3rd SOUTH SHIELDS SEA SCOUT GROUP
Trustees Annual Report for the year ending 31st March 2024
Reference and administration details
Charity Name: 3rd SOUTH SHIELDS SEA SCOUT GROUP Registered Charity Number: 1017225 Charity’s principal address: 17 Patterdale Close, East Boldon, Tyne & Wear, NE36 0UD
The Charity Trustees who manage the charity with the Group Executive Committee are: Mr Niall Graham Group Scout Leader Mrs Julie Allison Group Treasurer Mr Alan Holt Group Trustee Mrs Fiona Holt Group Secretary
The Group Executive Committee members are: Mr Jason Riby Group Chairman Mrs Kerry Currey Explorer Scout Leader Mr Dan Currey Explorer Scout Leader Mr Ian Robertson Explorer Scout Leader Mr Chris Parks Scout Leader Mr Malcolm Ireland-Craig Parent Representative
Structure, Governance and Management
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
The Group is fortunate to have sufficient leaders and volunteers to carry out all of its objectives and activities.
Two Group Executive Committee members have stepped down as their children are over 18. The Group will seek other Parent Representatives to replace Sharmila Parks and Philip Henman.
Objectives and Activities
The objectives of the group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities.
The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Achievements and performance
The children undertook and enjoyed many activities during the year including winter camps, the annual summer trip to Thurston, regional Scout events, as well as our sailing programme.
Our Explorer Scouts took part in the Tall Ships Race from Den Helder to Hartlepool in July 2023 alongside Scouts from East Boldon Scout Group. 21 Explorers had the opportunity to enjoy this incredible trip, meeting many other young sailors at the events in the host towns. A further weekend of sailing was booked to allow Scouts who were too young for the race to experience sailing a Tall Ship.
Two members of our group have been successful in achieving the King Scout award and Gold Duke of Edinburgh award, and will be attending Windsor Castle in the new year to collect their award. We believe that Only 5 King Scout awards have been achieved in the Durham Region this year , so the award of 2 in this Group is a massive achievement.
These activities achieved scout badges across all sections including:
-
221 badges gained in Beavers including 13 Chief Scout awards,
-
100+ badges gained in Cubs including 1 Chief Scout Silver awards,
-
409 badges gained in Scouts including 129 Challenge badges,
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23 badges gained in Explorers including 2 King Scout awards.
Financial Review
The Group has made a small profit in the financial year. The Group is facing increasing costs for capitation fees, insurance, accommodation and maintenance, however, the Group’s prudent reserves policy mean that the Group continues to be financially sound with sufficient funds to meet its objectives. Major items of income and expenditure in the year relate to the Tall Ship Race. The Group took part in this event in July 2023 and all income and expenditure associated is included in this financial year.
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short and to hold a fund for replacement of equipment essential to the running of the Group. The Group Executive Committee considers that the group should hold a sum equivalent to one year’s running costs, approximately £16,000 and a replacement fund of £15,000. The replacement fund is to provide for the potential replacement of minibuses, sailing boats, rescue craft and other equipment.
Declaration
The trustees declare that they approved the above trustees’ report on 20[th] November 2024.
Signed on behalf of the charity’s trustees
Niall Graham Group Scout Leader 20[th] November 2024
Charity Number - 1017225
3rd SOUTH SHIELDS SEA SCOUT GROUP
Annual Accounts for the year ended 31st March 2024
3rd SOUTH SHIELDS SEA SCOUT GROUP
Registered Charity Number - 1017225
Balance Sheet
As at 31 March 2024
| Note | 2024 | 2024 | 2023 | 2023 | |||||
|---|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | ||||||
| Tangible assets | 2 | - | - | ||||||
| - | - | ||||||||
| Current Assets | |||||||||
| Cash at bank | 53,942 | 48,159 | |||||||
| Prepayments: Hawkhirst Aug-24 deposit payment | 1,272 | - | |||||||
| 55,214 | 48,159 | ||||||||
| Creditors falling due within 1 year | |||||||||
| Accruals: Sailing Club boat fees | - | 1,900 - |
- | 1,817 - |
|||||
| Accruals: Sailing Club premises fees | - | 2,600 - |
- | 1,800 - |
|||||
| Accruals: Capitation charges 2024 | - | 5,712 - |
- | ||||||
| Accruals: RIB fuel and badges/uniform | - | 682 - |
- | ||||||
| Income in Advance: RN Training Fund | - | 2,332 - |
- | 3,812 - |
|||||
| Income in Advance: Summer Camp 2024 deposit | - | 1,500 - |
- | ||||||
| Income in advance: Events income Tall Ships | - | - | 2,814 | ||||||
| - | 14,726 - |
- | 10,243 - |
||||||
| Total Net Assets | 40,488 | 37,916 | |||||||
| Charity Funds | |||||||||
| Unrestricted funds | 3 | 40,488 | 37,916 | ||||||
| Total Funds | 40,488 | 37,916 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees on the 20[th] November 2024 and signed on their behalf by Niall Graham, Group Scout Leader
3rd SOUTH SHIELDS SEA SCOUT GROUP
Registered Charity Number - 1017225
Notes to the financial statements
Year Ended 31 March 2024
2: Non-Monetary Assets
The charity holds a number of assets for Scout and water activities which have no monetary value in Balance Sheet. This includes dinghies, trailers, rescue boats, trailers, kayaks, minibuses, paddle boards and other equipment.
3. Charity Funds
The charity's policy on reserves is to hold sufficient resources to continue the activities of the Group should income reduce and to hold a fund for replacement of essential equipment. Details of these reserves is below.
| Charity Funds Unrestricted reserves Annual running cost reserve Equipment replacement fund reserve Total Funds Reserve for annual running costs: Insurance Minibus costs Sailing Club costs Membership costs District Capitation Charge |
31-Mar-24 9,258 16,230 15,000 40,488 31-Mar-24 4,300 1,680 4,450 300 5,500 16,230 |
31-Mar-23 7,966 14,950 15,000 |
|---|---|---|
| 37,916 | ||
| 31-Mar-23 3,820 1,680 3,650 300 5,500 |
||
| 14,950 |
3rd SOUTH SHIELDS SEA SCOUT GROUP
Registered Charity Number - 1017225
Statement of Financial Activities
Year Ended 31 March 2024
| Note Subscriptions Beavers subscriptions Cubs subscriptions Scouts subscriptions Explorers subscriptions Collection fees Paid Events Income Thurston Duke of Edinburgh Confido Tall Ships (including sponsorship) Other paid events Other Income Donations & fundraising Gift Aid Income Sale of equipment Sale of uniform Other income Grant Income ESC Lottery Fund Royal Navy Fund TOTAL INCOME Direct cost of paid events: Thurston Duke of Edinburgh Confido Tall Ships Other paid events Overheads Capitation charges Sailing Club - boat storage Sailing Club - premises charges Events costs including minibus and RIB fuel costs Insurance - minibus Insurance - boats Insurance - equipment Vehicles - MOT, servicing, repairs and road tax Boats - servicing and repairs Equipment purchases Purchase of badges/uniform Other unit running costs (OSM, Zoom, consumables etc) Bank charges Grant Funded or One-off Purchases Grant funded spend - kayaks Grant funded spend - engine (50% funded) Grant funded spend - training Trailer for new yacht Total Expenditure NET MOVEMENT IN FUNDS |
2024 2024 £ £ 2,250 2,565 4,400 3,385 407 - 12,193 9,330 - 1,920 14,802 856 26,908 49 6,215 1,000 66 449 7,778 - 1,480 1,480 48,360 8,982 - - 1,684 - 14,619 - 418 - 25,704 - 5,712 - 1,900 - 2,700 - 2,292 - 1,962 - 1,799 - 301 - 880 - 136 - - 725 - 133 - 63 - 18,603 - - - 1,480 - - 1,480 - 45,788 - 2,572 Unrestricted Funds |
2023 2023 £ £ 2,565 3,285 5,073 3,400 461 - 13,861 10,022 775 1,520 2,486 1,085 15,888 19 4,380 566 358 83 5,406 6,861 3,750 10,611 45,766 10,327 - 631 - 1,440 - 2,486 - 301 - 15,185 - 4,976 - 1,817 - 1,800 - 2,229 - 1,811 - 1,625 - 269 - 1,528 - 1,480 - 189 - 403 - 480 - 66 - 18,675 - 7,350 - 6,525 - 230 - 14,106 - 47,966 - 2,200 - Unrestricted Funds |
2023 2023 £ £ 2,565 3,285 5,073 3,400 461 - 13,861 10,022 775 1,520 2,486 1,085 15,888 19 4,380 566 358 83 5,406 6,861 3,750 10,611 45,766 10,327 - 631 - 1,440 - 2,486 - 301 - 15,185 - 4,976 - 1,817 - 1,800 - 2,229 - 1,811 - 1,625 - 269 - 1,528 - 1,480 - 189 - 403 - 480 - 66 - 18,675 - 7,350 - 6,525 - 230 - 14,106 - 47,966 - 2,200 - Unrestricted Funds |
|---|---|---|---|
| 9,330 - 1,920 14,802 856 |
10,022 775 1,520 2,486 1,085 |
||
| 49 6,215 1,000 66 449 |
19 4,380 566 358 83 |
||
| - 1,480 8,982 - - 1,684 - 14,619 - 418 - |
6,861 3,750 10,327 - 631 - 1,440 - 2,486 - 301 - |
||
| 45,766 | |||
| 15,185 - 18,675 - 14,106 - |
|||
| 5,712 - 1,900 - 2,700 - 2,292 - 1,962 - 1,799 - 301 - 880 - 136 - - 725 - 133 - 63 - |
4,976 - 1,817 - 1,800 - 2,229 - 1,811 - 1,625 - 269 - 1,528 - 1,480 - 189 - 403 - 480 - 66 - |
||
| - - 1,480 - - |
7,350 - 6,525 - 230 - |
||
| 47,966 - |
|||
| 2,200 - |
| Reconciliation of Funds Total funds brought forward Net movement in funds1 1 Total funds carried forward |
37,583 2,572 40,155 |
39,782 2,200 - |
|---|---|---|
| 37,583 |
Note 1
The summary below shows the net surplus on core activities in the financial years and the cost of one-off investments. In 2023 this was the purchase of replacement engine for RIB which was 50% grant funded. Income in 2024 was from the sale of equipment
| Profit/Loss on Core Activities One-off income/(expenditure) |
1,572 1,000 2,572 |
918 3,118 - |
|---|---|---|
| 2,200 - |
Independent Examiner's Report to the Trustees of the 3rd SOUTH SHIELDS SEA SCOUT GROUP
I report to the trustees on my examination of the accounts of the 3rd South Shields Sea Scout Group for the year ended 31st March 2024.
Responsibilities and basis of report
I report in respect of my examination of the 3rd South Shields Sea Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 3rd South Shields Sea Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 15 October 2024
Name: Angela Mackay
Qualification:
Address: 21 West Moor Drive Cleadon Tyne and Wear SR6 7TW
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