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Dore Village Society
(Registered Charity number 1017051)
Year ended 31% December 2024
Trustees’ Report
Independent Examiner’s Report
Financial Statements
Dore Village Society Annual Report for 2024
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Trustees’ Report
Objectives and Activities . The Society is the designated Neighbourhood Forum for the Dore Area, with responsibility for preparing a Neighbourhood Plan for Dore. cristae
The Society aims to foster the protection and enhancement of the local environment, amenities and facilities within Dore, to record its historic development, and to encourage a spirit of community. 7
A copy of the Constitution and a map of the Area of Benefit can be viewed in the Dore Village Society (DVS) office, or online at www.dorevillage.co.uk under the tab “Dore Village
About a quarter of our income is expended on.the day-to-day running, costs of the Society. Themaintainingremainder,the warin a memorial,normal year,the Christmasis spent on treesour continuing, and lights, commitments:the Lantern Parade,the Dore theShow,Party on the Green, funding the Dragon Hunt and other Heritage, Doreways and Archives Group events, contributions to the Dore Festival and Fun Run, donations to various charities and voluntary groups, and producing Dore to Door. In 2024 we continued to support the More in Dore campaign to renovate equipment in the Recreation Ground children’s play area, the refurbishment of Christ Church Dore and our expanded archive and heritage activities. We have also been active participants in the ongoing regeneration of Haythornthwaite Wood which commemorates the decisive work of the Haythornthwaites in protecting the countryside around Dore and the National Park. ——
Dore to Door is the Society's quarterly community magazine and is distributed by volunteers (to whom we are very grateful) free to every household in Dore. Any surplus from the advertising revenue generated by Dore to Door is allocated to our reserves. The role of editor continues to be split between Keith Shaw who has taken over the role of editor, collating all the articles together, whilst John Eastwood does the layout. The. DVS would like to thank both John and Keith for their tireless efforts in producing an outstanding community magazine. i wa mente
The Society organises the Dore Show through its sub-committee and suppor t hes work of the Doreways group by funding its activities. More in Dore is another sub-committee with the specific purpose of raising funds to. improve the facilities on the recreation ground (the Rec). This year has seen the addition of a slide to the. playground. Other Dore Village Society events include Party on the Green, Wyvem Walkers and the annual Wassail Walk. All DVS events ran smoothly this year. There was the Dore Show, Party on.the Green, and the Lantem Parade. Other events supported by. the DVS, but not run. by. them, included the Dragon Hunt for St. George’s Day and various Dore festival events. We are very grateful to the Dore Show sub-committee for an excellent show, and Caroline Davies and David Hayes for all their hard work in. putting,together the Lantern Parade and Party on the-Green and Tina Havenhand and her team for sourcing and installing the Christmas trees and lights: . ».
The Society has continued its work as a- Neighbourhood Forum with the. Dore Neighbourhood Plan now fully adopted, although there is ongoing work to ensure its continuing relevence. The Green Infrastructure Strategy Team (GIST) had nearly completed producing their report by the year-end. The Society reviews every planning application arising in Dore and trustees make recommendations to the Executive Committee as to which applications require comment to be submitted to the City Council's planners.
Dore Village Society Annual Report for 2024
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Extensive work continues to be done on the upkeep and extension of the archive and local history records. These are a vital element of the Society's activities, and the archive continues to expand as we collect and receive additional material.
Our website continues to provide valuable information on local activities, events, history and local services and we are continually extending this with new content. We are looking to revitalise our website in the coming year . so that it will be easier to upload content and navigate around. ;
Any expenditure beyond the above goes on our other constitutional responsibilities and in responding to and supporting suggestions from Dore residents. Such expenditure is assessed at regular DVS committee meetings in accordance with our constitution and guidance issued by the Charity Commission on public benefit.
At the end of the year the paid-up membership of the Society stood at 1007. The Committee thanks all those who helped, worked, and supported the Society in 2024 and particularly our membership secretary, Joan Davis, who works tirelessly behind the scenes collecting subscriptions, maintaining the membership database and encouraging lapsed members to re-join.
Financial Review ae The Charity's financial position at the end of the year is in accordance with the budget and is considered to be satisfactory. — 2 ies The Society has as its policy the aim to fund all. of its regular running costs out of membership subscriptions, leaving other income sources to generate surpluses which can be used to build up specified reserves, make grants and donations and to carry out activities to the benefit of the community.
The Society holds specific reserves. The ongoing task of protecting our local environment, amenities and facilities occasionally highlights significant and expensive concerns. The Trustees have therefore specifically designated that £20,000 shall be kept in reserve to meet any planning and property issues and a further £12,500 for any major local projects. A review of the amounts needed in these reserves is carried out annually. The remaining balance of funds available for general use at the year end stands at £28,876 which the Trustees consider to be sufficient for the Charity's needs. , oe
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The Charity’s sources of funds during the year, and expense thereof, are set out in the Income and Expenditure Account and attached Notes. ;
Structure, Governance and Management The Dore Village Society is a Trust. It-was registered with the Charity Commission on 4" February 1993. It is governed by its Constitution and is managed by its Trustees. ;
The Trustees are the members of the Dore Village Society Executive Committee, each of whom is appointed following nomination and vote at an Annual General Meeting. Any casual vacancies during the year are filled at Trustees’ discretion but have to stand for reappointment at the next Annual General Meeting. |
Executive Committee members are elected for a period of three years but outgoing members may be re-elected. The maximum period for which ‘anyone shall serve shall be twelve years, but this does not have to be a continuous period.
Dore Village Society Annual Report for 2024
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A power of appointment of new Trustees is vested in the Executive Committee so that newly elected members of the Executive Committee, and members appointed to fill casual vacancies, can be formally appointed as Trustees.
The Executive Committee meets monthly from January to November inclusive.
The Society indemnifies the Trustees in their duties (including the proper charge of a trustee being a trust corporation) and liability under such indemnity shall be a proper administrative expense.
Membership of the Society is open to all who are interested in furthering the purposes of the Society, principally, but not restricted to, all residents of Dore, those who work in Dore and elected local council members for Dore. Membership is also open to corporate members representing societies, associations, educational institutions and businesses in Dore. Current membership rates are £10 per annum for individuals and £35 for corporate members.
The address for correspondence is The Old School, Savage Lane, Dore, Sheffield, $17 3GW.
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|Trustees who served|in|2024|
|Trustee|Role|
|Jen|Donnelly|Chair|
|Caroline|Davies|Vice|Chair,|Events|organiser,|Noticeboards|
|Colin|Robinson|Treasurer|
|Cath|Fallaize|Assistant Treasurer|
|Christopher|Pennell|Chairman|of the|Neighbourhood|Forum|Steering|Group,|GIST|
|Philip|Howes|Planning|
|Julia Watkinson|Chair of the|More|in|Dore|sub-committee|
|Margaret Peart|Environment,|GIST|
|David|Bardsley|Planning|
|Andrew Cameron|Website|
|Co-opted|member|
|Keith|Shaw|,|Secretary,|Neighbourhood|Forum|
|Steering|Group,|Chairman|of the|Dore Show committee|
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Declaration
The Trustees declare that they have approved the Trustees’ Report above and have authorised us to sign it on their behalf.
Full names Position
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Signature
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Jen Donnelly Chair
Colin Robinson Robinson Treasurer
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Colin Robinson Robinson
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Cam
g
tHe-—
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Dore Village Society Annual Report for 2024
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Independentexaminer's report on the accounts Report to the Members of Dore Village Society on the accounts for the year ended 31™ December 2024 set out on pages6 to 9. Respective responsibilities | The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and e to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. In connection with my examination, no matter has come to my attention which gives Independent examiner's me reasonable cause to believe that in, any material respect, the requirements: statement e to keep accounting records in accordance with section 130 of the Charities Act; and e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or e to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: > S e C0. Name:| VAN\ MWanctre FCA Relevant professional qualification(s) or body: | BW<7\1uxe oS CHAATEAD Bee BonT ARTI Address: | £S ItteATIMK LAA AN tt Suqariesy Siv7 3du Dated : a ‘ e
Dore Village Society Annual Report 2025
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DORE VILLAGE SOCIETY
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|---|---|---|---|---|---|
|Notes|2024|2023|
|£|£|
|Income|
|Subscriptions|7,202|6,629|
|Donations|2,336|1,423|
|“More|in|Dore”":-|
|Grants|4,375|-|
|Crowdfundind|606|1,277|
|Toy|Sale|1,875|-|
|Donations|6,395|1,810|
|Gift Aid|125|13,376|:|3,087|
|Gift aid tax refund|1,947|1,656|
|Interest|1,513|543|
|"Dore to Door”|25,815|27,327|
|Dore Show|2,472|2,602|
|Sundry Income|0|35|
|54,660|43,302|
|Expenditure|
|Room|rent|3,000|3,000|
|Administration|1,335|1,029|
|Maintenance|963|629|
|Insurance|1,278|1,278|
|Professional|Fees|1,620|0|
|Charitable|donations|9|525|5,315|
|Website & Membership Database|816|1,316|
|Village projects|10|12,056|13,772|
|Miscellaneous|963|819|
|"Dore to Door”|18,056|15,961|
|Dore Show|1,547|1,560|
|"More|in|Dore” expenses|63|62|
|Equipment depreciation|1,607|597|
|43,830|45,736|
|Excess/(deficit)|of income over expenditure on|
|normal|activities|10,830|(2,434)|
|Exceptional|item|- purchase of playground|
|equiment by More|in|Door|0|30,479|
|Net|[movement]|Excess/(deficit) ofin|incomeaccumulated over expenditurefunds|10,830|(32,912)|
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Dore Village Society Annual Report for 2024
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DORE VILLAGE SOCIETY
BALANCESHEET AT 31 DECEMBER
Notes 2024 2023
£ £
Fixed assets
Tangible fixed assets 2 3,968 580
Heritage assets 3 2,050 2,050
Investments 4 52,770 52,473
58,789 55,104
Current assets
Debtors & prepayments 5 3,248 3,216
Cash at bank & in hand 31,891 21,397
—35,139 24,612
C t liabiliti
Creditors & accruals 6 10,123 6,741
Net current assets —— 25,016 = __17,871
Total net assets 83,805 72,975
Representedby:
Designated Reserve Funds 7
Planning & Property 35,000 35,000
Local Projects 20,000 12,500
55,000 47,500
General Funds 8 28,805 25,475
Total Reserves 83,805 72,975
LEC 0+
Jenny Donnelly Colin Robinson
Chair Treasurer
25 March 2025 25 March 2025
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Dore Village Society Annual Report for 2024
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DORE VILLAGE SOCIETY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
1. Accounting policies
- a. The financial statements are prepared on an accruals basis.
b. Office furniture is shown at cost less depreciation which is calculated to write off the
cost over its expected useful life.
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|2. Tangible fixed|assets|2024|2023|
|Office|Equipment|
|Cost brought forward|15,507|14,977|
|Additions|4,995|530|
|Cost carried forward|20,502|15,507|
|Depreciation|Reserve|
|Depreciation|brought forward|14,927|14,330|
|Charge for the year|1,607|597|
|Depreciation|carried|forward|16,534|14,927|
|Net book value|3,968|580|
|3.|Heritage Assets|
|Cost and|Net book value|at 31|December|2,050|2,050|
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The heritage assets consist of clocks, maps and Christmas Card paintings and were last valued by Messrs AE Dowse & Son in April 2011. The Committee are of the opinion that the value has not changed since the valuation.
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|4. Investments|2024|2023|
|CAF deposit fund|5|5|
|Scottish Widows 90 day deposit account|0|7,993|
|COIF Charities deposit fund|52,765|468|
|CAF 60 day notice|account|0|44,007|
|52,770|52,473|
|3.|[Debtors]|
|“Dore to|Door” advertising|1,324|1,489|
|Gift Aid|1,615|1,418|
|Other debtors|0|0|
|Prepayments|308|308|
|3,248|3,216|
|6.|Creditors|
|Payments received|in advance|8,258|6,260|
|Other creditors|0|0|
|Accruals|1,865|482|
|10,123|6,742|
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Dore Village Society Annual Report for 2024
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DORE VILLAGE SOCIETY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
| 7. Designated ReserveFunds | 2024 | 2023 | |
|---|---|---|---|
| Asat1January&31 December | Planning& Property | 35,000 | 35,000 |
| Local Projects | 20,000 ~ 55,000 |
12,500 ~47,500 |
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| 8. General Fund | |||
| Asat1January | 25,475 | 58,387 | |
| Netmovementon ordinary activities intheyear | 10,830 | (2,434) | |
| Movement in More InDoor bankaxxount | axxount | 0 | |
| LesstransfertoDesignated Reserve Funds | (7,500) | ||
| Less Exceptional item | 0 | -30,479 | |
| Asat31December | 28,805 | 25,475 | |
| 9. Charitabledonations | |||
| Transport 17 (DoreShow) | 0 | 600 | |
| DoreandTotleyLuncheonClub | 200 | 450 | |
| StJohn'sAbbeydale LunchClub | 200 | 200 | |
| DoreCommunityCentre | 0 | 1,000 | |
| DorePrimarySchool | (0) | 2,990 | |
| Dore MethodistChurch | 125 | 75 | |
| 525 | 5,315 | ||
| 10. Village projects | |||
| Christmasdecorations&lanternparade | parade | 2,683 | 2,823 |
| HaythornthwaiteWood | 6,225 | ||
| PartyontheGreen | 2,520 | 2,514 | |
| Archives | 329 | 398 | |
| WarMemorialmaintenance | 42 | 160 | |
| Green Infrastructure Strategy | 0 | 4,608 | |
| Coronation Party | 0 | 2,831 | |
| OtherProjects | 257 | 438 | |
| 12,056 | 43,772, |
Dore Villiage Society Annual Report for 2024
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