Charity registered number 1017425
Marshfield Pre-School
Report and Accounts
31 August 2023
**Marshfield Pre-School Registered number: 1017425 Annual report of the trustees**
Marshfield pre-school is a registered charity (number 1017425). The charity's registered address is Marshfield Pre-school, Hayfield, Marshfield, Chippenham, SN14 8RA
## **Objective of the charity**
The objective of Marshfield Pre-School is to offer accessible childcare for all (through low pricing) and to provide children with the opportunity to learn through play, meeting the teaching guidelines for children of pre-school age. It provides a high standard of care and received a good OFSTED report in 2019. The pre-school is a well used and vital facility in Marshfield, enabling children to mix with other local children, develop social skills and make friends with whom they will attend the local primary school. We also provide a holiday club for all children from 2-11 years. We are open from 7.30am to 6pm 51 weeks of the year.
## **Trustees**
The trust members who held office last year were:
A Cherry-Williams C Loney D Beechey E Cousins A McKee
## **Achievements during the year**
During the year we invested in new fencing arounf our front garden to improve the safety and security of our children. Work also started on updating our back garden to bring it back to full use and enhance our forest school.
## **Reserves Policy**
There are reserves of £126,259 (2022 - £123,071). Of these funds it is considered prudent to maintain a working capital reserve of £15,000. Future projects which will also require some of this reserve include refurbishment of the back garden.
The Trustees decided that an Emergency fund should always be held on deposit and only used if the Pre-school faces financial hardship. Should this money be needed fundraising events will be held to replace it as soon as possible.
## **Obligations of the Trustees**
Marshfield Pre-school raised money and received grants to build an extension to Marshfield Community centre. The extension was completed in January 2004. The extension owned by Marshfield Community Association (registered charity 297306) and the Pre-school has committed to a 15 year lease which started on 19 January 2004, and is currently in the process of being renewed.
1
Marshfield Prtsschool
Registernd numhr:
Annual r•port of the trustees
1017425
TnJst•8s' RgsponsSbllltles
The Trustees are required under the Charibes Act 1993 to prepare a(tounts lor eath financial year
which 94ve a true and fair view olthe charitys financkql athÈbes duriThJ the y8ar and of its posibon at
Ihe end of Ihe ar lunless Ihe charity is enblknj to prepare accounts on thè attemativ8 rIpts and
payrnerkts basis). In preparing amwnts gNiNJ a true fair the trvstse5 shouhl folbw best
practsce and..
select suitable aC(nting poliues and appty Ihem consistenty,
make judgetnenls and e$bmates that are reasonable and prudenL
8tste whether apPItrAe ac¢wntÈng standards and siatements of rwmmended practtc& have
been followed, subjecl to any departur85 disck)sed antl explained in the aco)unts.
prepar8 the actounts on 8 going CA)nM basi5 unk888 it is appropn.ate to presume that the
charity will continue in operation.
Th& TnJste8s a respsIble for keeping acc¥)unb"ThJ recLYd5 whith disdose vitth reasonatAe
accuracy Ihe fnartcial posil*)n ol thè tharity and 1¢h enatA8 them to ascertain the finanoal
p0SOn ofthe tharity and whKh enable them to ensure thai th8 aCnts comply with appliG4ble
law and regulations. They a also reSponsie for safeguardirwj Ihe assets ol the tharity and
hence lor taknng reasonable stepts for hte kxeventsm aThJ d8teclTh ol frathy aThJ oth
ivegulariti85.
Thi8 report was approved ty Ihe truslee5 on date and ned on lhr half.
A Cherry-William8
ChaIrparn
oa1041&4
**Marshfield Pre-School Independent Examiner's Report**
## **Independent Examiner's report to the Trusteess of Marshfield Pre-School**
We report on the accounts of the charity for the year ended 31 August 2023, which are set out on the pages 4 to 6
## **Respective Responsibilites of Trustees and Examiner**
As the charity's Trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 43(2) of the Charities Act 1993 ("the Act") does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
Our examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unsual items or disclosure in teh accounts, and seeking explanations from you as Trustees We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting recorsd in accordance with section 41 of the Act, and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, except as disclosed in Note 1(a) of the accouns, have not been met, or
2. To which, in my opinion, attention should be drawn to enable proper understanding of the accounts to be reached.
Karen Sayers Limited Chartered Accountants
29 Silver Street Colerne Wilts SN14 8DY
2 April 2024
3
## **Marshfield Pre-School**
## **Income and Expenditure for the year ended 31 August 2023**
|**Notes**
**Income**
Direct expenses
**Surplus**
Administrative expenses
Other operating income
2
Interest receivable
**Surplus/(deficit) for the year**|**2023**
**£**
222,693
(15,748)
206,945
(207,992)
3,985
2,938
250
3,188|**2022**
**£**
177,431
(10,419)|
|---|---|---|
|||167,012
(169,131)
516|
|||(1,603)
8|
|||(1,595)|
4
## **Marshfield Pre-School**
## **Balance Sheet as at 31 August 2023**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
5
**Net current assets**
**Net assets**
**Funds of the Charity**
Emergency Fund
General Fund
6
**Total reserves**|**2023**
**£**
31,884
6,947
103,708
110,655
(16,280)
94,375
126,259
8,000
118,259
126,259|**2022**
**£**
35,072
5,860
82,707
88,567
(568)
87,999
123,071
8,000
115,071
123,071|**2022**
**£**
35,072
5,860
82,707
88,567
(568)
87,999
123,071
8,000
115,071
123,071|
|---|---|---|---|
|||||
||||123,071|
||||8,000
115,071|
||||123,071|
A Cherry Williams
Approved by the Trustees on 2 April 2024
5
**Marshfield Pre-School Notes to the Accounts for the year ended 31 August 2023**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared on the accruals basis.
## _**Income**_
Income represents the valueof grants received and fees charged for services supplied.
## _**Depreciation**_
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
Equipment 25% straight line Land and building straight line over the period of the lease
## _**Pensions**_
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
|**2**|**Operating profit**|**2023**|**2022**|
|---|---|---|---|
|||**£**|**£**|
||This is stated after charging:|||
||Depreciation of owned fixed assets|3,188|3,188|
|**3**|**Tangible fixed assets**|||
|**2**
**Operating profit**
This is stated after charging:
Depreciation of owned fixed assets
**3**
**Tangible fixed assets**|**2023**
**£**
3,188|**2022**
**£**
3,188|
|---|---|---|
||||
|**Cost**
At 1 September 2022
At 31 August 2023
**Depreciation**
At 1 September 2022
Charge for the year
At 31 August 2023
**Net book value**
At 31 August 2023
At 31 August 2022
**4**
**Debtors**
Trade debtors
Provision for bad debts|**2023**
**£**
9,329
(2,382)
6,947|**Land and**
**buildings**
**£**
55,796|
|||55,796|
|||20,724
3,188|
|||23,912|
|||31,884|
|||35,072|
|||**2022**
**£**
8,242
(2,382)|
|||5,860|
6
## **Marshfield Pre-School Notes to the Accounts**
**for the year ended 31 August 2023**
|**5**
**Creditors: amounts falling due within one year**
Trade creditors
Other taxes and social security costs
Other creditors
**6**
**Funds**
At 1 September 2022
Surplus for the year
At 31 August 2023|**2023**
**£**
576
704
15,000
16,280
**2023**
**£**
123,071
3,188
126,259|**2022**
**£**
-
-
568|
|---|---|---|
|||568|
||||
7
## **Marshfield Pre-School**
## **Detailed income and expenditure for the year ended 31 August 2023**
|**Income**
Direct costs
**Gross income**
Administrative expenses
Other operating income
**Operating surplus/(deficit)**
Interest receivable
**Surplus/(deficit)**|**2023**
**£**
222,693
(15,748)
206,945
(207,992)
3,985
2,938
250
3,188|**2022**
**£**
177,431
(10,419)|
|---|---|---|
|||167,012
(169,131)
516|
|||(1,603)
8|
|||(1,595)|
8
## **Marshfield Pre-School**
## **Detailed income and expenditure for the year ended 31 August 2023**
|**Income**
Member's Fees
Nursery grant
Dinner Money
Fundraising
Donation
**Direct costs**
School Dinners
Holiday club expenses
Consumables
**Administrative expenses**
Employee costs:
Wages and salaries
Pensions
Employer's NI
Staff training and welfare
Travel and subsistence
PLA Insurance
Course Fees and Manuals
Uniforms
Gifts and Staff Incentives
AGM costs
Computer costs
Entertaining
Premises costs:
Rent
Waste
Light and heat|**2023**
**£**
116,438
94,441
10,453
931
430
222,693
12,025
-
3,723
15,748
149,905
2,469
4,829
716
39
2,047
2,842
1,279
258
61
360
-
164,805
7,050
1,094
3,500
11,644|**2022**
**£**
117,934
53,180
5,578
658
81|
|---|---|---|
|||177,431|
|||7,641
45
2,733|
|||10,419|
|||126,713
2,211
3,348
-
-
1,905
430
152
440
-
76
108|
|||135,383|
|||6,324
860
-|
|||7,184|
9
## **Marshfield Pre-School**
## **Detailed income and expenditure for the year ended 31 August 2023**
|General administrative expenses:
Telephone and fax
Stationery and printing
Information and publications
Subscriptions
Bank charges
Equipment expensed
Software
Website
Repairs and maintenance
Depreciation
Ofsted registration
Events
Sundry expenses
Legal and professional costs:
Accountancy fees
Solicitors fees
Advertising and PR
Other legal and professional
**Other operating income**
Other operating income|**2023**
**£**
960
838
9
806
159
1,656
1,546
88
19,023
3,188
220
1,274
407
30,174
324
178
867
-
1,369
207,992
3,985|**2022**
**£**
845
356
-
748
100
15,628
1,438
-
1,943
3,188
220
224
44|
|---|---|---|
|||24,734|
|||300
-
1,415
115|
|||1,830|
||||
|||169,131|
|||516|
10