Trustees Annual Report For Whitngton Under Fives
For The Year To 31st March 2025
Charity Name : Whittington Under Fives
Registered Charity Number : 1017265
Charity Address : The Community Centre, Station Road, Whittington, Oswestry, Shropshire SY11 4DA
Whitngton Under Fives Current Ofcers :
Name: Post Held: Anita Wear Chair Rachel Talbot Treasurer Alex Clarke Secretary
Senior Staff Members :
Dawn Blackburn & Mandy Hughes
Structure, Governance & Management
Type of governing document: Constitution, adopted 11 September 2012.
The overall management and control of Whittington Under Fives rests with the individual member of the management committee. Those persons making up the committee are also the Charity Trustees of Whittington Under Fives.
Trustee Selection Methods: Trustees are appointed or re-appointed annually at the Annual General Meeting.
Additonal Governance Issues
There is a child protection policy in place. Criminal Records Bureau checks are carried out once new Trustees have been elected.
Whittington Under Fives is a member of the Pre-School Learning Alliance.
All Trustees give their time voluntarily and receive no remuneration or other benefits.
Objectves & Actvites
Whittington Under Fives aims to:
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Provide high quality care and education from 2 years old until school age
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Work in partnership with parents to provide the opportunities for children to learn and develop
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Add to the life and well-being of its local community
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Offer children and their parents a service that promotes equality and values diversity
There is great value to the children as each child is:
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In a safe and stimulating environment
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Given care and attention and the chance to join in with other children and adults to play, work and learn together
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Helped to take forward their learning and development by building on what they already know and can do
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Allocated a personal key person who assesses their key children then plans opportunities for each child to progress
Achievements & Performance
We had 2 children with one-to-one support throughout the year. They thrived and moved happily to Primary school in September. Before leaving, the key workers went with the children for additional sessions to school, to aid with the transition.
in June we held 2 open afternoon sessions for prospective families due to start in September. a stay and play session for prospective new families who may start in September. This enables families to meet the staff, the child’s key person and to become familiar with the setting. Parents are given a welcome pack with information about the setting and relevant forms to complete.
Children due to start primary school in September visited the school for various activities, such as assembly, story time, and lunch, to help with the smooth transition in September.
A sponsored wheelie was held in June as a fund raiser.
In July we held a sports afternoon, Families came to watch and cheer on the children in games and races.
The children due to leave took part in a performance of Snow White, again families were invited to watch.
During the Winter term the children took part in a number of Christmas activities including, a craft week, where the children could make various Christmas crafts to take home with them. For our annual Nativity Play we invited the local senior citizens from the village to attend the dress rehearsals of the nativity and treated them to tea/ coffee and mince pies. From feedback of this the
senior citizens thanked us and said they had thoroughly enjoyed it. Parents and families attended the next day to see the children in the nativity.
Early in December the staff and children were invited to have a school Christmas lunch, which was thoroughly enjoyed by all.
Entertainment for the Christmas party was Pyjama Drama, a party lunch was provided by pre-school and we had a visit from Father Christmas, who gave all the children a present.
An Easter craft week was had where children can make various easter /spring items to take home.
Financial Review
Again the living wage increase, extra employer NI and pension contribution could have had an impact on the setting, however due to good bank balance we are able to sustain this. The NEF funding was increased this year, which also helped towards the Living wage increase.
The closing bank balance in the Everyday Account as at the end of the Financial Year (31/03/2025) was £52.967.46 The Savings Account balance stood at £105,761.67(not showing the interest added).
These funds are held to maintain the day to day running of the setting and to meet any unforeseen expenses that may occur. A reserve for redundancies is held along with a reserve for one term’s costs. These monies are held in case of change to attendance which would have significant impact on income.
Working on approximately £136,000.00 expenditure for the year, we have calculated a figure of up to £45,000.00 that we will keep in reserve representing approximately one term’s costs.
The main income stream continues to come from the fees received. This is either from parents and/or carers and the majority from local council for funded hours. Other smaller income includes fundraising events such as sponsored wheelie, lucky bauble, coffee mornings, cake sale, Parents also contribute towards trips and purchase of Pre-School uniform which makes up some more income for the setting.
The largest expense for the setting is staff costs which include wages, HMRC and pensions. Other expenditure includes rent, photocopier hire, insurance, and telephone/internet charges. Annual professional fees for OFSTED and PLA registration fees, as well as staff training costs have been paid.
Funds have been spent on new equipment and resources for the children, consumables e.g books, craft materials, paint, paper. No cost is passed on to parents.
As with every other year, there was a drop in child numbers at the start of the Autumn term as the older children left to start school. The children number increase again to peak in the summer term. Fortunately, the setting continues to attract new children and has very flexible staff members so these seasonal fluctuations do not have an adverse impact on the setting.
| under Fives | |||||||
|---|---|---|---|---|---|---|---|
| March 2025 | |||||||
| Expenditure Account | |||||||
| UNRESTRICTED FUNDS | UNRESTRICTED FUNDS | Movement | |||||
| YEAR ENDED | YEAR ENDED | ||||||
| 31-Mar-24 | 31-Mar-25 | ||||||
| Parent fees | £ | 15,794.85 | £ 13,378.45 | (2,416.40) | |||
| Council funding | £ | 97,595.99 | £ 154,951.51 | 57,355.52 | |||
| Fundraising events | £ | 827.77 | £ 815.50 | (12.27) | |||
| Shropshire Council - Stay and Play | £ | - | £ - | 0.00 | |||
| Trip | £ | 357.80 | £ - | (357.80) | |||
| Party | £ | - | £ - | 0.00 | |||
| T-shirts | £ | 58.50 | £ 271.18 | 212.68 | |||
| Commission | £ | - | £ 22.00 | 22.00 | |||
| Packaging testng | £ | - | £ - | 0.00 | |||
| Interest | £ | - | £ - | 0.00 | |||
| Food Vouchers funding | £ | - | £ 945.00 | 945.00 | |||
| Other (donatons etc) | £ | 265.99 | £ 4,865.37 | 4,599.38 | |||
| 114,900.90 | 175,249.01 | 60,348.11 | |||||
| Wages | £ | 102,312.19 | £ 105,515.92 | 3,203.73 | |||
| HMRC | £ | 5,754.29 | £ 7,730.62 | 1,976.33 | |||
| Pensions | £ | 2,918.36 | £ 3,279.19 | 360.83 | |||
| Rent | £ | 5,080.00 | £ 5,200.00 | 120.00 | |||
| Insurance | £ | 932.40 | £ 1,785.76 | 853.36 | |||
| Telephone and internet | £ | 579.73 | £ 769.17 | 189.44 | |||
| Photocopier | £ | 1,735.20 | £ 1,735.20 | 0.00 | |||
| Advertsing | £ | 25.00 | £ 25.00 | 0.00 | |||
| Professional Fees | £ | 1,055.03 | £ 1,358.91 | 303.88 | |||
| Ofsted registraton | £ | 50.00 | £ 50.00 | 0.00 | |||
| Periodicals | £ | 276.00 | £ 294.00 | 18.00 | |||
| Staf Uniform | £ | 332.01 | £ 171.07 | (160.94) | |||
| Staf training and compliance | £ | 727.99 | £ 447.00 | (280.99) | |||
| Children's sweatshirts | £ | 153.00 | £ 176.00 | 23.00 | |||
| Supplies : Food | £ | - | £ - | 0.00 | |||
| Resources Children | £ | 800.20 | £ 1,025.69 | 225.49 | |||
| Supplies Household | £ | 821.08 | £ 576.54 | (244.54) | |||
| Supplies Ofce | £ | 285.21 | £ 140.85 | (144.36) | |||
| Equipment Children | £ | 527.20 | £ 204.01 | (323.19) | |||
| Ofce Equipment | £ | 107.36 | £ 189.72 | 82.36 | |||
| Household Equipment | £ | 12.08 | £ 77.59 | 65.51 | |||
| Donatons | £ | 21.00 | £ 2,391.77 | 2,370.77 | |||
| Trip | £ | 729.60 | £ 210.00 | (519.60) | |||
| Gifs | £ | 185.00 | £ 139.00 | (46.00) | |||
| Bank charges | £ | 185.84 | £ 142.96 | (42.88) | |||
| Pety cash | £ | 1,100.00 | £ 1,600.00 | 500.00 | |||
| Savings transfer | £ | - | £ - | 0.00 | |||
| Other | £ | 35.00 | £ 163.05 | 128.05 | |||
| Food Vouchers | £ | 855.00 | £ 990.00 | 135.00 | |||
| 127,595.77 | 136,389.02 | 8,793.25 | |||||
| Surplus/defecit | - | 12,694.87 | 38,859.99 | 51,554.86 | |||
| Savings transfer | 0.00 | 0.00 | 0.00 | ||||
| Savings interest | ? | 4,442.42 | |||||
| 55,997.28 | |||||||
| Actual surplus/defecit | - | 12,694.87 | 43,302.41 | ||||
| bank balance as of year end 31/03/2025 | 52,967.46 | ||||||
| bank balance at start of fnancial year 01/04/2024 | 14,107.47 | ||||||
| savings transfers for year ending 31/03/2025 | 0.00 | ||||||
| savings account balance as of year end 31/03/2025 | 105,761.67 |
Whittington under Fives Year end 31 March 2025
Income and Expenditure Account
Income
Expenditure
1
Whittington under Fives Bank current account reconciliation Santander For the period 01/04/23 to 31/03/24
| £ | ||
|---|---|---|
| Opening bank balance | 26,802.34 | |
| Opening pety cash balance | 172.88 | |
| Defcit for the year | -12,694.87 | |
| Closing bank balance | 14,107.47 | |
| Closing pety cash balance | 43.13 | |
| Pety cash allowance | -129.75 | |
| 0.00 | ||
| opening savings balance | ? | |
| closing savings balance | ? |
Whittington under Fives Bank current account reconciliation Santander For the period 01/04/24 to 31/03/25
| £ | |
|---|---|
| Opening bank balance | 14,107.47 |
| Opening pety cash balance | 43.13 |
| Surplus for the year | 38,859.99 |
| Closing bank balance | 52,967.46 |
| Closing pety cash balance | 94.06 |
| Pety cash allowance | -50.93 |
| - 0.00 | |
| Opening savings balance | 101,319.25 |
| Savings account interest for year | 4,442.42 |
| Closing savings balance | 105,761.67 |
0
2
CHARITY COMMISSION I FOR ENGIAND AND WALES Independent examiner's report on the accounts Section 4 IiidependenYPAa¥x*pées)&teptte-:.,,:. Report to the trusteeo Whtttington Under Fives On accounts for the year ended 31st 2025 Charlty lif ally) 1017265 Set out on pages I report to the trustees Dn my examination of the accounts of the above charity ("the Trust'j for the yeai ended 3110312025 Responsibilities and basis of Teport As the charity's trustees, y02J aTe responsible for the preparation of the accounls in accordance with the requirements of the Charities Act 2011 ('Ihe Act')- I report in respect of my examination of the Trust's accounts carried out under section 145 01 the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accountpng records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records" or the accounts did not comply with IF7e applicable requirements concerning the form and content of afxoufits set out in the Charities (Accounts and Reports) Regulatkms 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examinatson. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed". Ra willioms Date: 2210812025 Name: Richard Williams Relevant professional qualification(s) or body IER Oct 2018
(if any): Address: 56 Willow Street Oswestry SY11 1AD Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examiner wishes to disclose. IER Oct 2018