The Russell School PTA:
Registered Charity no: 1017405
The Treasurer report as at 31 July 2025
The purpose of the PTA is to raise funds for the benefit of the children attending The Russell School, while also fostering engagement between teachers, parents, and pupils to enhance the school community. There is a general distinction between two types of funds: general PTA funds, which are used for the benefit of the whole school, and class-specific funds, which are raised by individual year groups and used for their needs.
Change in Fund Structure and Charity Name Change
At the start of the year, the PTA Trustees unanimously agreed to revise the way funds are managed and raised. Previously, the PTA maintained both general and class-specific reserves. To streamline fundraising efforts and simplify financial administration, all reserves will now be held in a single PTA Operating Fund .
During the second half of the year, the PTA Trustees unanimously voted to change the charity’s name to Friends of The Russell School . This change reflects a desire to simplify our identity and better communicate our goals and values and will be actioned during the first half of the academic year.
Furthermore, to support clearer financial governance, the PTA Trustees has established two independent funds, each serving different functions within the school. Both funds operate through the “Friends of The Russell School” charity and are collected through Local Giving for ease of use.
1) The Russell School PTA Operating Fund
2) The Russell School Education Fund (RSEF)
The Russell School receives its funding from the government on a per-pupil basis, but student numbers are much lower across the UK than they have been in the past. School budgets are being stretched to cover increasing overheads, meaning the school must make difficult decisions on what can be prioritised.
The RSEF is allocated at the discretion of our amazing headteacher Mrs Brooks to invest in the future of our school, and to ensure we can continue to provide a creative, exciting curriculum for our children.
The Russell School PTA:
Registered Charity no: 1017405
The Russell School PTA Operating Fund is an unrestricted fund used to support a wide range of school and community activities organised by the PTA. This includes funding for events, enrichment activities, equipment, and other initiatives that enhance the school experience for all pupils. The fund also covers administrative and operational costs related to PTA activities.
Existing class fund balances have been frozen and will move with each year group until they reach Year 6. These funds can then be used to subsidies Year 6 leavers' memorabilia, if they so wish.
Future Class Fundraising for Year 6
Beginning in Year 5, each class may once again raise funds specifically for the purpose of subsidising their Year 6 leavers' memorabilia. This ensures that pupils and families have sufficient time to prepare for and support the costs associated with the end-of-year celebrations.
Ceasing of Year-End Fund Redistribution
Historically, any remaining Year 6 class funds at the end of the academic year were divided between the Nursery and Reception classes. This practice, intended to support those year groups who had not yet had fundraising opportunities, will end in 2025.
Going forward, any leftover balances from Year 6 classes will be transferred to the General PTA Fund for broader use across the school.
The Russell School PTA: Registered Charity no: 1017405
The Table below outlines the frozen funds as at 1[st] August 2024:
| The Table below outlines the frozen funds as at 1[st]August 2024: | The Table below outlines the frozen funds as at 1[st]August 2024: |
|---|---|
| Year Group Funds as at 1st August 2024(£) |
|
| Nursery* 171.50 |
|
| Reception * 185.50 |
|
| Year 1 183.68 |
|
| Year 2 470.02 |
|
| Year 3 670.65 |
|
| Year 4 957.45 |
|
| Year 5 481.76 |
|
| Year 6 | 1,632.81 |
*Prior Year 6 left a balance of £343 which was agreed to be split between Nursery and Reception classes of 2024/2025.
Grants, Events and Sponsorships
Over the past year, PTA volunteers applied for a range of grants, including those from Petersham Open Gardens, Ham Close Funds, the BUPA Green Community Grant, Music for All and Universal Music UK Sound Foundation.
The PTA also received a grant in 2024 from the Richmond Parish Lands Charity, which focuses on supporting organisations with a particular emphasis on education.
A variety of events were organised by our PTA members this year, including the Christmas Fair, Quiz Night, Music Concert, Cake Sales, Secondhand School Uniform Sales, Plant Sales, Bounceathon, Ham Fair, Cookbook, Petersham Open Gardens, Gardening afternoon club and the Russell Rocks Summer Festival.
Furthermore, the PTA has secured sponsorship from various local businesses, including Mathnasium, Gibson Lane and Happy Kids Dental (Hammersmith).
The Russell School PTA:
Registered Charity no: 1017405
1) Cash in Hand – Bank Balance
| Notes Amount(£) |
Notes Amount(£) |
Notes Amount(£) |
|---|---|---|
| Income | ||
| Grants 1 7,830.00 |
||
| Corporate Donation /Sponsorship 2 1,420.00 |
||
| FundraisingEvents 3 16,618.16 |
||
| Class funds 4 321.90 |
||
| Other income 4 784.85 |
||
| Total income 26,974.91 |
||
| Expenditure | ||
| General and other 5 784.75 |
||
| Events expenditure* 3 2,542.64 |
||
| Class funds expenses 6 1,202.64 |
||
| School events / resources subsidies 7 4,078.23 |
||
| School trips subsidies 8 3,825.40 |
||
| Total expenditure 12,433.66 |
||
| Surplus for theyear 14,541.25 |
||
| Bank balance b/fwd 24,886.62 |
||
| Closing bank balance as at 31 July 2025 | 39,427.87 |
*excluded platform fees
The Russell School PTA:
Registered Charity no: 1017405
Notes to the Income and Expenditure Accounts
NOTE 1
Grants received, applied and brought forward as at 31 July 2025:
| Grants Restricted Amount Raised(£) |
Grants Restricted Amount Raised(£) |
Grants Restricted Amount Raised(£) |
|---|---|---|
| Petersham Open Gardens Schoolgardenprojects 7,830.00 |
||
| Ham Close Funds Schoolgardenprojects Granted* £20,000 |
||
| BUPA Green Community Grant School garden projects Submitted – Decision Pending |
||
| Music for All = £2,000 School music department Unsuccessful |
||
| Universal Music UK Sound Foundation = £1,000 School music department Granted* £600 |
||
| Richmond Parish Lands Charity b/fwd £275.00 |
N/A | N/A |
*These will be paid in academic year 2025/2026. Grants are considered restricted funds,
when the money received must be used specifically for the purposes outlined in the grant application.
NOTE 2
Monetary donations / sponsorship from corporation during the year – these sponsorships are shown separately from the fund-raising events.
| Monetary donations / sponsorship from corporation during the year – these sponsorships are shown separately from the fund-raising events. |
Monetary donations / sponsorship from corporation during the year – these sponsorships are shown separately from the fund-raising events. |
|---|---|
| Corporate Donations/Sponsorship Amount(£) |
|
| Mathnasium – Christmas Stall 220.00 |
|
| Mathnasium – Bounceathon 150.00 |
|
| Sports Generations 100.00 |
|
| We make footballer 100.00 |
|
| Music Mayhem 100.00 |
|
| Total 670.00 |
|
| HappyKids Dental – Russell Rock Summer festival– for music dept 750.00 |
|
| Grand Total 1,420.00 |
|
| Invoiced but notyet received | |
| Gibson Lane 750.00 |
|
| Mathnasium 220.00 |
|
| Total 970.00 |
|
The Russell School PTA:
Registered Charity no: 1017405
NOTE 3
Fundraising events run by the PTA during the year are shown by amount raised, event costs and net amount received. Additional income from monthly donations and Gift Aid is also included, along with platform fees for processing these donations.
| Events Amount Raised(£) Event Costs(£) Net amount received(£) |
Events Amount Raised(£) Event Costs(£) Net amount received(£) |
Events Amount Raised(£) Event Costs(£) Net amount received(£) |
Events Amount Raised(£) Event Costs(£) Net amount received(£) |
|---|---|---|---|
| Christmas Fair / Other Christmas Project (cards) 3,002.81 459.16 2,543.65 |
|||
| Quiz night^ 382.00 149.28 232.72 |
|||
| Music Concert^ 2,017.75 393.50 1,624.25 |
|||
| Bounceathon^ 985.00 235.00 750.00 |
|||
| Russell Rocks Summer Festival # 4,431.17 356.44 4,074.73 |
|||
| Cake sales 201.61 - 201.61 |
|||
| Plant Sales 331.76 - 331.76 |
|||
| Second hand uniform sales 157.45 - 157.45 |
|||
| Petersham Open Gardens 772.62 217.59 555.03 |
|||
| Ham Fair 121.50 72.57 48.93 |
|||
| Cook Book 279.43 - 279.43 |
|||
| GardeningClub^ 1,510.00 659.10 850.90 |
|||
| EasyFundraising 788.67 - 788.67 |
|||
| Sports day* 216.00 - 216.00 |
|||
| Total 15,197.77 2,542.64 12,655.13 |
|||
| Additional income | |||
| Monthlydonations via localgiving^ 945.00 - 945.00 |
|||
| Gift Aid(from all fund raisingevents) 713.75 - 713.75 |
|||
| Platform fees | |||
| Stripe - 134.92 (134.92) |
|||
| Localgiving (rec’d net of fees) (169.06) - (169.06) |
|||
| Paypal (69.30) - (69.30) |
|||
| Total fundraising 16,618.16 2,677.56 13,940.60 |
|||
^ excluding gift aid and platform fee
excluding raffle figures of £909.90 – still to receive
*Cash £54.40 for Sports day still to be banked
The Russell School PTA:
Registered Charity no: 1017405
NOTE 4
Other Income
Other income includes funds received from renting out the school railings to a corporate business at an agreed rate. However, the agreement with Sports Generation ended in June 2025 after discussions about a price increase, as the price had remained the same for five years. Mathnasium has agreed to advertise with two banners: one on Petersham Road from June and another, starting in September, at the Meadlands Gate.
During the year, some parent volunteers busked at Richmond Station for the Crisis charity and asked the PTA to transfer the funds directly to the organisation.
Other income also includes funds raised by the Year 5 class for activities planned in Year 6.
| Amount(£) | Amount(£) |
|---|---|
| Sports Generations – Banner Advertisement 590.00 |
|
| Mathnasium – Banner Advertisement(startingJune 2025) 75.00 |
|
| Collection for other charity– Crisis 119.85 |
|
| Total 784.85 |
|
| Year 5 fundraisingfor activities in Year 6 321.90 |
|
NOTE 5
General and other expenditure comprises administrative costs for running the PTA.
During the year, some parent volunteers busked at Richmond Station for the Crisis charity and asked the PTA to transfer the funds directly to the organisation.
| The Russell School PTA: Registered Charity no: 1017405 Amount(£) Membershipfee – localgiving 180.00 PTA insurance 162.00 Assets – Fridge / trolley 187.98 Stripe fee(see above Note 3) 134.92 Collection for other charity– Crisis 119.85 Total 784.75 ~~ng~~ |
The Russell School PTA: Registered Charity no: 1017405 Amount(£) Membershipfee – localgiving 180.00 PTA insurance 162.00 Assets – Fridge / trolley 187.98 Stripe fee(see above Note 3) 134.92 Collection for other charity– Crisis 119.85 Total 784.75 ~~ng~~ |
|---|---|
| NOTE 6 | |
| Amount(£) | |
| Year 6 – Hoodies for Teachers | 68.00 |
| Year 6 – Yearbook | 762.29 |
| Year 6 – End ofyearparty-pizza | 150.00 |
| Year 6 – End ofyearparty- drinks | 31.35 |
| Year 6 – End ofyearparty– ice cream | 191.00 |
| Total | 1,202.64 |
NOTE 7
The PTA helps subsidise school events and resources, which is a key part of its role. Some of these expenses are for annual events and are therefore included in the PTA’s regular budget. Amount (£) Panto – ice cream 442.50 Stage extension 1,286.92 School band tech 700.00 School Microphones 139.50 School headphones 303.81 School digital piano 237.50 Other school project – The Orchard 198.00 Vocal sessions Year 4 300.00 Student parliament fee 50.00 Tree fort inspection 420.00 ~~==~~ Total 4,078.23
The Russell School PTA: Registered Charity no: 1017405
NOTE 8
The PTA also provides support for the school trip each year; this year, £1,000 was budgeted per class. Some classes chose to use the full amount, while others opted for local trips and required less. The final decision depended on each class teacher. We are still expecting some invoices to come through, so final costs may be updated. Amount (£) Nursery / Reception 460.40 Year 1 - Farm 500.00 Year 2 – Sea Life 500.00 Year 3 365.00 Year 4 – Young Thames Mariners 1,000.00 Year 5 * - Year 6 – Isle of Wight 1,000.00 ~~a~~ Total 3,825.40 Year 5 did not use the budgeted amount for their Sawyers Croft trip The Russell School Education Fund (RSEF) and other restricted funding pots*
In accordance with the EGM held on 2 July 2025, the PTA operating funds will move £10,000 towards the RSEF for 2025-2026 academic year. Below is the breakdown of various restricted funds. Amount (£) Closing Balance from the bank as at 31 July 2025 is made up from the following restricted funds: 39,427.87 The Russell School Education Fund (RSEF) 10,000.00 Gardening Project Grant 7,830.00 Frozen Class pot (2025-2026) 3,442.47 Grand piano 3,000.00 PTA Operating fund 15,155.40 ~~—=~~
The Russell School PTA:
Registered Charity no: 1017405
Scheduled Expenditure before the year end
The following are expenditures that the PTA agreed to pay before the end of the year and are included to provide an overall view of the accounts.
| Amount(£) | |
|---|---|
| Piano tuning | 340.00 |
Frozen class funds
The Table below outlines the frozen funds as at 1[st] August 2025:
| The Table below outlines the frozen funds as at 1[st]August 2025: | The Table below outlines the frozen funds as at 1[st]August 2025: |
|---|---|
| Year Group Funds as at 1st August 2025(£) |
|
| Nursery* - |
|
| Reception * 171.51 |
|
| Year 1 185.50 |
|
| Year 2 183.68 |
|
| Year 3 470.02 |
|
| Year 4 670.65 |
|
| Year 5 957.45 |
|
| Year 6 803.66 |
|
| Total | 3,442.47 |
*Prior Year 6 (24-25) left a balance of £430.17 which was agreed to put into the PTA General operating funds
The Russell School PTA:
Registered Charity no: 1017405
Budget spending forecast for PTA Operating Funds for 2025-2026
| Budget spending forecast for PTA Operating Funds for 2025-2026 | Budget spending forecast for PTA Operating Funds for 2025-2026 |
|---|---|
| Forecasted amount (£) |
|
| Class trips(coaches £1,000per class except EYFS £500 each) 7,000.00 |
|
| Panto – ice cream 330.00 |
|
| Maintenance / inspection(tree fort £2,500,readinghut £500) 3,000.00 |
|
| Grand Piano 1,945.00 |
|
| Band tech 720.00 |
|
| Year 4 vocal sessions 300.00 |
|
| Pupil Parliament fee 50.00 |
|
| Ad-hocprojects 200.00 |
|
| PTA Platform fees 200.00 |
|
| PTA Membershipfees – localgiving 200.00 |
|
| PTA Insurance 250.00 |
|
| Total 14,195.00 |
|
| PTA operating fund 15,155.40 |
|
| Surplus for 2025/2026 without any fundraising events | 960.40 |
Prepared by: Phoebe Reule Position: PTA Co-Treasurer
Date: 23 September 2025
BETA Having problems on this page? Your ~~feedback~~ will help us to improve it.
Account (/group/guest/my-details) Sign out (/c/portal/logout)
@ You will be logged out after 30
Messages (/group/guest/notifications)
minutes of inactivity.
Home
==> picture [17 x 8] intentionally omitted <==
----- Start of picture text -----
Print
----- End of picture text -----
Charity Commission Annual Return 2025
THE RUSSELL SCHOOL PARENT TEACHER ASSOCIATION Charity registration number: 1017405
Most of the information you give in this form will become publicly available on the Register of Charities ~~.~~ Any field that the Charity Commission will not display will be clearly marked ~~.~~
This document is a record of the information provided in the Annual Return 2025 ~~.~~
PARTA ~~-~~ Charity information
Financial period start date
Financial period end date
Income £
Spending £
==> picture [388 x 18] intentionally omitted <==
----- Start of picture text -----
How many contracts (other than grant agreements) did your charity receive from central
government or a local authority during the financial period for this return?
----- End of picture text -----
How many grants did your charity receive from central government or a local authority during the financial period for this return?
==> picture [223 x 9] intentionally omitted <==
----- Start of picture text -----
Donations and legacies (excluding Endowments Received)
----- End of picture text -----
Charitable activities
==> picture [481 x 736] intentionally omitted <==
Does the charity have any trading subsidiaries?
Were any of your charity's properties held by holding or custodian trustees on behalf of your charity (excluding the Official Custodian) during the financial period for this return?
People were permanently employed by your charity
a were on fixed-terms contracts with _ “a
==> picture [259 x 492] intentionally omitted <==
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Sel|f-|employed|people|were|working|for|your|charity|
|Internal|charity|financial|controls|policy|and|procedures|
|Safeguarding|policy|and|procedures|
|Financial|reserves|policy|and|procedures|
|Complaints|policy|and|procedures|
|Serious|incident|reporting|policy|and|procedures|
|Internal|risk|management|policy|and|procedures|
|Trustee|expenses|policy|and|procedures|
|Trustee|conflicts|of|interest|policy|and|procedures|
|Investing|charity|funds|policy|and|procedures|
|Campaigns|and|political|activity|policy|and|procedures|
|Bullying|and|harassment|policy|and|procedures|
|Social|media|policy|and|procedures|
|Engaging|external|speakers|at|charity|events|policy and|procedures|
----- End of picture text -----
==> picture [481 x 738] intentionally omitted <==
Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?
Any information you give us will be held securely and processed only in accordance with the rule on data protection ~~.~~ We will not disclose your personal details to anyone unconnected to the Charity Commission unless:
« you have consented to their release; or
- we are legally obliged to disclose them; or
" we regard disclosure as either (a) necessary so that we can properly carry out our statutory functions or (b) necessary in the public interest ~~.~~
We may share and disclose information about you with relevant public authorities, regulatory bodies and agencies, outside the Charity Commission but only if:
" we can lawfully do so; and
- we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest
Information we collect about you
We will use this information:
To enable us to carry out our statutory functions and duties;
This will include the following actions:
(a) update, consolidate, and improve the accuracy of our records;
(b) undertake crime detection and prevention and law enforcement and assist the third parties specified above to investigate or prevent crime and carry out law enforcement;
(c) data analysis, testing, research, statistical and survey purposes
Information we receive from other sources.
Information we receive from other sources
We may combine this information with information you give to us and information we collect about you ~~.~~
We may use this information and the combined information for the purposes set out above (depending on the types of information we receive) ~~.~~
We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life; and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act ~~.~~
The Data Protection Act 1998 regulates the use of "personal data’, which is essentially any information, however stored, about identifiable living individuals ~~.~~
As a ‘data controller’ under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form ~~.~~
Please check back frequently to see any updates or changes to our privacy policy ~~.~~
This annual return has not been submitted and no Declaration has been made
by CHARITY COMMISSION| FOR ENGLAND AND WALES
. Independent examiner's report on the accounts
Report to the trustees/ members of | The Russell School Parent Teacher Association
On accounts for the year | 31 July 2025 ended
==> picture [102 x 24] intentionally omitted <==
----- Start of picture text -----
Charity no | 1017405
(if any)
----- End of picture text -----
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2025.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
-
e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
==> picture [139 x 13] intentionally omitted <==
----- Start of picture text -----
Name: |MAGDA ANDRONIC
----- End of picture text -----
1
IER
October 2018
==> picture [155 x 34] intentionally omitted <==
==> picture [502 x 58] intentionally omitted <==
==> picture [122 x 44] intentionally omitted <==