds 22,551 20,107 22,497 1,612 Total.funds 42,658 24,109 The trustees are satisfied that the charity is ents'tled to exemption from the requirement to obtain an audit under the Chartties Act 2011. The trustees acknowledge their responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts. Cyril Teasdale Approved on .1..12024 Cyril Teasdale Chair of the Trustees Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2024 1 Accounting policies Basis ofpreparatlon The accounts have beèn prepared on the accruals basis under the hislorical cost convention and in a¢wrdanc8 With the Charities SORP {FRS 102) Accounting and Reporting by Charities.. Statement of Recommended Practi applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2019) and the Charities Act 2011. Income Income from donations or grants is recognised when there is eviden￿ of entl￿ement to the gift, receipt is probable and ils amount can be measured reliably. GiftAld The charity has not registered with HMRC for Gift Aid. Expendlturo Expendilure is recognised in the period in which il is incurred. Costs of charitsble acts'vities comprise of expenditure identified as wholly or mainly attributable to achieving the objectives of the charity. Tangible flxed assets Tangible fixed assets are measured at cost less acwmulative depreciation and any accumulative impaiment losses. Deprec¢ation is provided on all tangible fixed assets, other than freehold land. at rates calculated to wrtte off the cos( less estimated residual value, of each asset evenly over its expècted useful life, as follows-. Office equipment Plant and machinery 200/0 reducing balance 200/0 reducing balance Assets Basic financial assets are inrtially recognised at transaction price including any transaction costs and subseQuen￿Y measured at aM0￿8ed cost detemined using the effects've interest method. Liabilities Basio financial liabilities are initially reoognised at transaction price net of any transaction ¢X•Sts and subsequentty measured at amortised cost determined using the effective interest method. 2 Analysis of income 2024 2023 Donations and legacies: Donations Grants 20,809 43.462 64.271 14.227 19.668 33.895 Charitable activities: Community Car Scheme GAVO Duke of Edinburgh membership fees Welsh Ambulance Car service Santas Grotto table hire Line Dancing Membership fees Other income inc Panto Ticket8 245 14.000 200 1,418 2TT 1.413 390 269 18,212 520 10.C#XJ (250) 12,230 2024 2024 Investment income: Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2024 Interest receivable 108 108 Totsl income 82,591 46,132 3 Anatysis of expendtture 2024 2023 Raising funds: Advertising and PR Fundraising expenses 320 561 881 240 693 933 Charitable activities: Growth Project costs Employee costs Admin and running expenses 25,958 39,964 14,313 80,235 22,773 39,738 15,520 78,031 2024 2023 Other expenditure: Admin and running expenses Independent examin6ls fees 1,413 756 2,169 1,169 720 1,889 Total expendlture 83,285 80,853 4 Independent examinatlon fees The Independent examiners, fees for the year ending 31st March 2024 were £756.00 and were unpaid at the yearend. 5 Employees 2024 Number 2023 Number Average number of persons employed by the charity 6 Tanglble fixed assets Offi¢e equipment Plant and machinery Totsl At 1 April 2023 At 31 March 2024 9,223 9,223 10,132 10,132 19.355 19,355 Depreciation At 1 April 2023 Charge for the year At 31 March 2024 7,038 437 7,475 1,342 1,758 3.100 8,380 2.195 Net book value At 31 March 2024 1.748 8.780 At 31 March 2023 2,185 8,790 10,975 Crickhowell Volunteer Bureau Notes to the A¢¢ounts for the year ended 31 March 2024 Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2024 7 Debtors 2024 2023 other debtors 4,272 8 Creditors: amounts falling due within one year 2024 2023 Trad8 creditors Accruals Taxation and social security costs Other creditors 1.116 757 631 703 174 719 1,598 2,504 9 Funds Fund balancos brought fO￿ard Fund balancei carrled forwar. Income Expgndlture Transfers Unrestricted funds Restricted Funds 22,497 1.612 24,109 75,859 27,511 103,370 175,8051 (9,0161 84,821 22,551 20,107 42,658 10 Analy818 of net assets between fundB Unr88trlcted funds Restricted fund8 Totsl Fixed assets Currént assets Current liabilities Net assets as at 31 st Ma￿h 2024 8.780 16.275 2,504 8,780 36,382 2,504 20,107 20,107 11 Transactlons wlth Trustees and related party tran8a¢tion8 No Truslee received remuneration or benefits from the charity during the year ending 31 sl March 2024 for their role a8 Irustee 12023.. £nill- A truslee was also a volunteer driver for the charity and was reimbursed at the approved HMRC mileage rate. 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