The Bishope of Guildford’sis) 3, Foundation@
The Bishop of Guildford’s Foundation (the Charity) is also known by its working name The Bishop of Guildford’s Communities Fund
Trustees’ Report, Independent Examiner’s Report and Accounts
For the period 6" April 2023 to 31%* December 2023
Charitable incorporated organisation
Registered Charity No. 1017385
Registered office: Willow Grange, Woking Road, Guildford GU4 7QS
Trustees, report For the period 6" April 2023 to 31°* December 2023
Trustees
The Charity’s Trustees during the period were:
Rt Revd Andrew Watson Bishop of Guildford and Chair of Trustees Andrew Carvell Treasurer. Appointed as a Trustee on 6™ July 2023 Louise Kenyon Secretary Michael Bishop Treasurer, until 5 July 2023 Deborah Harrison Revd Claire Isherwood Richard Peters Ebert Spreeth
Structure, governance and management
On 19" April, 2023, the Charity became a Charitable Incorporated Organisation (CIO) governed by a Constitution based on the Charity Commission’s Foundation model constitution.
The Trustees manage the affairs of the CIO and exercise its powers. The eligibility, appointment, term, retirement and removal of Trustees are governed by the Constitution. There must be between three and twelve Trustees.
Decisions are taken either at a meeting of the Trustees when a quorum is present with the Trustee chairing the meeting have a casting vote or by resolution in written or electronic form by agreement of a majority of all of the Trustees. The Trustees meet as and when required, typically three times per year.
The members of the Charity are its Trustees and the only persons eligible to be members of the Charity are its Trustees. The members meet from time to time or agree by resolution in writing to make those decisions which must be made by the members of the CIO.
Prior to 19 April 2023, the Charity was a company limited by guarantee (Company No. 2785207). It was governed by its memorandum and articles of association, dated 29" January 1993.
Charitable objects and activities
The Charity promotes the following charitable objects within the Diocese of Guildford (the Diocese): The advancement of religion in the Diocese; The relief of poverty within the Diocese; The advancement of the education of children and adults in the Diocese; and Other purposes beneficial to the community within the Diocese.
The Charity receives donations from parishes in the Diocese and from individuals. It raises funds by carrying out fundraising activities. The Charity offers grants to projects initiated by Church of England churches and those in active partnership with them to assist in fulfilling the Diocese’s vision within the terms of the Charity’s objects.
The Charity provides benefit to the general public by seeking to achieve its objects through providing grants as described above. The Trustees confirm that they have consulted the Charity Commission’s general guidance on public benefit when reviewing the objects and activities of the Charity, and in planning future activities and making grants.
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Payments including grants made by the Charity Payments in the current period were £15,391 (previous period £32,191). The majority of payments were grants made by the Charity. During the period the Charity made three grants totalling £13,250. These grants were to support community projects. One project in particular provided support to the elderly, while another focussed on entrepreneurial youth work.
Grants in the period were lower than grants in the previous period (nine grants, totalling £30,950). The difference in grants between the periods is attributed to two main reasons. First, because of the change in accounting date, the current period was nine months compared to the previous period being twelve months. Second, a significant number of organisations requested grants in the previous period as projects started or restarted after the Covid restrictions. There were also fundraising and administration costs of £249 (previous period £1,241). The payment of certain Lent Appeal receipts is described in a separate section below.
Receipts
Receipts in the current period were £15,524 (previous period £21,136). These receipts included donations of £8,900, Walk the Wey fundraising of £2,390, a returned grant of £1,200, which was originally paid out in the previous period, and interest receipts of £276.
Lent Appeal receipts and payments including third party receipts and payments
The Charity received £1,379 in the period from the Bishop of Guildford’s 2023 Lent Appeal. This was one-half of the Appeal’s receipts. The other half of the receipts, totalling £1,892 (being £1,379 in the period and £513 in the previous period) were received and paid out on a third party basis by the Charity. This was because the Bishop of Guildford had decided ahead of his Appeal that half of the Appeal’s receipts would be dedicated to disaster relief efforts related to the earthquakes in Turkey and Syria.
Cash funds
Cash funds at the end of the period were £34,299 (previous period £34,166). The increase of £133 was due to payments exceeding receipts.
Reserves policy
On 5" October , 2023, updated the Reserves policy to be that the Charity maintains reserves so that it should be able to carry on its charitable activities meeting requests for grants and its costs, both expected and unforeseen, for a 12 month period even if donations to the Charity are significantly reduced or it is not successful in carrying out fundraising activities.
The Trustees regularly monitor the level of reserves and the reserves policy. They consider whether the level of reserves is supporting the Charity to operate effectively; whether the level of reserves is in line with the policy; and whether to update the reserves policy.
Prior to 5‘ October , the Reserves policy was that the Board of Trustees maintained unrestricted reserves at a minimum level of £1,000, equivalent to estimated administration costs for the next six months. Any surplus was retained temporarily on deposit to be used for future grants.
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Reserves
The Charity’s reserves at the current period end are £34,299. At the prior period end, the Charity’s reserves were £29,653.
Community Foundation for Surrey
In 2018, when the Charity ceased its partnership with the Community Foundation for Surrey (CFS), the Community First Endowment Fund held by CFS in the name of the Charity could not legally be transferred to the Charity. The Endowment Fund continues to be managed by the CFS trustees. Income from the Endowment Fund less a contribution to CFS costs is accumulated in a Bishop of Guildford’s Foundation Grants Fund held by CFS. The CFS trustees make grants from this fund. CFS seeks input from the Charity about grants from this fund.
As at 31%t December 2023, the Endowment Fund had a balance of £109,527 and the Grants Fund had a balance of £2,275. During the period no grants were made by CFS (previous period, two grants totalling £10,500).
Declaration
The Trustees declare that they have approved the trustees’ report and accounts. Signed on behalf of the Charity’s Trustees
Signature
Name Position
Cerdrew Wakn~ ‘achat Covel| Andrew Watson Andrew Carvell Bishop of Guildford Guildford Honorary Treasurer
Bishop of Guildford Guildford Chair of Trustees
Date
17 June 2024 17 June 2024
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Independent examiner’s report
to the Trustees of The Bishop of Guildford’s Foundation (Registered Charity No. 1017385) on the accounts for the period 6" April 2023 to 31* December 2023
| report to the Trustees on my examination of the accounts of the Charity for the period ended 31* December 2023 as set out on pages 6 to 10.
As the Trustees of the Charity , you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
e Accounting records were not kept in accordance with section 130 of the Act or
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e The accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signature [imal :
Name lan Durrant
Relevant professional Chartered Accountant, CA(SA) qualifications
Address 182 New Road, Chilworth, Guildford GU4 8LX
Date 17 June 2024
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Receipts and payments accounts
For the period 6" April 2023 to 31°* December 2023
Receipts and payments
----- Start of picture text -----
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Note|Current|period|Prior|period|
|6|April|2023|to|6|April|2022|to|
|31|Dec|2023|5|April|2023|
|fs|fs|
|Receipts|la,|2|15,524|(24,136|
|Payments|1b,|4|(15,391)|(32,191)|
|Net of receipts and|payments|433|(11,055).|
|Cash|funds|prior|period|end|1c|34,166|45,221|
|Cash|funds|current|period|end|1d,|6|34,299|||34,166|
----- End of picture text -----
Statement of assets and liabilities at the end of the period
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Current|period|Prior|period|
|end|end|
|31|Dec|2023|5|April|2023|
|£s|£s|
|a|a|
|Cash|funds|
|Cash|90|0|
|Local|giving|5|511|
|Lloyds|bank|21,876|21,603|
|CCLA|12,328|12,052|
|Total cash|funds|le|34,299|34,166|||
----- End of picture text -----
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Notes to the accounts
Note 1: Change in accounting presentation
On 19th April, 2023, the Charity became a Charitable Incorporated Organisation (CIO) governed by a Constitution based on the Charity Commission’s Foundation model constitution. As a result the Trustees have decided to present the Charity's accounts on a receipts and payments basis.
Prior to 19th April 2023, the Charity was a company limited by guarantee and the Trustees presented its accounts on an accruals basis.
The notes below reconcile the comparatives for the prior period, which are now presented on a receipts and payments basis, to the Charity's prior period accounts, which were presented on an accruals basis.
| Prior period | ||
|---|---|---|
| 6 April 2022 to | ||
| 5 April 2023 | ||
| fs | ||
| Note | 1a: Reconciliation ofaccrued income and cash receipts | |
| Accrued income | 20,768 | |
| Debtors: Taxation recoverable (Gift Aid) at 5 April 2023 | (515) | |
| Debtors: Taxation recoverable (Gift Aid) at 5 April 2022 | 370 | |
| Creditors: Agency (due for Lent Call 2023) | 513 | |
| Cash receipts | 21,136 | |
| Note | 1b: Reconciliation ofaccrued expenditure and cash payments | |
| Accrued expenditure | (36,191) | |
| Creditors: Grant unpaid at 5 April 2023 | 4,000 | |
| Cash payments | (32,191) | |
| Prior period | ||
| end | ||
| 5 April 2022 | ||
| fs | ||
| Note | 1c: Reconciliation ofcash at bank on 5 April 2022 and cash funds prior period end | |
| Cash at bank on 5 April 2022 | 44,249 | |
| Debtors: Accruals (donations via Local Giving) | 972 | |
| Cashfundspriorperiodend | 45,221 |
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Prior period end 5 April 2023 fs
| Note | 1d: Reconciliation ofcash at bankon 5 | April 2023 | and cash funds prior period end | and cash funds prior period end | and cash funds prior period end | and cash funds prior period end |
|---|---|---|---|---|---|---|
| Cash at bankon 5 April 2023 | 33,655 | |||||
| Debtors: Accruals (donations via Local Giving) | 511 | |||||
| Cash funds prior period end | 34,166 | |||||
| Note | 1e: Reconciliation ofnet assets on 5 April 2023 and cash funds prior period end | |||||
| Net assets on 5 April 2023 | 30,168 | |||||
| Debtors: Taxation recoverable (Gift Aid) at | 5 April 2023 | (515) | ||||
| Creditors: Agency (due for Lent Call 2023) | 513 | |||||
| Creditors: Grant unpaid at 5 April 2023 | 4,000 | |||||
| Cash funds prior period end | 34,166 | |||||
| Note | Current period | Prior | period | |||
| 6 April 2023 to | 6 April 2022 to | |||||
| 31 Dec 2023 | 5 April 2023 | |||||
| £s | fs | |||||
| Note2: | 2: Receipts | SO | OO | |||
| Donations, including gift aid | 8,900 | 17,239 | ||||
| Fundraising | 3 | 3,769 | 3,131 | |||
| Interest | 276 | 253 | ||||
| 12,945 | (200,623 | |||||
| Returned grant | 1,200 | |||||
| 50% of Lent appeal receipts on behalfof | 1,379 | 513 | ||||
| Christian Aid and Tear Fund | ||||||
| Total receipts | 15,524 | 436 | ||||
| Note | 3: Fundraising | |||||
| Lent appeal 2023 receipts by BGCF | 1,379 | 763 | ||||
| Lent appeal 2022 receipts by BGCF | 2,368 | |||||
| Walk the Wey | 2,390 | |||||
| — | 3769—s—~«Si |
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| Note | Current period | Prior period | ||
|---|---|---|---|---|
| 6 April 2023 to | 6 April 2022 to | |||
| 31 Dec 2023 | 5 April 2023 | |||
| fs | fs | |||
| Note | 4: Payments | |||
| Grants paid | 5 | (13,250) | (30,950) | |
| Fundraising costs | (249) | (1,228) | ||
| Administration | 0 | (13) | ||
| (13,499) | (32,191) | |||
| Payment of50% of Lent appeal receipts | (1,892) | |||
| to Christian Aid and Tear Fund | ||||
| Total payments | (15,391) | (32,191) | ||
| Note | 5: Grants paid | |||
| PAIS, St PeterWest Molesey | (5,250) | (5,250) | ||
| St Paul's Dorking | (4,000) | |||
| LoveYour Neighbour, St Mary East | (4,000) | (5,000) | ||
| Molesey | ||||
| Hear Here (GDBF) | (5,000) | |||
| MASCOT, Sheerwater | (5,000) | |||
| Community Engagement, Walton-on- | (3,000) | |||
| Thames | ||||
| Youth Ministry, Rowledge | (3,000) | |||
| Connect Counselling, Camberley | (2,500) | |||
| After School Meals Club, Farnham | (1,200) | |||
| Re-skilled, St Peter Guildford | (1,000) | |||
| Totalgrants | (13,250) | (30,950) |
Note 6: Cash funds
Cash funds at the period end are:
-
e The cash balance of the Charity's bank accounts on the last day of the period e Plus any money received before the end of the period but banked in the following period;
-
e Less any cheques written or other payments made before the end of the period but not cleared through the bank until the following period.
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Note 7: Reserves
The Charity’s reserves are its unrestricted funds that are freely available to spend on the Charity's purposes. The Charity’s funds are its cash funds, together with its other monetary assets and investments less any liabilities, for example, grants committed by the Trustees that are unpaid at the period end. All the Charity’s funds are unrestricted.
| Current period | Prior period | |
|---|---|---|
| end | end | |
| 31 Dec 2023 | 5 April 2023 | |
| fs | £s | |
| Cash funds | 34,299 | 34,166 |
| Grants not yet paid | 0 | (4,000) |
| Lent appeal receipts on behalfofChristian Aid | (513) | |
| and Tear Fund | ||
| Reserves | 34,299 | 29,653 |
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