LBEA LEEDS BLACK ELDERS ASSOCIATION Volunteering Project 3 Reginald Terrace Leeds LS7 3EZ rel: 0113 237 4332 Fax.. 0113 237 4313 Email.. info@lbea.co.uk Website.. www.Ibea.co.uk Date: 9 August 2025 Adam & Co Accountancy Ltd Chartered Certified Accounlanls & Auditors First Floor, l Edmund Street Bradford, BD5 OBH Dear Sirs, LETTER OF MANAGEMENT REPRESENTATIONS We confinn to the best of our knowledge and belief, and having made appropriate enquiries of other directors and officials of the company, the following representations given to you in connection with your audit of the financial slatements for the period ended 31 March 2025. In making these representations we acknowledge our obligations under the Companies Aci 2006, wherein it is made an offence to knowingly or recklessly make a statement to you (whether written or oral) conveying inforn]ation or explanations which are misleading, false or deceptive. (i) We acknowledge as directors our rcsponsibilities under the Companies Act 2006 for preparing financial statements. which give a true and fair view and for making accurate representations to you. All the accounting records have been made available to you for the purpose of your audit and all Ihe transactions undertaken by the company have been properly reflecled and recorded in the accounting records. All other records and related inforn]ation, including minutes of all management and shareholders, meetings (which are a complete and authentic record of the proceedings at those meetings), have been made available to you. (2) The company has not had, or cntered into, at any time during Ihe period any affangement, transaction or. agreement to provide credit facilities. including loans, quasi-loans or credit transactions for directors or to guarantee or provide security for such matters. (3) There is no litigation or claims against the company or other contingent liabilities at the balance sheet date expecled to result in a material loss to the company or in commitments which it cannot meet. (4) We confirm that we have disclosed to you all those events of which we are aware which involve possible non-compliance with laws and regulations, together with the actual or contingent consequences which may arise. (5) We conflnn that the figures for directors remuneration, as per note to the financial statements (including pension contributions, benefits in kind and amounts payable to third parties for the services of directors) reported in the financial statements are cOeCt and drawn up in accordance with the Companies Acts. Page I
LBEA LEEDS BLACK ELDERS ASSOCIATION Volunteering Project LErrER OF MANAGEMENT REPRESENTATIONS.........continued {6) There have been no events since the balance sheet date which necessitate revision of the flgures included in the financial statements or inclusion of a note thereto. Should any material events occur after which may necessitate the revision of any figures included in the accounts or the inclusion of a note thereto, we shall advise you accordingly. In particular, we understand that there may bc a time delay between our approval of the financial stalemenls and the signing of your audil rq)ort, we will advise you of any material events which, occur eilher during this period or before ihe date of the AGM. As minuted by the board of directors at its meeting on 8 August 2025 at which thc financial statements for the period ended 31 March 2025 were considered and approved at a duly convened meeting of the Board of Directors. The undersigned is authorised to sign the balance sheet on behalf of the Board and the undersigned is authorised to give you Ihe following assurances in connection with your audit. (7) The financial statements, which as agents you have prepared on our behalf, have been fully explained, and discussed with us and we are of the opinion that they show a true and fair view of the result for the period ended and the slate of affairs at the balance sheet date. (8) All transactions undertaken by the company: have been included in ihe financial statements, were in the nom]al course of business, and were at arm's length. b) (9) Nothing has come to our notice, which causes us to doubt the reliability of the company's financial records. (10) There were no financial commitments or conlingent liabilities at the balance sheet date [excq)t if disclosed in the notes to the financial statements]. (I l) There were no other capital commitments at thc balance sheet date. (12) There were no legal claims against the company at the balance sheet date and all related parties have been disclosed and there were no related party transactions. (13) The companylcharity is expected to be trading for another 12 months after the signing of this letter and the accounts. Ours faithfully, Name,.. (Director/ Trustee/ Manager) me: Director/ Trustee/ Manager) Page 2
Registered number 02773105 Charity number 1017231 LEEDS BLACK ELDERS ASSOCIATION (Private Limite(J Company by guarantee without share capital use of 'Lirnited' exemption) Report and Accounts 31 March 2025
LEEDS BLACK ELDERS ASSOCIATION Report and accounts Contents Page Company information Directorsrrrustees, report Independent auditor's report Income and expenditure statement Balance sheet Notes to the accounts Detailed income and expenditure statement 12
LEEDS BLACK ELDERS ASSOCIATION Company Information Directorsl Trustees Imanagement committee) Richard Minott (Chair) Patricia English (Secretary) Jean Angus (Treasurer) Neville H E Bourne (Director) Calherine Donnelly (Director) Sandra Simpson (Director) Sinclair Martin (Director) Sandra Simpson (Director) Auditors Adam & Co Accountancy Ltd Chartered Certified Accountants First Floor 1 Edmund Slreel Bradford West Yorkshire BD5 OBH Bankers Virgin Banking Moortown, Leeds LS17 6QA Registered office 3 Reginald Terrace. Leeds, West Yorkshire, LS7 3EZ Charlty number 1017231 Company number 02773105
LEEDS BLACK ELDERS ASSOCIATION Registered number: 02773105 Directorsifrustees, Report The directors present their report and accounts for the year ended 31 March 2025. The trustees who ar8 the dir8Ctors under Companies Law and who served during the period are listed on page 1. Leeds Black Elders Association became a registered Charity on 10 February 1993. We are pleased to report that the finances of the Association at the end of 202412025, remains well controlled and has been actively monitored. The Structure The Association oversees and manages its finances through the Trustees which is Chaired by the Chairperson. The Trustees receive a written or a verbal update every three months . on the progress of the budget at every meeting. Attention is drawn to specific income and expenditure areas which move away from their anticipated profile during the year. In many cases the causes of an under or overspend are due to the allocated budget not being sel at an appropriate level at the beginning of the year. The budget also has to be sufficiently realistic to accommodate short term and unplanned expenditure. The Trustees of the Association gives the direction to the Project Manager. The Project Manager will then delegate to the existing staff i.e. Project Worker, Activity Co-ordinator, Older Person Advocate, the Project Administrator-FinanGe Worker the Project Gardengr, the Meals on Wheels driver and assistant. The Charity is constituted to apply for funding either to fund a project or to fund a post. The actual core funding is from Leeds City Council and is given to the Association to assist in running the overall project. Ob'ectives and Activities Leeds Black Elders Associations aim is to F)OSitively serve the community and offer the best service they Can to the elders within the Leeds Area. To identify the needs of elders. in particular but not exclusively, the needs of ethnic minority and wherever possible to respond to such needs by directing or making appropriate provisions, within Leeds. also to strive forward, uphold good and acceptable standards of work. Financial Review The Trustees actively review the major risks which the charity faces on a regular basis and believes that maintaining reserves. combined with an annual review of the Gontrols over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other key operational and business risks faced by the charty and confirm that they have established systems to mitigate the significant risks.
LEEDS BLACK ELDERS ASSOCIATION Registered number: 02773105 DirectorslTrustees' Report Directors. res onsibilities The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations. Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally ACpted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the direclors musl not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to: select suitable accounting policies and then apply them consistently, make judgements and estimates that are reasonable and prudent- prepare the accounts on the going concern basis unless it is inappropriate to presume thal the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the companvs transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Disclosure of Information to auditors Each person who was a director at the time this report was approved confimis that: so far as he is aware, there is no relevant audit information of which the company's auditor is unaware; and he has taken all the steps that he ought to have taken as a director in order to make himself aware of any relevant audit information and to establish that the companls auditor is aware of that information. Small com an rovisions This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime. This report was approved by the board on 9 August 2025 and signed on its behalf. Catherine Donnelly Director
LEEDS BLACK ELDERS ASSOCIATION Independent auditor's report to the members of LEEDS BLACK ELDERS ASSOCIATION Opinion We have audited the accounls of LEEDS BLACK ELDERS ASSOCIATION for the year ended 31 March 2025 which comprise the Profit and Loss Account. the Balance Sheet and notes to the accounts, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and the Republic of Ireland, {United 'ngdorn Generally Accepted Accounling Pracli¢el. In our opinion the accounts: give a true and fair view of the 51ate of the company's affairs as at 31 March 2025 and of its profit for the year then ended., have been propedy prepared in accordance with United lfjngdom Generally Accepted Accounting Practice; have been prepared in accordance with the fequiremenls of the Companies Act 2006. Basis of opinion We conducted our audit in accordance wilh Inlemational Standards on Auditing (UK) IISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditorfs responsibilities for the audit of the accounts section of our report. We are independent of the company in accordance with the ethical requirements that are relevant to our audit of the accounts in the UK, including the FRC'S Ethical Standard. and we have fulfilled our other elhical responsibilities in a¢¢ordance wlh these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclu$ion$ rglating to going concern We have nothing to report in respect of Ihe followng matters in relation to which the ISAS IUKI require us to report to you where.. the directors, use of the going concern basis of accounting in the preparats'on of Ihe accounts is not appropriale., or the directors have not disclosed in the accounts any identified material uncertainties that may cast significant doubt about the company's ability lo continue to adopt the going concem basis of accounts'ng for a period of at least e1ve months from the date when the accounts are authorised for issue. Other information The other information comprises the information induded in the report and accounts, other than the accounts and our audilor's report thereon. The directors are responsible for the other infonnation. Our opinion on the accounts does not cover the other information and, except lo the extent otherwise explicitly staled in our report. we do not express any form of assurance conclusion thereon. In connection with our audit of the accounts, our responsibility is lo read the other informatson and. in doing so. consider whether the other infomation is materially inconsistent with the accounts or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the accounts or a material misstatement of the other information. If. based on the work we have perfomed, we conclude that Ihere is a material misstatement of this other information. we are required to report that fact. We have nothing to report in this regard. Oplnlons on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the infomialion given in the directors, report for the financial year for which the accounts are prepared is consistent with the accounts., and the directors. report has been prepared in a¢¢ordance with applicable legal requirements.
LEEDS BLACK ELDERS ASSOCIATION Independent auditorfs report to Ihe members of LEEDS BLACK ELDERS ASSOCIATION Matters on which we are required to report by gx¢gPtion In the light of the knovledge and understanding of the company and its environment obtalned In the course of the audit, we have not identified material misstatements in the directors. port. We have nothing to report in respecl of the followng matters in relation to which the Companies Act 2006 requires us to r8POrt to you if, in our opinion- adequate accounting records have not been kept, or returns adequate for our audit have not been received from branche5 not visited by us., or the accounts are not in agreement with the accounting records and retums; or • certain disclosures of direclors, remuneration specified by law are not made: or we have not received 811 the information and explanations we require for our audit.. or the directors were not entitled to prepare the accounts in ac¢ord8nce wilh the small companies regime and take advantage of the small Companies, exemplions in preparing the directors. report and from the requirement to prepare a strategic report. Responsibilltles of dire¢tors As explained more fully in the directors. responsibilities statement, the direclors are responsible for the preparation of the accounts and for being satisfied that they give a Inje and fair view, and for such inlem81 control as the directors detemiine is necessary to enable the preparation of accounts that are free from material misstatement, whether due to fraud or error. In preparing the accounts, the directors are responsible for assessing the company's ability to continue as a going concern, disc105ing, as applicable. matters related to going concem and using the going concern basis of accounting unless the directors either intend to liquidate the company or to cease operations, or have no realistic altemative but to do 50. AuditOT'S responsibilities for the audit of the accounts Our objectives are to obtain reasonable assurance about whether the accounts as a whole are free from malerial misstatement, whether due lo fraud or error. and to issue an 8Ltdilor's report that includes our opinion. Reasonable 8ssuran¢e is a high level of assurance, but is not a guarantee that an audil conducted in accordance with ISAS IUKI will always detect a material misst8tement when il exisls. Misstatements can arise from fraud or error and are considered material if. individually or in the aggregate. they could reasonably be expected to infiuence the economic decisions of users taken on the basis these accounts. Explanation as to what extent the audit was ¢on$lded ¢apable of detecting irregularities. including fraud. Based on our understanding of the company 2nd its industry, we identified the main risks of non-compliance with laws and regulations applicable such as Company Law. We then considered those laws and regulations that have a direct impact on the preparation of the financial statements. which include Companies Act 2006, Charities Acl 2011, SORPs, Taxation IPAYEINI). We also considered and evaluated the company's management incentives and opportunities for fraudulent manipulation of the financial statements, including the risk of over riding of intemal controls. We determined th81 the principal risks for the company was relating to posting inappropriate joumal enlries to revenue, misuse of cash, expenditure and bias in accounting estimates. The audit procedures performed by the audit team were as follows.. Inspecting any correspondence with regulators and tax authorities. Using sample substantive tests. observation and ¢ounling sample cashldonalions collection and analytical review Evaluating management controls designed lo prevent and detect irregularities. Dicussing with management and considering of known or suspected instances of non- compliance with laws, regulations and fraud. Challenging management on their assumptions and judgements in regards to their critical accounting estimates. Observing and evaluating security procedures Ihat the management have in place to protect the company's assets. A further description of our responsibilities for the audit of the accounts is located on the Financial Reporting Council's website at www.frc.org.uklauditorsresponsibililies. This description forms part of our auditor's report. Shahbaz Munir (Senior Stalulory Auditor) for and on behalf of Adam & Co Accountancy Ltd Accountants and Statutory Auditors 9 August 2025 First Floor 1 Edmund Street Bradford Wesl Yorkshire BD5 OBH
LEEDS BLACK ELDERS ASSOCIATION Profit and Loss Account for the year ended 31 March 2025 Unrestricted Restricted Funds Funds Total 2025 Total 2024 Incoming resources Donations and grants received 117,492 117,492 142.014 Less resources expended Cost of charitable activities (119.556) (119.556) (155,621 } General administrative and governance cost (12,403) (12,403) {19.8621 Income less expenditure (14,467) {14,467) (33,469) Reserve transfers 13,471 30.650 44,121 Surplusl(deficit) for the financial year (996) 30,650 29,654 (33,469) Total funds brought forward 115,351 115.351 148,820 Total funds carried forward 114,355 30,650 145,005 115,351 All income and expenditure derive from continuing activities. The statement is a combined statement of financial activities and income and expenditure account for the purpose of meeting both companies act and charity SORP reporting requirem8nts.
LEEDS BLACK ELDERS ASSOCIATION Detailed income and expenditure statement for the year ended 31 March 2025 Charity number 1017231 Unrestricted Restrictsd Funds Funds 2025 2024 Income Advocacy Community foundation lunch club Connect housing LCAN Funding and other donations Misc. donations LCC {Leeds city council) Lottery funding Voluntary action Leeds (refunds for wages) 1.557 950 1,557 950 11,642 750 10,652 365 28,121 64,784 8,700 2,266 59,284 11,794 32,941 8,700 2,266 59,284 11,794 32,941 25,700 Tolal grants and donations 117.492 117,492 142.014 Less: Cost of charitable activities Purchases Other direct costs and volunteer expenditure 400 7,215 7,615 400 7.215 7,615 3.883 11,981 15,864 Employee costs: Wages and salaries Pensions Staff training and welfare Travel and subsislence Motor expenses and vehicles expensed 106,339 504 520 106,339 504 520 124,618 504 2,716 1,740 3,100 132,678 1,822 109,185 1.822 109,185 Premises costs: Rent, rates and water Service charges Light and heat 1,689 1,689 3,820 925 2,334 7,079 1,067 2,756 1.067 2,756 General administrative expenses: Telephone and fax Stats'onery and printing Subscriptions Bank ¢harges Insurance lindemnity) Equipment expensed (computer costs) Equiprnent hire SOfare Garden. repairs and maintenance Sundry expenses (foodl refreshments etcl 124 67 1,123 96 1.202 2,361 1.201 795 1.925 981 9.875 124 67 1,123 96 1,202 2.361 1,201 795 1,925 981 957 853 1,403 121 1,233 5,780 65 3,931 2,739 17,082 Legal and governance costs: Audit fees Consultancy fees Other legal and professional 2.040 453 35 2.528 2,040 453 35 2,528 2,100 645 35 2,780 Total administration expenditure 124.344 124,344 159.619 Surplusl Ideflclt) for perlod 14.467 14.467 {33,469 12
LEEDS BLACK ELDERS ASSOCIATION Notes to the Accounts for the year ended 31 March 2025 Movement in Funds Balance at March 2024 Balance at March 2025 Incoming Resources Resour¢e$ Expended Unrestricted funds Reserve transfers Restricted funds 146,001 117.492 13.471 30.650 (131,959) 131,534 13,471 30,650 115,351 161,613 131,959 145,005 9 Controlling party and related parties Directorsl Trustees are the controlling party. There were no related party transactions during the period. 10 Other infomiation LEEDS BLACK ELDERS ASSOCIATION is a private company limited by guarantee and incorporaled in England. Its registered office is= 3 Reginald Terrace, Leeds. West Y Every member of the company undertakes to contribute such amount as may be required (not exceeding £1) to the assets of the charitable company in the event of it being wound up, while they are a member or within one year of leaving if they cease to be a member.
LEEDS BLACK ELDERS ASSOCIATION Notes to the Accounts for the year ended 31 March 2025 3 Employees 2025 Number 2024 Number Average number of persons employed by the company 4 Tangible fixed assets Plant and machinery etc Motor vehicles Total Cost At 1 April 2024 At 31 March 2025 46,400 46,400 12,225 12.225 58,625 58,625 Depreciation At 1 April 2024 At 31 March 2025 46,400 46,400 12,225 12,225 58.625 58,625 Net book value At 31 March 2025 Debtors 2025 2024 Trade debtors (LCC} 19,762 6 Creditors: amounts falling due withln one year 2025 2024 Other creditors and deferred income 1,940 1,601 7 (a) Analysis of assets and liabilities representing each of the charity's funds Balance at March 2024 Unrestricted fvnds Restricted tnds Balanco at March 2025 Tangible fixed assets Current Assets Current Liabilities {creditors) Long Temi Liabilities (creditors) 116,952 (1,601) 146,945 (1,940) 146,945 11,940) 115,351 145,005 145,005 10
LEEDS BLACK ELDERS ASSOCIATION Notes to the Accounts for the year ended 31 March 2025 Tangible fixed assets Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows.. Freehold buildings Leasehold land and buildings Plant and machinery Fixtures, fittings, lools and equipment over 50 years over the lease term over 5 years over 5 years Debtors Short term debtors are measured at transaction price {which 15 usually the invoice pricel, less any impairment losses for bad and doubtful debts. Loans and other finanGial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts. Creditors Short temi creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method. Pmvisions Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably. Pensions Contributions to defined contribution plans are expensed in the period to which they relate. 2 Audit infomiation The audit report is unqualified. Senior statutory auditor: Firm= Date of audit report.. Shahbaz Munir (FCCA) Adam & Co Accountancy Ltd 9 August 2025
LEEDS BLACK ELDERS ASSOCIATION Notes to the Accounts for the year ended 31 March 2025 Accounting policies Basis of preparation The accounts have been prepared under the historical Cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland {as applied to small entities by section 1A of the standard). Turnover Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work perfonned to date to the total estimated contract costs. Volunta income The value of services provided by volunteers has not been included in the accounts. Grants and donations Grants, including grants for the purchase of fixed assets, are recognised in full in the period to which they relate. and are split depending on the nature of the incoming resource. Resources ex ended Resources expended are recognised in the period in which they relate on an accruals basis and split depending on the nature of the expenditure incurred. Windin or dissolution of the charit If the Gharity were to be dissolved or wound up the trustees would pass any net assets to similar organisations and deserving causes. Goin The Charity has sufficient cash at bank as at the year end and has raised further funds since then. which provide adequate resources to finance committed delivery programmes, along with the day to day operations. The trustees monitor the expenditure level and adjust development expenditure to ensure that expenditure is only incurred when sufficient funds are available to cover payments as they fall due. On this basis. the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future, being a period of e1ve months after the date on which this report and financial statements are signed. For this reason, it continues to adopt the going concem basis in the financial statements. concem oses of Unrestrictedl Restricted Funds Delivering mental health and other services to local community. The activities are described in the Trustees Report. Full analysis of income and expenditure is available on the last page. Income and expenditure All income and expenditure was unrestricted Total grants and donations Total expenditure 2025 2024 117,492 142.014
LEEDS BLACK ELDERS ASSOCIATION Registered number: 02773105 Balance Sheet as at 31 March 2025 Notes 2025 2024 Current assets Debtors Cash at bank and in hand 19,762 97.190 116.952 146,945 146,945 Creditors: amounts falling due within one year (1,940) {1,601) Net current assets 145,005 115.351 Net assets 145,005 115,351 Capital and reserves Surplus IdefiGit accumulated account 145,005 115,351 145,005 115,351 The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small Gompanies regime. The profit and loss account has not been delivered to the Registrar of Companies. Catherine Donnelly Director Approved by the board o Augusl 2025