Trustees Annual Report
Chairs’ report for FSJMS AGM Saturday 25th March 2023
Central Africa is facing fresh challenges from climate change. Rains have not just been good but in many places overwhelming! Malawi and Mozambique have been hit hard but Zimbabwe has also had flooding in many parts of the country.
While we cannot change the weather we can, as Friends of one of Zimbabwe’s schools, play a small part in equipping its people to rise to the challenges. You will know the saying that if you give a man a fish you feed him for a day, but if you teach a man how to fish you feed him for life. Education, then, is central to development and human flourishing, not least in Africa, and you and I are privileged to be able to come alongside Zimbabweans in this common endeavour.
With this in mind the FSJMS committee has been committed to carrying out its duties on behalf of all of you the members over the last year. As the treasurer’s report shows, we have resumed the regular pattern of transfers in the last twelve months, supporting more secondary school pupils than ever before, sustaining the feeding scheme for the primary school children, supporting the pre-school with a salary and the clinic with help with medicines. This is a great achievement of which we should all feel proud. The challenge we now face is that school fees have increased more than the funds we have been able to raise. We have funds to sustain our level of giving this year but next year looks like being a real struggle. With this in mind the committee decided, sadly, that we were unable to take on any new bursary students this January. But we continue to play our part in facilitating access to education for those we already support.
It has been very good to keep the link with a group of alumni from the secondary school, through Sibo Sesay who is also on our committee. It is encouraging to see these ex-students of the secondary school wanting to support the children of the primary school to fulfil their potential. The committee is committed to supporting this in whatever ways it can.
As mentioned last year it is encouraging to be meeting again in person for this AGM, as well on Zoom for those further away. Thank you Alison for organising the lunch today which is always very welcome. Thank you to Sarah for all her efficient and accurate secretarial support which makes all the difference to the smooth running of the charity. Thank you very much to Alan for doing the books and making sure we know where we are with income and expenditure. Thank you to him and Alison for spending hours at the bank making sure that the transfers go through. Thank you to Chris for continuing with her many grant applications resulting in much needed boosts to our income through the year. Thank you again to Janice for designing and distributing the very striking ‘Tirrick’ Christmas card which made a welcome contribution to our income. Thanks so much to Lydia for arranging the zoom links and including her and Charlie’s dog in our calls (and congratulations to both of them for their wedding). And a massive thank you to all of you the members of FSJMS without whom we would not be here in the first place. Please continue to support the work with your prayers and your financial contributions.
Accounts 2022
The Friends of St James Mission and School
Nyamandhlovu
Registered Charity no 1017217
Income and expenditure account for year ended 31[st] December 2022
| 2021 | INCOME | 2022 |
|---|---|---|
| 250.00 | Charities Trust | 300.00 |
| 110.00 | Churches. See Note 1 | 738.63 |
| 6,698.00 | Individuals. See Note 2 741 |
8,646.00 |
| 3,700.00 | Charities See Note 3 | 15,882.46 |
| 502.70 | Direct Giving Virgin Money (Bursaries) See Note 4 | 0 |
| 2,326.71 | Christmas card sales. See Note 5 | 1,221.90 |
| 00.00 | Clinic | 100.00 |
| 402.00 | Cash Donations | 330.00 |
| 2.40 | Interest | 14.71 |
| 00.00 | Gift Aid reclaimed from HMRC. | 0 |
| 197.50 | Paypal Giving | 275.00 |
| 24,188.61 | TOTAL INCOME | 27,508.70 |
| EXPENDITURE | ||
| 7,784.53 | To St James Mission and School, Nyamandhlovu | 31,005.51 |
| 3,920.983 1,331.09 1,558.01 0 0 0 0 538.04 436,41 |
3,920.983 1,331.09 1,558.01 0 0 0 0 538.04 436,41 |
3,920.983 1,331.09 1,558.01 0 0 0 0 538.04 436,41 |
Comprised of Bursaries Pre School Salary Feeding Fund Clinic Uniform 7 Bursary girls Stationery 7 Bursary girls Exam Fees 3 x 4th Form girls Teachers transport. See note 6 Zim. admin costs See note |
|||
|---|---|---|---|---|---|---|
| 50.00 | Bank Charges 103 + transfer loss 36.52 = | 139.52 | ||||
| 583.28 | Christmas cardproduction | 325.45 | ||||
| AGM Food Expenses | 20.11 | |||||
| 56.94 | Website Domain renewal fee | 0 | ||||
| 225.00 | Hygiene supplies. See note 8 | 359.00 | ||||
| 16.00 | Gift to account examiner | 0 | ||||
| 8,7715.75 | Total expenditure in year | 31,849.59 | ||||
| 24.188.61 | Total income inyear | 27,508.70 | ||||
| 15,472.86 | Excess of expenditure over income | 4,340.89 |
Capital Accounts as at 31st December 20202 Closing balances
| Accounts | 31/12/ 2021 | 31/12/2021 | |
|---|---|---|---|
| arclays Everyday Saver | 33,649.55 | 2 | 9,183.22 |
| arclays Community | 5,486.99 | 4,982.43 | |
| otals | 39,136.54 | 34,165.65 |
Notes to the Balance Sheet
Note.1. Churches. £250.00 from St Mary's West Moors. £200.00 from Chailey PCC. £188 .63 from Ipswich Road URC, Norwich £100.00, North Newnton PCC
Note 2. Individuals . This figure is largely made up of income from direct debits and standing orders which totalled £5,067. Cheques £1,590. A private donation of £500 was received, plus £750 from Wedding gifts.
Note.3.
| Note.3. | |
|---|---|
| £3,600 | Souter Charitable Trust |
| £3,500 | Fellowship of St John, Leadenhall Street, London |
| £3,500 | The Kowhai Trust |
| £1,932.46 | Children 1st International (Sponsorship of Caitlin? London |
| Maraton | |
| £1,500 | The Oak Trust |
| £1,200 | The Labone Trust |
| £ 500 | The Stockwell Trust |
| £ 150 | The L and C Fielden Charitable Trust |
Note.4. Virgin Money. This income stream ceased in 2021.
Note 5. This figure includes payments (£307.70) made Jan to May 2022 for card purchases in Dec 2021. Main sales were in Nov and Dec 2022 (£914.20). . Cost of production £583.28, Therefore total profit from card sales in year £896.45
Note 6. As a result of Covi 19 restriction Treacher's transport costs to school increased. The FSJMS committee decided to grant support in these exceptional circumstances.
Note 7. The committee also recognized the volume of work undertaken on our behalf by a member of the Diocesan Finance dept by making a termly honorarium. Other amounts included in this figure are for transport of food to school and bank visits.
Note 8. Several school staff received training in the manufacturer of reusable sanitary wear. Expenses included cost of material, course fee, transport and overnight accommodation.
General Notes,
While the 2022 balance sheet shows an increase in income over that of 2021 this must be seen as coming primarily from other charities. Without the extra £11,200 raised from these sources the income would have been some £5,500 less than in 2020.
Donation income from individuals continues to decline. This however is offset by the increase in donations from charities. Christmas cards income in the year increased on the previous year as payments for some of that year's purchases were only received in 2021. Income from the Virgin Money Giving Scheme declined in anticipation of the planned closure of this scheme in early February 2022. The decline in income from Churches can be traced to the Covid 19 restrictions and the consequent loss of income suffered by those sources. This also had an adverse effect on income from Coffee after Church, and Marmalade sales in West Moors
Two transfers were made to St James Mission and School via the Anglican Diocese of Matabeleland. The first on the 9th July 2021 totalled £5,838.09.
The second transfer took place on the 26th November 2021. The total transferred was £1,946.44 This reduction by approximately half of the sum usually sent annually to the school was the result of less support being needed in the year. The school was closed for several months due to Covid 19 restrictions. Therefore monies sent for each term were held over from one term to another as lockdown had necessitated the school to be closed in the meantime.
Support for exam fees, uniform purchase and stationary for the the bursary girls was also held over by the school from one year to the next
These Covid 19 school closures have resulted in FSJMS having a balance of some £8,000.00 in excess of what it would have been if the three full termly transfers had taken place.
The year ends with a healthy balance of £39,136.54, which is a consequence of not funding bursaries, feeding fund, pre-school salary and other payments through six academic terms. Alan Butler
Hon Tres. FSJMS 20/02/22
Examiner’s Report
649 Blandford Road
Upton Poole Dorset BH16 5EF 12/10/2023
I have looked at the financial records of Friends of St James Mission and School Matabeleland Zimbabwe for the year 2022 and believe them to be in order with no irregularities.
All income and expenditure is accounted for and is recorded correctly.
Anne Poate
Treasurer, Friends of MS Purbeck
Assistant Treasurer St James Church, Poole.