## **3rd SOUTH SHIELDS SEA SCOUT GROUP** **Trustees Annual Report for the year ending 31st March 2022** **Reference and administration details** Charity Name: 3rd SOUTH SHIELDS SEA SCOUT GROUP Registered Charity Number: 1017225 Charity’s principal address: 17 Patterdale Close, East Boldon, Tyne & Wear, NE36 0UD The Charity Trustees who manage the charity with the Group Executive Committee are: Mr Niall Graham Group Scout Leader Mr Alan Holt Group Treasurer Mrs Fiona Holt Group Secretary Mrs Julie Allison Assistant Group Treasurer The Group Executive Committee members are: Mr Jason Riby Group Chairman Mrs Kerry Currey Explorer Scout Leader Mr Ian Robertson Explorer Scout Leader Mr Chris Parks Scout Leader Mrs Sharmila Parks Parent Representative Mr Malcolm Ireland-Craig Parent Representative ## **Structure, governance and management** The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. There have been a number of changes to the Group management and whilst these are outside of the financial period under review, they are noted in this Annual Report for information. The changes include the retirement of the Chairman in June 2022, the appointment of a new Chairman in October 2022 and the appointment of an assistant treasurer in September 2021. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group is fortunate to have sufficient leaders and volunteers to carry out all of its objectives and activities. ## **Objectives and activities** The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Achievements and performance** The Group returned to face-to-face Scouting and were able to run overnight events again. Duke of Edinburgh expeditions were organised to enable Explorer Scouts to complete their Gold, Silver and Bronze Awards before many moved on from the Group. Overall, the children undertook and enjoyed many activities resulting in the following achievements: - Beavers gained 179 badges. - Cubs gained 126 badges including 4 Chief Scout Silver Awards. - Scouts gained 107 badges including 11 Chief Scout Gold Awards. - Explorers gained 6 Leadership badges during the year. Duke of Edinburgh expeditions were able to take during March and April 2022 and this enabled Explorers to complete 1 Bronze award, 4 Silver awards and 4 Scout Diamond awards in April 2022. ## **Financial Review** The accounts have been drawn up on the receipts and payments basis, which is consistent with the previous year. The Coronavirus pandemic resulted in a substantial loss of income for the Group, however, the Group’s prudent reserves policy meant that the Group continues to be financially sound with sufficient funds to meet its objectives. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short and to hold a fund for replacement of equipment essential to the running of the Group. The Group Executive Committee considers that the group should hold a sum equivalent to one year’s running costs, approximately £15,000 and a replacement fund of £15,000. The replacement fund is to provide for the potential replacement of minibuses, sailing boats, rescue craft and other equipment. Major items of income and expenditure in the year are: - English Sports Council Lottery grant of £10,000 was received for the purchase of kayaks and paddle boards. £3,139.06 was spend on kayaks in the year and the balance will be spent in year ending 31[st] March 2023; - Royal Navy Fund grant of £3,750 was received in the year to cover 50% of the cost of a replacement engine for the rescue boat. The cost will be incurred in year ending 31[st] March 2023. - Paddle boards costing £1,076.00 were purchase in the year. This was funded by a Community Foundation grant and donations in the previous year. ## **Declaration** The trustees declare that they approved the above trustees’ report on 26[th] January 2023. Signed on behalf of the charity’s trustees Niall Graham Group Scout Leader 26[th] January 2023 **3rd SOUTH SHIELDS SEA SCOUT GROUP** Registered Charity Number - 1017225 ## **RECEIPTS & PAYMENTS ACCOUNT** ## **for the period 1st April 2021 to 31st March 2022** |Total receipts for the period
Total payments for the period
Net receipts for the period
Current Account Balance b/f
Deposit Account Balance b/f
Cash b/f
Cash, bank and similar funds b/f
Current Account Balance c/f
Deposit Account Balance c/f
Cash c/f
Cash, bank and similar funds c/f|**£**
**£**
37,939.40
18,484.82
**19,454.58**
8,940.43
21,981.53
60.00
**30,981.96**
28,392.81
21,983.73
0.00
**50,436.54**
**This Year**|**£**
**£**
8,180.61
27,912.78
**Last Year**| |---|---|---| |||**(19,732.17)**
16,690.26
33,963.87
60.00| |||**50,714.13**
8,940.43
21,981.53
60.00| |||**30,981.96**| The above account and accompanying statement of assets and liabilities were approved by the Trustees on the 26[th] January 2023 and signed on their behalf by Niall Graham, Group Scout Leader Page 1 **3rd SOUTH SHIELDS SEA SCOUT GROUP** ## **RECEIPTS** ## **for the period 1st April 2021 to 31st March 2022** |MEMBERSHIP SUBSCRIPTIONS
Beavers
Cubs
Scouts
Explorers
Collection charges
Less Capitation Charges
INVESTMENT INCOME RECEIVED
Gross Interest - Deposit Account
DONATIONS / GRANTS
Individual Donations
RN Scouts Fund
Community Foundation Grant
Scouts Association Recovery Fund
Amazon Purchase Donation Scheme
Easy Fundraising Scheme
ESC Lottery Fund
ACTIVITIES
Pantomime
Scout Camp
Thurston
Christmas Camp
Christmas Social Evening
Geoffrey Gordon Cup
Ghost Walk
Duke of Edinburgh
Monopoly Run
Welcome Back Camp
Durham 2020 Refund
Collection charges
FUND RAISING
Rotary Raffle
OTHER INCOME
Gift Aid
SUNDRY RECEIPTS
East Boldon Scout Group Loan Repayment
Sale of boats and equipment
Sale of uniform
**TOTAL RECEIPTS FOR THE PERIOD**|**£**
**£**
2,092.50
2,140.00
5,030.00
3,810.00
412.96
-
5,499.00
-
7,160.54
2.20
2.20
40.00
3,750.00
-
43.43
126.30
10,000.00
13,959.73
945.00
30.00
1,805.00
240.00
290.00
600.00
189.00
150.00
60.00
280.00
-
160.14
-
4,428.86
661.60
661.60
2,826.47
2,826.47
7,000.00
1,274.00
626.00
8,900.00
**37,939.40**
**This Year**|**£**
**£**
600.00
540.00
1,040.00
1,060.00
4,559.00
-
**Last Year**|**£**
**£**
600.00
540.00
1,040.00
1,060.00
4,559.00
-
**Last Year**| |---|---|---|---| ||2.20|17.66|1,319.00
-| ||40.00
3,750.00
-
43.43
126.30
10,000.00|742.00
750.00
3,500.00
7.06|17.66| ||945.00
30.00
1,805.00
240.00
290.00
600.00
189.00
150.00
60.00
280.00
-
160.14
-|1,918.50|4,999.06| |||-|| ||661.60||1,918.50| ||2,826.47|2,564.39|-| ||7,000.00
1,274.00
626.00||2,564.39| ||||-| ||||**8,180.61**| Page 2 **3rd SOUTH SHIELDS SEA SCOUT GROUP** ## **PAYMENTS** ## **for the period 1st April 2021 to 31st March 2022** |PREMISES
South Shields Sailing Club
DONATIONS/GRANTS
None
ACTIVITIES
Cub and Beavers Activities
Scout Activities
Explorer Activities
Events costs - fuel and tunnel
Pantomime
Christmas Camp
Christmas Social Evening
Geoffrey Gordon Cup
Ghost Walk
Duke of Edinburgh
Welcome Back Camp
Music Night
Scout event refunds due to COVID19
EQUIPMENT
Paddle boards (grant funded)
Kayaks (grant funded)
Storage Containers
Various Items of Equipment
Equipment Insurance
BOATS
Spares, Repairs and Service
Boat Insurance
Sailing Club - Boat Storage
VEHICLE EXPENSES
Road Tax
Insurance
Minibus trackers
Spares, Repairs, Service, M.O.T.
FUND RAISING EXPENSES
Rotary Club Raffle
ADMIN / ESTABLISHMENT EXPENSES
Online Scout Manager and Payment System
Website domain
Administration e.g. H&S, stationery,
consumables
Bank charges|**£**
**£**
-
-
-
-
192.33
36.35
98.00
160.47
891.83
175.65
256.35
503.50
189.00
194.93
198.48
-
-
2,896.89
1,076.00
3,139.06
3,816.00
585.99
261.95
8,879.00
624.01
1,297.40
-
1,921.41
330.00
1,774.05
241.54
416.68
2,762.27
-
-
178.00
69.44
270.06
23.60
541.10
**This Year**|**£**
**£**
500.00
**Last Year**|**£**
**£**
500.00
**Last Year**| |---|---|---|---| |||-|500.00| |||65.14
212.01
35.00
8,572.00|-| |||16.78
256.45|8,884.15| |||199.15
1,297.40
1,560.00|273.23| |||330.00
1,700.44
467.23|3,056.55| |||-|2,497.67| |||279.97
12.00|-| ||||291.97| Page 3 |SUNDRY PAYMENTS
Purchase of Badges etc
RYA Membership
Group Zoom Account
Loan to East Boldon Scout Group
Scout Uniform Items
Personal Insurance
**TOTAL PAYMENTS FOR THE PERIOD**|275.66
92.00
129.51
-
986.98|1,484.15
**18,484.82**|25.70
92.00
129.51
12,000.00
120.00
42.00|| |---|---|---|---|---| |||||12,409.21| |||||**27,912.78**| Page 4 **3rd SOUTH SHIELDS SEA SCOUT GROUP** ## **STATEMENT OF ASSETS & LIABILITIES** ## **at 31st March 2022** |MONETARY ASSETS
Current Account
Deposit Account
Cash in Hand
DEBTORS
East Boldon Scout Group - Loan
LIABILITIES
Sailing Club - Boat Storage
Sailing Club - Premises
Grant Commitments: RN Fund
Grant Commitments: ESC
Income in Advance - Thurston 2022
Income in Advance - Monopoly Run
NON-MONETARY ASSETS
No.
(Estimated and Insurance Values)
Mini Bus
1
Mini Bus
1
Box Trailer
1
Bike Trailer
1
Double Road Trailer
3
Single Road Trailer
3
Wayfarer World Dinghy
3
Topper Magno Dinghies
2
Feva Dinghies
4
Laser Pico Sailing Dinghies
5
Omega Sailing Dinghies
2
420 Sailing Dinghies
2
Rescue Boat, Trailer and Engine
2
Topper Sailing Dinghies
19
Laser Sailing Dinghies
5
Wayfarer Sailing Dinghy & Trailer
1
Kestrel Sailing Dinghies
0
Enterprise Sailing Dinghy
1
Miracle Sailing Dinghy
0
Bosun Sailing Dinghies
2
Windsurfers
6
Kayaks
16
Stand Up Paddle Boards
4
Stand Up Paddle Boards
4
Wavesport kayaks and equipment
5
Storage containers
2
First Aid Equipment
Camping Equipment
Radio & GPS
Buoyancy aids
40
Wetsuits
40
Dry Cags
40
Miscellaneous Boat Equipment
Miscellaneous Sports Equipment|**£**
**£**
28,392.81
21,983.73
-
50,376.54
5,000.00
5,000.00
1,750.00
-
1,100.00
-
7,500.00
-
6,860.94
-
1,739.92
-
60.00
-
19,010.86
-
No.
3,400.00
1
18,000.00
1
500.00
1
400.00
1
600.00
4
600.00
3
4,800.00
4
500.00
2
2,200.00
4
1,500.00
5
1,000.00
2
200.00
2
10,000.00
2
1,900.00
19
1,000.00
5
500.00
2
0.00
1
150.00
1
0.00
1
100.00
2
1,200.00
6
640.00
12
800.00
4
1,000.00
3,125.00
3,600.00
360.00
1,000.00
200.00
800.00
40
800.00
40
400.00
40
800.00
100.00
62,175.00
**This Year**|**£**
**£**
8,940.43
21,981.53
60.00
**Last Year**| |---|---|---| |||30,981.96
12,000.00| |||12,000.00
-
3,400.00
20,000.00
500.00
400.00
800.00
600.00
6,400.00
720.00
2,200.00
1,500.00
1,000.00
200.00
9,000.00
1,900.00
1,000.00
1,000.00
100.00
150.00
150.00
300.00
1,200.00
480.00
800.00
360.00
1,000.00
200.00
800.00
800.00
400.00
500.00
100.00| |||57,960.00| Page 5 Indpwthit Exa￿nerf5 Rem iothe Truste￿ of the 3rd SOUTH STrIIELDS SEA SCOUT GROUP R•spon•1￿1￿1+¥ INI olrnport lndgwndgnt4xaminD￿I •lat¢m•rt NAff•'