Dore Village Society
(Registered Charity number 1017051)
Year ended 31[st] December 2021
Trustees’ Report
Independent Examiner’s Report
Financial Statements
Dore Village Society Annual Report for 2021
1
Trustees’ Report
Objectives and Activities
The Society is the designated Neighbourhood Forum for the Dore Area, with responsibility for preparing a Neighbourhood Plan for Dore.
The Society aims to foster the protection and enhancement of the local environment, amenities and facilities within Dore, to record its historic development, and to encourage a spirit of community.
A copy of the Constitution and a map of the Area of Benefit can be viewed in the Dore Village Society (DVS) office, or online at www.dorevillage.co.uk under the tab “Dore Village Society”.
About a quarter of our income is expended on the day-to-day running costs of the Society. The remainder, in a normal year, is spent on our continuing commitments: the Dore Show, maintaining the war memorial, the Christmas trees and lights, the Lantern Parade, the Party on the Green, the summer flower tubs, funding the Dragon Hunt and other Heritage, Doreways and Archives Group events, contributions to the Dore Festival and the Dore Primary School Fun Run, donations to various charities and voluntary groups, and producing Dore to Door. In 2021 we also incurred expenditure in support of the More in Dore campaign to renovate equipment in the Recreation Ground children’s play area, and our expanded archive and heritage activities.
Dore to Door is the Society's quarterly community magazine and is distributed(by volunteers (to whom we are very grateful) free to every household in Dore. Any surplus from the advertising revenue generated by Dore to Door is allocated to our reserves. We are indebted to our editor, John Eastwood, for his tireless efforts in producing an outstanding community magazine.
The Society normally organises the Dore Show through its sub-committee and supports the work of the Doreways group by funding its activities. More in Dore is another sub-committee with the specific purpose of raising funds to improve the facilities on the recreation ground (the Rec). Other Dore Village Society events include Party on the Rec, Wyvern Walkers and the annual Wassail Walk.
2021 was another unusual year with some of our activities and events cancelled as a result of Covid 19 restrictions. Fortunately we were able to hold our major events such as the Party on the Rec, the Dore Show and the Lantern Parade.
The Society has continued its work as a Neighbourhood Forum to develop a Dore Neighbourhood Development Plan. A Steering Group worked diligently to prepare a draft document with the two planning authorities which control planning in our Area of Benefit (Sheffield City Council and the Peak District National Park Authority) and a referendum open to all registered voters in Dore was held in May. The result was overwhelming support for the Plan which has now been accepted by SCC and PDNPA.
Extensive work continues to be done on the upkeep and extension of the archive and local history records. These are a vital element of the Society's activities, and the archive continues to expand as we collect and receive additional material.
Our website continues to provide extensive and valuable information on local activities, events, history and local services and we are continually extending this with new content.
Dore Village Society Annual Report for 2021
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Any expenditure beyond the above goes on our other constitutional responsibilities and in responding to and supporting suggestions from Dore residents. Such expenditure is assessed at regular DVS committee meetings in accordance with our constitution and guidance issued by the Charity Commission on public benefit.
At the end of the year the paid-up membership of the Society stood at 1,088 with 107 Wyvern members. The Committee thanks all those who helped, worked, and supported the Society in 2021.
Financial Review
The Charity's financial position at the end of the year is in accordance with the budget and is considered to be satisfactory.
The Society has as its policy the aim to fund all of its regular running costs out of membership subscriptions, leaving other income sources to generate surpluses which can be used to build up specified reserves, make grants and donations and to carry out activities to the benefit of the community. We managed a surplus this year as a result of a concerted recruitment drive and a reduction in costs arising from the cancellation of events.
The Society holds specific reserves. The ongoing task of protecting our local environment, amenities and facilities occasionally highlights significant and expensive concerns. The Trustees have therefore specifically designated that £35,000 shall be kept in reserve to meet any planning and property issues and a further £20,000 for any major local projects. A review of the amounts needed in these reserves is carried out annually. The remaining balance of funds available for general use at the year end stands at £60,250 which the Trustees consider to be sufficient for the Charity's needs.
The Charity's sources of funds during the year, and expense thereof, are set out in the Income and Expenditure Account and attached Notes.
Structure, Governance and Management
The Dore Village Society is a Trust. It was registered with the Charity Commission on 4[th] February 1993. It is governed by its Constitution and is managed by its Trustees.
The Trustees are the members of the Dore Village Society Executive Committee, each of whom is appointed following nomination and vote at an Annual General Meeting. Any casual vacancies during the year are filled at Trustees’ discretion but have to stand for reappointment at the next Annual General Meeting.
Executive Committee members are elected for a period of three years but outgoing members may be re-elected. The maximum period for which anyone shall serve shall be twelve years, but this does not have to be a continuous period.
A power of appointment of new Trustees is vested in the Executive Committee so that newly elected members of the Executive Committee, and members appointed to fill casual vacancies, can be formally appointed as Trustees.
The Executive Committee meets monthly from January to November inclusive.
The Society indemnifies the Trustees in their duties (including the proper charge of a trustee being a trust corporation) and liability under such indemnity shall be a proper administrative expense.
Dore Village Society Annual Report for 2021
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Membership of the Society is open to all who are interested in furthering the purposes of the Society, principally, but not restricted to, all residents of Dore, those who work in Dore and elected local council members for Dore. Membership is also open to corporate members representing societies, associations, educational institutions and businesses in Dore. Current membership rates are £7 per annum for individuals and £35 for corporate members.
The address for correspondence is The Old School, Savage Lane, Dore, Sheffield, S17 3GW.
Trustees who served in 2021
Trustee Role Jen Donnelly Chair Caroline Davies Vice Chair, Events organiser Andrea Walsh Treasurer Cath Fallaize Treasurer Christopher Pennell Chairman of the Neighbourhood Forum Steering Group Philip Howes Publications, planning research Janet Ridler Heritage Timothy Ashman Chairman of the More in Dore sub-committee Margaret Peart Environment Nick Payne Community Keith Shaw[#] Chairman, Website, Noticeboards and Neighbourhood Forum Steering Group, resigning as chairman and trustee at the AGM Brenda Fryer * Secretary Colin Robinson[ #] Assistant membership secretary
- Resigned during the year
Resigned at the AGM for the year 2020
Declaration
The Trustees declare that they have approved the Trustees’ Report above and have authorised us to sign it on their behalf.
| Full names | Position | Signature |
|---|---|---|
| Jen Donnelly | Chair | |
| Andrea Walsh | Treasurer |
Dore Village Society Annual Report for 2021
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Notes_1
DORE VILLAGE SOCIETY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021
1. Accounting policies
- a. The financial statements are prepared on an accruals basis.
b. Office furniture is shown at cost less depreciation which is calculated to write off the cost over its expected useful life.
| 2. Tangible fixed assets | 2021 | 2020 |
|---|---|---|
| Office Equipment | ||
| Cost brought forward | £14,586.00 | £14,102.00 |
| Additions | £390.98 | £483.72 |
| Cost carried forward | £14,976.98 | £14,585.72 |
| Depreciation Reserve | ||
| Depreciation brought forward | £11,972.00 | £10,040.00 |
| Charge for the year | £1,383.13 | £1,931.59 |
| Depreciation carried forward | £13,355.13 | £11,971.59 |
| Net book value | £2,614.13 | |
| 3. Heritage Assets | ||
| Cost and Net book value at 31 December | £2,050.00 | £2,050.00 |
The antique clocks, map and Christmas card paintings collection was previously included as part of Note 2 Fixed Assets, but has now been reclassified as Heritage Assets. The collection was last valued by Messrs AE Dowse & Son in April 2011, but the Committee do not believe the cost of revaluation can be justified or that the sale value has changed materially since then.
| 4. Investments CAF deposit fund Scottish Widows 90 day deposit account COIF Charities deposit fund CAF 60 day notice account 5. Debtors "Dore to Door" advertising Dore Show programme advertising Gift Aid Other debtors Prepayments |
2021 £5.18 £7,918.76 £20,334.76 £48,577.57 £76,836.27 £1,821.00 £0.00 £2,875.48 £0.00 £308.27 £5,004.75 |
2020 £5.18 £7,918.76 £20,377.00 £48,195.94 £76,496.88 £2,415.60 £0.00 £1,053.00 £1,000.00 £308.27 £4,776.87 |
2020 |
|---|---|---|---|
End of Year 2021 v.Final
Notes_1
| 6. Creditors 2021 Payments received in advance £3,548.26 Other creditors £0.00 Accruals £719.00 £4,267.26 7. Designated Reserve Funds Planning & Local Property Projects Total As at 1 January £35,000 £20,000 £55,000 £55,000 Less: Exceptional expenditure (see Note 11) - As at 31 December £35,000 £20,000 £55,000 £55,000 8. General Fund As at 1 January £52,523 £47,161 Net movement on ordinary activities in the year £5,362 £5,362 As at 31 December £57,885 £52,523 9. Charitable donations Transport 17 £500 Totley Rise Luncheon Club - Dore Methodist Lunch Club - Dore Open Door Lunch Club £350 Dore and Totley Luncheon Club £200 St John's Abbeydale Lunch Club £200 Dore Community Hall £495 Dore Festival contribution - Dore Well Dressing - Rowan School (Dore Show) - Sheffield & Rotherham Wildlife Trust for Blackamoor - Friends of Rowan School (Dore Show) - Bluebell Woods (Dore Show) - Totley Library (Dore Show) - Dore Garden Club (Dore Show) - Cavendish Cancer Care (Dore Show) - £1,745 10. Village projects 2021 Christmas decorations & lantern parade £2,076 Dragon Hunt Flower Tubs Dore Neighbourhood Plan £1,002 Church Hall £101 Party on the Green £3,473 |
2020 £1,566.18 £0.00 £284.00 £1,850.18 £55,000 £7,500 £47,500 £38,922 £8,239 £47,161 £500 £200 £200 £350 £200 £200 - - - - - - - - - £1,650 2020 £925 - - £55 £336 - |
2020 |
|---|---|---|
| £925 - - £55 £336 - |
End of Year 2021 v.Final
Notes_1
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|---|---|---|
|Visual Archive|-|
|War Memorial maintenance|£150|£105|
|Heritage Trail|£576|-|
|-|
|Village Stones|
|Craft Exhibition and Market|-|
|-|
|Village Litter Pick|
|Welcome Packs|-|
|Other Projects|£95|-£15|
|£7,474|£1,406|
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11. Exceptional expenditure
In 2020, the Society has made a donation to the "More in Dore" project
for the renovation and extension of the facitlities on the Recreation Ground for the benefit of residents of Dore Village. This project will benefit primarily the children, and additionally, it is intended to extend the facitilities for the benefit of all.
12. "More in Dore" Project
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|---|---|
|The following historical donations and expenditure relating to the "More in Dore" Project have been included in|
|these accounts:|
|Donations Received:|£13,669|
|Expenditure:|£9,506|
|Excess of income over expenditure|£4,163|
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End of Year 2021 v.Final