## **3rd SOUTH SHIELDS SEA SCOUT GROUP** **Trustees Annual Report for the year ending 31st March 2023** **Reference and administration details** Charity Name: 3rd SOUTH SHIELDS SEA SCOUT GROUP Registered Charity Number: 1017225 Charity’s principal address: 17 Patterdale Close, East Boldon, Tyne & Wear, NE36 0UD The Charity Trustees who manage the charity with the Group Executive Committee are: Mr Niall Graham Group Scout Leader Mrs Julie Allison Group Treasurer Mr Alan Holt Group Trustee Mrs Fiona Holt Group Secretary The Group Executive Committee members are: Mr Jason Riby Group Chairman Mrs Kerry Currey Explorer Scout Leader Mr Ian Robertson Explorer Scout Leader Mr Chris Parks Scout Leader Mrs Sharmila Parks Parent Representative Mr Malcolm Ireland-Craig Parent Representative ## **Structure, Governance and Management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group is fortunate to have sufficient leaders and volunteers to carry out all of its objectives and activities. ## **Objectives and Activities** The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Achievements and performance** The children undertook and enjoyed many activities during the year including winter camps, the annual Thurston trip, regional Scout events, RNLI station visit, as well as our sailing programme. These activities achieved scout badges across all sections including: - 259 badges gained in Beavers including Chief Scout Bronze awards, - 199 badges gained in Cubs including Chief Scout Silver awards, and - 220 badges gained in Scouts including Chief Scout Gold awards. ## **Financial Review** The accounts have previously been drawn up on the receipts and payments basis. This has been changed to accruals-based accounting this year to be easier for the reader of the accounts. The prior year figures have been re-stated to accruals based. The Group has made a small loss in the financial year due to investing in a replacement engine for one of the safety boats. Grant funding was obtained for 50% of the cost of this expenditure. The Group is facing increasing costs for capitation fees, insurance, accommodation and maintenance, however, the Group’s prudent reserves policy mean that the Group continues to be financially sound with sufficient funds to meet its objectives. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short and to hold a fund for replacement of equipment essential to the running of the Group. The Group Executive Committee considers that the group should hold a sum equivalent to one year’s running costs, approximately £15,000 and a replacement fund of £15,000. The replacement fund is to provide for the potential replacement of minibuses, sailing boats, rescue craft and other equipment. Major items of income and expenditure in the year are: - English Sports Council Lottery grant of £10,000 was received in 2021/22 for the purchase of kayaks and paddle boards. £3,139 was spend on kayaks last year and the balance of £6,861 was spent in this financial year. - Royal Navy Fund grant of £3,750 was received in 2021/22 to cover 50% of the cost of a replacement engine for the rescue boat. The expenditure on the engine was incurred in this financial year. - The Group booked places for Explorer Scouts on the July 2023 Tall Ships Race. Some expenditure was incurred on deposits in this financial year which was covered by income from the scouts attending. ## **Declaration** The trustees declare that they approved the above trustees’ report on 26[th] January 2024. Signed on behalf of the charity’s trustees Niall Graham Group Scout Leader 26[th] January 2024 Charity Number - 1017225 ## **3rd SOUTH SHIELDS SEA SCOUT GROUP** Annual Accounts for the year ended 31st March 2023 ## **3rd SOUTH SHIELDS SEA SCOUT GROUP** Registered Charity Number - 1017225 ## **Statement of Financial Activities** Year Ended 31 March 2023 |**Note**
**Subscriptions**
Beavers subscriptions
Cubs subscriptions
Scouts subscriptions
Explorers subscriptions
Collection fees
**Paid Events Income**
Thurston
Duke of Edinburgh
Pantomime
Confido
Tall Ships
Other paid events
**Other Income**
Donations & fundraising
Gift Aid Income
Sale of equipment
Sale of uniform
Other income
**Grant Income**
ESC Lottery Fund
Royal Navy Fund
Community Foundation Grant
**TOTAL INCOME**
**Cost of paid events:**
Thurston
Duke of Edinburgh
Pantomime
Confido
Tall Ships
Other paid events
**Overheads**
Capitation charges
Sailing Club - boat storage
Sailing Club - premises charges
Events costs including all fuel costs
Insurance - minibus
Insurance - boats
Insurance - equipment
Vehicles - MOT, servicing, repairs and road tax
Boats - servicing and repairs
Equipment purchases
Purchase of badges
Purchase of uniform
Other unit running costs (OSM, Zoom, consumables etc)
Bank charges
**Grant Funded or One-off Purchases**
Grant funded spend - paddle boards
Grant funded spend - kayaks
Grant funded spend - engine (50% funded)
Storage containers and installation
Trailer for new yacht
**Total Expenditure**
**NET MOVEMENT IN FUNDS**|**2023**
**2023**
**£**
**£**
2,565
3,285
5,073
3,400
461
-
13,861
10,022
775
-
1,520
2,486
1,085
15,888
19
4,380
566
358
83
5,406
6,861
3,750
-
10,611
**45,766**
10,327
-
631
-
-
1,440
-
2,486
-
301
-
15,185
-
4,976
-
1,817
-
1,800
-
2,229
-
1,811
-
1,625
-
269
-
1,528
-
1,480
-
189
-
347
-
56
-
480
-
66
-
18,675
-
-
7,350
-
6,525
-
-
230
-
14,106
-
**47,966**
**-**
**2,200**
**-**
**Unrestricted Funds**|**2022**
**2022**
**£**
**£**
2,093
2,140
5,030
3,810
413
-
12,660
-
150
945
-
-
1,534
2,629
871
2,826
1,274
626
2
5,600
3,139
-
1,000
4,139
**25,028**
-
195
-
892
-
-
-
1,323
-
2,410
-
5,499
-
1,750
-
1,100
-
487
-
1,774
-
1,297
-
262
-
988
-
624
-
556
-
276
-
987
-
829
-
24
-
16,453
-
1,076
-
3,139
-
3,816
-
-
8,031
-
**26,894**
**-**
**1,866**
**-**
**Unrestricted Funds**|**2022**
**2022**
**£**
**£**
2,093
2,140
5,030
3,810
413
-
12,660
-
150
945
-
-
1,534
2,629
871
2,826
1,274
626
2
5,600
3,139
-
1,000
4,139
**25,028**
-
195
-
892
-
-
-
1,323
-
2,410
-
5,499
-
1,750
-
1,100
-
487
-
1,774
-
1,297
-
262
-
988
-
624
-
556
-
276
-
987
-
829
-
24
-
16,453
-
1,076
-
3,139
-
3,816
-
-
8,031
-
**26,894**
**-**
**1,866**
**-**
**Unrestricted Funds**| |---|---|---|---| ||10,022
775
-
1,520
2,486
1,085|-
150
945
-
-
1,534|| ||19
4,380
566
358
83|871
2,826
1,274
626
2|| ||6,861
3,750
-|3,139
-
1,000|| ||10,327
-
631
-
-
1,440
-
2,486
-
301
-|-
195
-
892
-
-
-
1,323
-|| ||||**25,028**| ||||2,410
-
16,453
-
8,031
-| ||4,976
-
1,817
-
1,800
-
2,229
-
1,811
-
1,625
-
269
-
1,528
-
1,480
-
189
-
347
-
56
-
480
-
66
-|5,499
-
1,750
-
1,100
-
487
-
1,774
-
1,297
-
262
-
988
-
624
-
556
-
276
-
987
-
829
-
24
-|| ||-
7,350
-
6,525
-
-
230
-|1,076
-
3,139
-
3,816
-
-|| ||||| ||||**26,894**
**-**| ||||| ||||**1,866**
**-**| |**Reconciliation of Funds**
Total funds brought forward
Net movement in funds1
1
**Total funds carried forward**|40,116
2,200
-
**37,916**|41,982
1,866
-| |---|---|---| |||**40,116**| ## Note 1 The summary below shows the net surplus on core activities in the financial years and the cost of one-off investments. In 2022 this was the purchase and installation of storage units. In 2023 this was the purchase of replacement engine for RIB which was 50% grant funded. |Profit/Loss on Core Activities
One-off expenditure|918
3,118
-
**2,200**
**-**|1,338
3,204
-| |---|---|---| |||**1,866**
**-**| ## **3rd SOUTH SHIELDS SEA SCOUT GROUP** Registered Charity Number - 1017225 ## **Balance Sheet** As at 31 March 2023 |**Note**
**2023**
**£**
**Tangible assets**
2
-
**Current Assets**
Debtors: East Boldon Scouts
-
Cash at bank
48,159
**Creditors falling due within 1 year**
Accruals: Sailing Club boat fees
1,817
-
Accruals: Sailing Club premises fees
1,800
-
Income in advance: ESC Lottery
-
Income in Advance: RN Fund (50% grant)
-
Income in Advance: RN Training Fund
3,812
-
Income in advance: Events income Tall Ships
2,814
-
Income in advance: Events income Thurston
-
Income in advance: Events income Monopoly
-
**Total Net Assets**
**Charity Funds**
Unrestricted funds
3
**Total Funds**|**2023**
**£**
-
48,159
10,243
-
**37,916**
37,916
**37,916**|**2022**
**£**
-|**2022**
**£**
-
55,377
15,261
-| |---|---|---|---| |||5,000
50,377|| |||1,750
-
1,100
-
6,861
-
3,750
-
-
-
1,740
-
60
-|| ||||| ||||**40,116**| ||||40,116| ||||**40,116**| The above account and accompanying statement of assets and liabilities were approved by the Trustees on the 13[th] January 2024 and signed on their behalf by Niall Graham, Group Scout Leader ## **3rd SOUTH SHIELDS SEA SCOUT GROUP** Registered Charity Number - 1017225 ## **Notes to the financial statements** Year Ended 31 March 2023 ## **2: Non-Monetary Assets** The charity holds a number of assets for Scout and water activities which have no monetary value in Balance Sheet. This includes dinghies, trailers, rescue boats, trailers, kayaks, minibuses, paddle boards and other equipment. ## **3. Charity Funds** The charity's policy on reserves is to hold sufficient resources to continue the activities of the Group should income reduce and to hold a fund for replacement of essential equipment. Details of these reserves is below. |**Charity Funds**
Unrestricted reserves
Annual running cost reserve
Equipment replacement fund reserve
RN Fund : Scout expenditure commitment
**Total Funds**
**Reserve for annual running costs:**
Insurance
Minibus costs
Sailing Club costs
Membership costs
District Capitation Charge|7,966
14,950
15,000
0
**37,916**
3,820
1,680
3,650
300
5,500
**14,950**|6,566
14,800
15,000
3,750| |---|---|---| |||**40,116**| |||3,420
1,680
3,400
300
6,000| |||**14,800**| Jason A Riby 17/1/2024 ## **Independent Examiner's Report to the Trustees of the 3rd SOUTH SHIELDS SEA SCOUT GROUP** I report to the trustees on my examination of the accounts of the 3rd South Shields Sea Scout Group for the year ended 31st March 2023. ## **Responsibilities and basis of report** I report in respect of my examination of the 3rd South Shields Sea Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 3rd South Shields Sea Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 9/01/2024 Name: Angela Mackay Qualification: Commercial Manager Address: 21 West Moor Drive Cleadon SR6 7TW Page 1