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Dore Village Society
(Registered Charity number 1017051)
Year ended 31 December 2023
Trustees’ Report Independent Examiner’s Report
Financial Statements
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Dore Village Society Annual Report for 2023
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Trustees’ Report
Objectives and Activities The Society is the designated Neighbourhood Forum for the Dore Area, with responsibility? for preparing a Neighbourhood Plan for Dore.
The Society aims to foster the protection and enhancement of the local environment, amenities and facilities within Dore, to record its historic development, and to encourage a spirit of community.
A copy of the Constitution and a map of the Area of Benefit can be viewed in the Dore Village Society (DVS) office, or online at www.dorevillage.co.uk under the tab “Dore Village Society’.
About a quarter of our income is expended on the day-to-day running costs of the Society. The remainder, in a normal year, is spent on our continuing commitments: the Dore Show, Maintaining the war memorial, the Christmas trees and lights, the Lantern Parade, the Party on the Green, funding the Dragon Hunt and other Heritage, Doreways and Archives Group events, contributions to the Dore Festival and the Dore Primary School Fun Run, donations to various charities and voluntary groups, and producing Dore to Door. In 2023 we continued to support the More in Dore campaign to renovate equipment in the Recreation Ground children’s play area, the refurbishment of Christ Church Dore and our expanded archive and heritage activities. We have also been active participants in the ongoing regeneration of Haythornthwaite Wood. Dore to Door is the Society's quarterly community magazine and is distributed by volunteers (to whom we are very grateful) free to every household in Dore. Any surplus from the advertising revenue generated by Dore to Door is allocated to our reserves. In 2023 our editor of 12 years, John Eastwood, has pared down his involvement in the magazine with a view towards retiring. The role of editor has been split and Keith Shaw has taken up the challenge of collating all the articles together whilst John does the layout. The DVS would like to thank both John and Keith for their tireless efforts in producing an outstanding community magazine.
The Society organises the Dore Show through its sub-committee and supports the work of the Doreways group by funding its activities. More in Dore is another sub-committee with the specific purpose of raising funds to improve the facilities on the recreation ground (the Rec). Other Dore Village Society events include Party on the Rec, Wyvern Walkers and the annual Wassail Walk.
All DVS events ran smoothly this year. We hosted a coronation party on the village green for 100 primary school children who each received a named commemorative bookmark. We also had the Dore Show, Party on the Green, and the Lantern Parade. We are very grateful to Andy Pack and the Dore Show sub-committee for an excellent show, and Caroline Davies and David Hayes for all their hard work in putting together the lantern parade and Tina Havenhand and her team for sourcing and installing the Christmas trees and lights. ThePlan Society now fully has adopted. continuedTheits Green work asInfrastructure a NeighbourhoodStrategy Forum Team with(GIST) the Dore Neis busy f i nalisingghbourhoodtheir report. The Society reviews every planning application arising in Dore and trustees make recommendations to the Executive Committee as to which applications require comment to be submitted to the City Council’s planners.
Dore Village Society Annual Report for 2023
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Extensive work continues to be done on the upkeep and extension of the archive and local history records. These are a vital element of the Society's activities, and the archive continues to expand as we collect and receive additional material.
Our website continues to provide valuable information on local activities, events, history and local services and we are continually extending this with new content. Any expenditure beyond the above goes on our other constitutional responsibilities and in responding to and supporting suggestions from Dore residents. Such expenditure is assessed at regular DVS committee meetings in accordance with our constitution and guidance issued by the Charity Commission on public benefit. At the end of the year the paid-up membership of the Society stood at 997. The Committee thanks all those who helped, worked, and supported the Society in 2023 and particularly our membership secretary, Joan Davis, who works tirelessly behind the scenes collecting subscriptions, maintaining the membership database and encouraging lapsed members to rejoin.
Financial Review
The Charity's financial position at the end of the year is in accordance with the budget and :is considered to be satisfactory.
The Society has as its policy the aim to fund all of its regular running costs out of membership subscriptions, leaving other income sources to generate surpluses which can be used to build up specified reserves, make grants and donations and to carry out activities to the benefit of the community.
The Society holds specific reserves. The ongoing task of protecting our local environment, amenities and facilities occasionally highlights significant and expensive concerns. The Trustees have therefore specifically designated that £35,000 shall be kept in reserve to meet any planning and property issues and a further £12,500 for any major local projects. A review of the amounts needed in these reserves is carried out annually. The remaining balance of funds available for general use at the year end stands at £25,475 which the Trustees consider to be sufficient for the Charity's needs.
The Charity's sources of funds during the year, and expense thereof, are set out in the Income and Expenditure Account and attached Notes.
Structure, Governance and Management
The Dore Village Society is a Trust. It was registered with the Charity Commission on 4" February 1993. It is governed by its Constitution and is managed by its Trustees.
The Trustees are the members of the Dore Village Society Executive Committee, each of whom is appointed following nomination and vote at an Annual General Meeting: Any casual vacancies during the year are filled at Trustees’ discretion but have to stand for reappointment at the next Annual General Meeting. Executive Committee members are elected for a period of three years but outgoing members may be re-elected. The maximum period for which anyone shall serve shall be twelve years, but this does not have to be a continuous period.
A power of appointment of new Trustees is vested in the Executive Committee so that newly elected members of the Executive Committee, and members appointed to fill casual vacancies, can be formally appointed as Trustees.
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The Executive Committee meets monthly from January to November inclusive.
The Society indemnifies the Trustees in their duties (including the proper charge of a trustee being a trust corporation) and liability under such indemnity shall be a proper administrative expense.
Membership of the Society is open to all who are interested in furthering the purposes of the Society, principally, but not restricted to, all residents of Dore, those who work in Dore and elected local council members for Dore. Membership is also open to corporate members representing societies, associations, educational institutions and businesses in Dore. Current membership rates are £7 per annum for individuals and £35 for corporate members.
The address for correspondence is The Old School, Savage Lane, Dore, Sheffield, S17 3GW.
Trustees who served in 2023
Trustee Role Jen Donnelly Chair Caroline Davies Vice Chair, Events organiser Colin Robinson Treasurer Cath Fallaize Assistant Treasurer Christopher Pennell Chairman of the Neighbourhood Forum Steering Group, GIST Philip Howes Publications, planning research Julia Watkinson Chair of the More in Dore sub-committee Margaret Peart Environment, GIST David Bardsley Planning Andrew Cameron Website
Co-opted member Keith Shaw Website, Noticeboards and Neighbourhood Forum Steering Group, Secretary
Declaration
The Trustees declare that they have approved the Trustees’ Report above and have authorised us to sign it on their behalf.
Full names Position . Jen Donnelly Chair Colin Robinson Treasurer
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Signature
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Dore Village Society Annual Report for 2023
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Independent examiner's report on the accounts
| Independent examiner'sexaminer's report on the accounts | Independent examiner'sexaminer's report on the accounts | |
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| ReporttotheMembers ofDoreVillage Society ontheaccountsfortheyearended 31"December2023 setouton pages6 to 9. |
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| Respective responsibilities of trusteesandexaminer |
Thecharity's trustees are responsibleforthe preparation oftheaccounts.The charity'strustees consider thatan audit is notrequired forthisyearundersection 144 ofthe CharitiesAct2011 (“the CharitiesAct’) and thatan independent |
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| examination is needed. | ||
| It is my responsibility to: ® examine the accounts under section 145 ofthe Charities Act, |
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| * tofollowthe procedures laiddown in thegeneral Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and |
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| e to state whether particularmatters havecome tomy attention. |
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| Basisofindependent examiner’s statement |
Myexaminationwascarriedoutin accordance with general Directions given by the Charity Commission. An examination includes a reviewoftheaccounting records keptbythecharity andacomparisonoftheaccounts presented with those records. Italso includes consideration ofany unusual items ordisclosures in theaccounts, and seeking explanations fromtheTrusteesconcerning anysuch matters. The procedures undertaken do not provide alltheevidence thatwould be required in an |
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| audit, and consequently no opinion isgiven as towhethertheaccounts presenta | ||
| ‘true and fair viewand the report is limited to those matters setout in the statement | ||
| below. | ||
| In connection with my examination, no matter hascome tomy attention which gives | ||
| Independent examiner's | mereasonable cause to believe that in, any material respect, the requirements: | |
| statement | ¢ tokeepaccounting records inaccordancewith section 130 ofthe Charities |
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| Act; and | ||
| e to prepareaccounts which accord with the accounting records and comply |
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| with the accounting requirements ofthe Charities Act have not been met; or | ||
| e towhich, in my opinion, attention should be drawn in orderto enable a |
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| properunderstanding ofthe accounts to be reached. | ||
| Name: | Wauvid WeaNar.s PEL Saead Ras Se a ee |
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| Relevant professional qualification(s)orbody: |
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IA37.\1Tute NX ¢WHATLEY econSSTAITOonSERA Wry WALeC Tr |
| Address: | 4-4 (QUAI LEA AVGud Qwhrtes ST FIVE 7 |
Dated
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DORE VILLAGE SOCIETY
INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER
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|Notes|2023|2022|
|£|£|
|Income|
|Subscriptions|6,629|6,898|
|Donations|1,423|3,243|
|Donations|"More|in|Dore"|3,087|5,725|
|Gift|aid|tax|refund|1,656|2,095|
|Interest|543|4|
|Sale of goods|0|0|
|"Dore|to|Door"|27,327|24,686|
|Dore Show|2,602|2,054|
|Sundry Income|35|0|
|Expenditure|
|Room|rent|3,000|3,360|
|Administration|1,014|3,375|
|Maintenance|629|166|
|Insurance|1,278|1,209|
|Charitable|donations|9|5,315|11,306|
|Subscriptions|15|15|
|Archives|398|0|
|Website &|Membership|Database|1,316|3,045|
|Village|projects|10|13,772|6,472|
|Miscellaneous|819|1,132|
|Goods|for|sale|0|0|
|"Dore|to|Door"|15,961|14,435|
|Dore|Show|1,560|1,445|
|"More|in|Dore”|expenses|62|52|
|Equipment|depreciation|597|975|
|45,736|46,985|
|Excess/(deficit)|of income|over expenditure|on|
|normal|activities|(2,434)|(2,190)|
|Exceptional|item|-|purchase|of playground|
|equiment|by|More|in|Door|30,479|0|
|Net|movement|in|accumulated|funds|
|Excess/(deficit)|of income over expenditure|(32,912)|__(2,190)|
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DORE VILLAGE SOCIETY
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BALANCE SHEET AT 31 DECEMBER
Notes 2023 2022
£ £
Fixed assets
Tangible fixed assets 2 580 647
Heritage assets 3 2,050 2,050
Investments 4 52,473 61,930
55,104 64,628
Current assets
Debtors & prepayments 5 3,216 4,690
Cash at bank & in hand 21,397 40,479
24,612 45,169
Current liabilities
Creditors & accruals 6 6,741 3,909
Net current assets 17,871 41,260
Total net assets 72,975 105,887
Represented
Designated Reserveby: Funds 7
Planning & Property 35,000 35,000
Local Projects 12,500 12,500
47,500 47,500
General Funds 8 25,475 58,387
Total Reserves 72,975 105,887
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Jenny Donnelly Colin Robinson
Chair Treasurer
30 April 2024 30 April 2024
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DORE VILLAGE SOCIETY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. Accounting policies
a. The financial statements are prepared on an accruals basis. b. Office furniture is shown at cost less depreciation which is calculated to write off the cost over its expected useful life.
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|2. Tangible fixed|assets|2023|2022|
|Office|Equipment|
|Cost brought forward|14,977|14,977|
|Additions|9380|<assenpmemencaae!|
|Cost carried|forward| 15,507|_ 14,977|
|Depreciation|Reserve|
|Depreciation|brought forward|14,330|13,355|
|Charge|for the year|597|975|
|Depreciation|carried|forward|14,927|_-14,330|
|Net|book value|580|647|
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3. Heritage Assets
Cost and Net book value at 31 December 2,050
2,050
The antique clocks, map and Christmas card paintings collection was previously included as part of Note 2 Fixed Assets, but has now been reclassified as Heritage Assets. The collection was last valued by Messrs AE Dowse & Son in April 2011, but the Committee do not believe the cost of revaluation can be justified or that the sale value has changed materially since then.
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|4.|Investments|2023|2022|
|CAF deposit fund|5|5|
|Scottish Widows|90 day deposit account|7,993|7,919|
|COIF|Charities|deposit fund|468|5,388|
|CAF 60 day|notice account|44,007|48,619|
|52,473|61,930|
|5.|Debtors|
|"Dore to Door"|advertising|1,489|2,752|
|Gift Aid|1,418|1,630|
|Other debtors|0|fe)|
|Prepayments|308|308|
|3,216|4,690|
|6.|Creditors|
|Payments|received|in|advance|6,260|3,489|
|Other creditors|0|fe)|
|Accruals|482|420|
|6,742|3,909|
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| 7. Designated Reserve Funds | 2023 | 2022 | |
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| Asat 1January&31December | Planning&Property | 35,000 | 35,000 |
| Local Projects | 12,500 47,500 |
12,500 ___47,500 |
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| 8. General Fund | |||
| As at 1January | 58,387 | 60,577 | |
| Netmovementon ordinaryactivities in theyear | (2,434) | ||
| Less Exceptional item | (30,479) | ) | |
| As at 31 December | 25,475 | 60,577 | |
| 9. Charitable donations | |||
| Transport 17(DoreShow) | 600 | 0 | |
| DoreOpenDoorLunch Club | 0 | 300 | |
| DoreandTotleyLuncheon Club | 450 | 200 | |
| StJohn'sAbbeydale Lunch Club | 200 | 200 | |
| DoreCommunityCentre | 1,000 | 8,500 | |
| Dore Festival contribution | 0 | 400 | |
| Dore PrimarySchool | 2,990 | 0 | |
| Dore MethodistChurch | 75 | 0 | |
| StJohn's Church | 0 | 1,000 | |
| Fairthorn Home | 0 | 306 | |
| BluebellWoods Hospice (DoreShow) | 0 | 400 | |
| 5,315 | 11,306 | ||
| 10. Village projects | |||
| Christmas decorations & lantern | parade | 2,823 | 2,509 |
| FlowerTubs | (e) | 709 | |
| Partyon theGreen | 2,514 | 1,660 | |
| Archives | 398 | 270 | |
| War Memorial maintenance | 160 | 489 | |
| Green Infrastructure Strategy | 4,608 | (e) | |
| Heritage Trail | 0 | 160 | |
| Coronation Party | 2,831 | 0 | |
| Other Projects | 438 | 675 | |
| 13,772 | 6,472 |