Warmley Community Centre 20 Deanery Road Kingswood Bristol BS15 9JB Telephone 07951 309201 **Charity No:** 1017300 AGM 2021 Chair Report Welcome to the 2021 AGM. My name is Megan, for those that do not know me, and I am Arlo’s mum who has attended the pre school for two years and Amelia’s mum who was here for three year’s and has now started at the local primary school, King’s Oak. Warmley pre-school operates as a charity, so requires a committee to assist with the running and management of the preschool. We are governed by the charities commission and by a constitution. All parents and carers of children attending the preschool are welcome to join the committee and we ask them to give as much time as they have spare. Highlights of the past year include starting with healthy numbers last September and this September. This included children staying on another year, siblings and new families and we helped lots of our older children prepare for their next journey into primary school. Unfortunately, due to Covid, we have been restricted on fundraising events, however, now that things are slowly getting back to normal, we are able to return to our usual fundraising events. We held our Halloween party last month for the first time in a few years and this was a success and was attended by many of our preschool families. We have planned a Christmas party and plan to arrange an easter bonnet parade. We continued with the mothers and Father’s Day wraps this year and have arranged for bags 2 schools to come in this month with the hope of raising more money for the school. We have been lucky enough to be able to start a home play area within the pre-school thanks to the recent fundraising money, which I know the children will love. I would also like to thank parents for their wonderful donations of toys, which we are always grateful for. We are lucky enough to have a great team of staff at the pre-school, who have worked so hard in supporting the children throughout the pandemic and we cannot thank them enough. We have a few members stepping down from the committee this year and we thank them for their help, and I hope we can welcome more members onto the committee, it would be amazing to see some new faces with fresh ideas. ## **Angela Maddocks – Leader’s Report** ## **November 2021** After our last AGM in 2020 via zoom the preschool was thriving with good numbers, although still in the Covid pandemic only 3 families chose to keep their children at home. We advertised for a qualified level 3 practitioner and were lucky to find Mrs Lesley Jermy, a former school TA and Grandma to a child who left in 2019. Our usual fundraising Halloween, Christmas Nativity and parties could not go ahead, but we were able to do small evening parties with just staff and the children. In January 2021 we had our second lockdown, with the government announcing that all schools were to close but Early Years, Nurseries and Preschools could remain open. This created an enormous challenge to the preschool with myself isolating on the vulnerable list, Miss Winter as a carer on the vulnerable list and Miss Dudbridge having an essential operation. However, we were able to compromise after numerous talks with my Chair, Megan that we could remain open Tuesdays and Thursdays, with myself, Mrs Bennett, Mrs Jermy and Mrs White (our classroom helper) to hold the fort. The Committee agreed with this plan. Then in April 2021 everything returned to almost normal. We continued to wear PPI, spending funds on aprons, gloves, masks, cleaning equipment etc. In May 2021 Miss Winter, Mrs Jermy and Mrs White updated their first aid training, our preschool holds 6 qualified first aiders now. Our new website is now up and running, thanks to Lee Davies, Development Leader from Rowan Dartington. Not only did Lee design our website but a colleague designed a new logo for the site. I have used this logo to redesign our letterheads, posters etc, as well as having new preschool uniform designed in a Heather Grey colour. I am trying to keep this website up to date but maybe a committee member could continue this. We made the decision in July 2021 not to hold a leaver’s graduation but videoed it for parents to see and share. However, we did invite parents and children to a meet up early September 2021, this was a lovely meet up and a final goodbye to some families. Amazon had a fabulous offer on firestick 8 Ipads and we were able to buy 4 of these for the children. We made the decision to finish Wednesday 23[rd] July for the Summer holidays so the team could attend **ICAN Boost Training** on Thursday 24[th] July **.** With the increasing amount of children with speech delay and with speech and language difficulties this was important training and with inclusive funding obtained from the Early Years Team early November 2021, this can be implemented in the setting. After months, and years with other past committee members, I have managed to close the CIO that was opened 2017 but never implemented. It was confirmed closed in August 2021. Our numbers for September 2021 are lower than normal and some staff have taken a cut back in hours at this present time. From September 2021 a new EYFS framework has been implemented and the team and I are getting our heads around this. The whole team has had training on the Ofsted new framework, implemented in Spring 2021 and the new EYFS. We brought all corresponding documents to support the new framework. We were able to have Jeff start back with us but unfortunately, due to numbers and the ages of the children this has proven to be challenging and we have put a halt to it at the present time. I am hoping to restart this again in the New Year. Meg has reviewed and signed off the policies, these are on our website to view to everyone. We were able to hold a family Halloween party this year and monies raised from this went on new wooden, life like equipment for our home corner. We were kindly donated a lovely kitchen for our home corner area and this area has been reflected and is our priority to improve and make inviting for our children. We were also gifted a mud kitchen for outside area, which has been a huge hit for the children. We continue to Lateral Flow Test twice a week to ensure we remain Covid free. A massive thank you for all your support through yet another challenging year! Thank you to the trustees that are remaining on the committee and welcome to our new members, the preschool could not open without you. ## **Annual General Meeting Treasurers Report for Warmley Preschool AGM** ## **Emily Wakenshaw – Treasurer** ## **Autumn 2021** Welcome to this year’s AGM. As I am sure most of you are aware my name is Emily Wakenshaw. I have been on the committee of the preschool for over six years now and become treasurer of the preschool in March 2017, I joined the committee when my daughter Ava attended preschool. The Treasurer role is important for managing money and also providing financial information to the committee to assist with decision making. Our financial year runs from 1 August to 31 July. We have found an easier approach to manage the finances, therefore we have been able to increase funds for team building and staff training. It has been another challenging year due to COVID-19 and due to this we have not been able to do as much fundraising as we usually would which has affected our end of year figures. Our opening balance at the start of the last financial year was **£32,544.14** this is including our reserves. Our fundraising income was **£257.10** Our accounts have now been finalised by our accountant and we have made a profit. Our current bank balance is **£35,473.23** this includes our reserves. A majority of this income has come from parents paying for fees and extra sessions and grants. We have more expenditure now due to buying PPE for staff and children safety due to COVID-19. ## **Now for this current academic year.** Our primary target this year is to continue to work hard and make a profit. Our rent is being paid monthly. This helps us to work out monthly outgoings correctly and also to help the community centre. We need to push and do fundraising, regular coffee mornings, raffles. It’s the little things that can make a difference to the preschool Our reserves still stands at £7,000. This will be reviewed annually. Parents are now able to donate snack items to the preschool and some parents send a monetary donation to help with the cost of children’s snacks. We are busy looking at fundraising ideas, we have recently held our Halloween Party which was a success and our Christmas party is next month. We have a few things planned for December. Look at fundraising options for next year. Possible April (spring/easter) party. We are going to be doing some planning this year to help us define how we move forward. I would like to thank parents for their support this year. I'd like to remind you all you’re your feedback is very important to us, and we do act on any information given to us. W•rrnlty Preschool l£cwrrtsfor 2020 2011 Tr&)5¥tK￿ fty Balance Sheet Charity Number 10173 Warniley Preschool Balance sheet 1st August 2020 - 315t July 2021 114COME Parent Feès Nursw Grants 2 year Fundin8 30 Hour Top Up Other Grants Bara Interest Fund Raisln8 Inconè Unlf Othef Income 7,fAKJ.33 25.442.70 9.947.ID 12.426.n 16.731.39 EXPENOITIIAE Ways Rent c￿s￿n¢T•bI•s Pl*y equiwnent Admin Fund rak5WIB ¢OSts Other Expenditure stsff Cosls £ 48.31Lty) 5.629.43 I￿47.18 2.688.11 3,68S.17 257.10 2.758.fA 979.13 IA64.25 33.ljl 2,768.(Ml TOTAL INCOME 75,817.04 £10,461.27 TOTALEXPENDITURE É 65355.77 £IA89.41 £30,9¥ $0 £55.22 stsfit￿der Current Santsnder Ileser Cash I float £1.283.15 £39AIJ&81 tander Reserves Cash l fto b•lan(• Owif peffSQ) Date Date Rellewer SI￿ Off swture W•rrnlty Preschool l£cwrrtsfor 2020 2011 Tr&)5¥tK￿ fty Balance Sheet Charity Number 10173 Warniley Preschool Balance sheet 1st August 2020 - 315t July 2021 114COME Parent Feès Nursw Grants 2 year Fundin8 30 Hour Top Up Other Grants Bara Interest Fund Raisln8 Inconè Unlf Othef Income 7,fAKJ.33 25.442.70 9.947.ID 12.426.n 16.731.39 EXPENOITIIAE Ways Rent c￿s￿n¢T•bI•s Pl*y equiwnent Admin Fund rak5WIB ¢OSts Other Expenditure stsff Cosls £ 48.31Lty) 5.629.43 I￿47.18 2.688.11 3,68S.17 257.10 2.758.fA 979.13 IA64.25 33.ljl 2,768.(Ml TOTAL INCOME 75,817.04 £10,461.27 TOTALEXPENDITURE É 65355.77 £IA89.41 £30,9¥ $0 £55.22 stsfit￿der Current Santsnder Ileser Cash I float £1.283.15 £39AIJ&81 tander Reserves Cash l fto b•lan(• Owif peffSQ) Date Date Rellewer SI￿ Off swture