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2020-12-31-accounts

The West Yorkshire Federation of Women’s Institutes

Charity number 1017012

A company limited by guarantee number 2737120

Annual Report and Financial Statements

for the year ended 31 December 2020

The West Yorkshire Federation of Women’s Institutes

Annual Report and Financial Statements for the year ended 31 December 2020

Contents Page
Trustees' report 2 to 9
Examiner's report 10
Statement of financial activities 11
Balance sheet 12
Notes to the accounts 13 to 18

Prepared by West Yorkshire Community Accounting Service

1

The West Yorkshire Federation of Women’s Institutes

Trustees' report for the year ended 31 December 2020

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Rosemary Pearson Chairman Susan Stothers Treasurer Heather Ross Senior Vice Chairman and Assistant Treasurer Marion Lawes Valerie Pearson Helena Harrington Susan Plant Helen Cox

Charity number 1017012 Registered in England and Wales Company number 2737120 Registered in England and Wales Registered and principal address Bankers Rodley Business Centre Yorkshire Bank plc CCLA Investment Management Ltd 164- 166 Town Street Waver Green COIF Charity Funds Rodley Pudsey St Alphage House Leeds LS13 1HP LS28 7BG 2 Fore Street London EC27 5AQ

Independent examiner

Simon Bostrom FCIE

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 4 August 1992. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Objectives and activities

The charity's objects

To further the purposes of the Women's Institute Movement.

2

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

The charity's main activities

To improve develop and advance education for all women, to be given the opportunity of working together through our organisation and putting into practice those ideas for which it stands - truth, justice, tolerance and fellowship. The WI exists to educate women to enable them to prove an effective role in the community to expand their horizons and to develop and pass on important skills.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education for women and girls.

Achievements and performance Chairman Annual Report 2020 - Rosemary Pearson

I am honoured to present my second Annual Report as West Yorkshire Chairman.

2020 has been a very challenging year due to the Coronavirus Crisis. This has impacted on our Membership, which as of October 2020 stood at 2,218, a drop of 30% on the previous year. However, I must thank my fellow WI Advisers Helena Harrington and Tracey Lewis for their hard work supporting the WIs through this difficult time. Some WIs have lost members, some are in danger of suspending, but many have had to work incredibly hard over this period to keep in touch with their members and keep them engaged with the WI. This has been truly inspirational. WIs have supported the NHS by making scrubs, laundry bags and face coverings. Members have been working as volunteers helping support food banks and helping the most vulnerable in their communities. Many WIs have held their meeting via ZOOM. Who had heard of ZOOM 12 months ago! To ensure that those members who do not have access to digital technology or choose not to use it, WI members have kept in touch by phone, social distance visits and even delivering ‘Meetings in a bag’. This effort has resulted in some WIs gaining new members.

The success of the WI depends on all three parts of the organisation, the local WIs, the Federation and NFWI working together to ensure that we retain members and attract new ones. Our image and how others see us is all important. Our Federation Newsletter is one of our primary advertising tools and is also our way of informing our WIs and members of what is happening in the Federation and the NFWI. WYN must look professional and have a consistent WI brand as we use it at promotional events and EWYN is sent to potential new members and organisations. I hope you agree with me that our WYN Editor does a great job putting our newsletter together, however this cannot be achieved without the cooperation of the Sub Committees and WI members to ensure their copy meets the deadlines.

EWYN is continuing to prove popular, especially over the past 12 months. Allowing members access to information at their fingertips at any time. This is encouraging members to try Federation events, which over the past year have been available via ZOOM, and in doing so gaining more value for money from their subscription and having pride in the fact that they belong to such a great organisation.

Our WIs and members continue to have a presence across all social media channels – Facebook, Twitter, and Instagram. This is a great tool and can only continue to grow as a modern way to communicate and promote the WI. Our small Communications Team continues their hard work keeping members informed of what is happening in the Federation, regularly promoting events on Facebook, and Twitter. Our Federation Web Editor has kept our NFWI webpages up to date with events, workshops, meeting dates, change in officers and subcommittee members, thus ensuring our activities are promoted to other Federations, WIs and members across the country.

Please remember to send your WI Programmes to the Federation Web Editor. It is a great way to share your WI information and ideas for speakers, events and competitions and maybe gain new members.

During the year some of our WIs and its members have been featured in the WI LIFE magazine sharing their activities and experiences. It is always so inspiring to read what a great depth and breadth of talent there is among our WI members.

3

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

Achievements and performance - continued

As a Federation we continue to promote the MY WI webpages to our members. It is a member’s only website that is a ‘ONE STOP SHOP’ for all information required about running your WI and has been particularly informative over the past year keeping members up to date with the current government guideline during the Covid19 crisis. It also features lots of interesting hints, tips and ideas on hobbies and interests such as Cookery, Craft, Gardening and Flower arranging to name but a few. It is constantly being updated so it is well worth a visit.

The WI was formed to improve the educational and wellbeing of women and girls, giving them a chance to learn new skills and take part in a wide range of activities. With this in mind, the Federation sub-committees work hard planning events and workshops where members can ‘have a go’ at a new skill in a safe and friendly environment. Although many of our events had to be cancelled, members were welcomed to events via ZOOM. The ‘Denman at Home’ online courses have also proved very popular with members. This new facility has allowed more members to enjoy the Denman experience from the comfort of their own home.

My fellow members of the Federation Board of Trustees: - Sue Stothers, Heather Ross, Sue Plant, Helen Cox, Helena Harrington, Val Pearson and Marion Laws have attended our Board meetings via ZOOM and have been a welcome support to me over the past 12 months.

I am very pleased to welcome Jean Tallis (Luddenden WI) our second Climate Change Ambassador, to the Federation Team. Jean has hosted several ZOOM events on Climate Change topics that have proved very popular, not only with our Federation members but with those all over the country.

The NFWI Annual General Meeting was cancelled this year, however it is hoped that our delegates can enjoy an informative meeting at the Royal Albert Hall in 2021.

Walking Netball, along with other ‘grass root’ sporting activities had to be suspended for a while, groups of six resumed outdoors in July, with socially distanced activities, this continued till December when events were cancelled because of weather. When lockdown ends, this will resume outdoors again. It is hoped that Crown Green Bowling will be an additional activity in the near future.

At the end of October 2020, Sue Stothers the Federation Honorary Treasurer and I attended a virtual NFWI Annual Council Meeting. This felt very different attending a meeting from my spare room, however, we were updated by members of the NFWI Board of Trustees and staff on their concerns and plans for the future of the organisation. We also had the opportunity to enjoy interesting speakers.

The West Yorkshire Federation continues to promote the WI whenever possible. Unfortunately, the Knitting and Stitching Show held annually in Harrogate was cancelled. The Federation held two competitions this year, A craft competition ‘Aspects of Yorkshire’ and a photographic competition ‘Visions of Yorkshire’. Due to the pandemic, the craft competition will be rolled on to 2022 and the photo competition postponed for now as most of our WIs have been in a lockdown situation for most of the year.

On behalf of the Board of Trustees, I must thank our Federation Secretary Liz Walley and our Federation Finance Secretary Alice Poon, both of whom have worked tirelessly during this past difficult year to ensure that we keep in touch with the WIs and their members, and that important information issued by the NFWI on the governance of the WIs is circulated. On a personal note, their help and support to me over the past 12 months has been invaluable.

Finally, I would like to thank you, the members for your support, although it couldn’t be in person, your emails and phone calls have been heartening. I have attended several virtual meetings and have been made to feel very welcome. Many WIs have reached special milestones in 2020, My congratulations go to you all. Celebrations have had to be postponed, but I hope you can make up for it in 2021.

4

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

Achievements and performance - continued

Membership Support and FIFE Report - Rosemary Pearson

2020 has been a very challenging year for the Membership Support sub-committee. The number of committee members has fallen to 4. We continue to work hard to support the WI members.

The Coronavirus Crisis has had a big impact on the WI membership. The membership has reduced by 30% in 2019/2020. We have not formed any new institutes during this time and unfortunately several WIs have given advance notice that they are in danger of suspension. All throughout this time my fellow WI Advisers Helena Harrington and Tracey Lewis have worked tirelessly to advise and support WIs, especially with regard to the administration of their Annual Meetings. These meeting were either held virtually or were postponed. This decision was made by the local WI Trustees, bearing in mind what was best for their particular members.

It has been particularly challenging for our newly qualified WI Adviser Tracey Lewis. Tracey was appointed in September 2019 and has literally been thrown into the deep end. However, she has risen to the challenge and worked hard to support her assigned WIs.

All three WI Advisers have agreed to be put forward for re-appointment by the NFWI in 2021.

Due to the Covid-19 restrictions, the West Yorkshire Federation was predominantly in the highest tier for most of 2020. All workshops and events planned for the beginning of the year by the Membership Support Subcommittee had to be cancelled. However, as the committee members and WI membership committee became more familiar with ZOOM the committee organized informal ‘Coffee and Chat’ events via ZOOM in order to help keep in touch with the membership and support WI Officers through this very difficult time. It is envisaged that this type of event will continue into 2021.

The Federation Independent Financial Examiner (FIFE) administration service continues to work well. The Federation currently has 6 FIFEs. The annual refresher course due to take place in September 2020 was cancelled as the online programme is under review. All 6 FIFEs have been reappointed by the Federation Board of Trustees in October 2020 for a further year. Throughout the year, although some WI postponed their Annual Meetings, their end of year accounts were still required to be completed and examined. The 6 FIFEs worked hard to complete these examinations and advise their assigned WIs.

Sue Plant our Federation Archivist has endeavoured to encourage local WIs to record their activities throughout this unprecedented year so that they can be saved in the archives for future generations.

Members of the Membership Support sub-committee continue to promote the WI at every opportunity. Unfortunately, both the Spring into Wool Event and the Knitting and Stitching Show in Harrogate were cancelled. The membership support sub-committee will review their involvement in this event as NFWI will no longer support them financially.

The membership support sub-committee continues to work hard looking for new and different ways to support the WI members and officers. They plan to hold events and workshop both virtually and face to face when allowed.

The membership support sub-committee will also encourage WI members to use the MY WI and WI Training webpages as well as looking into the online resources on the NFWI website.

The ‘Member Matters’ WYN article which proved to be a useful tool enabling the membership committee to highlight important information and issues that affect the WI members, will be relaunched once WIs are able to meet again in person.

As always, the membership support sub-committee will look to the future by succession planning. WI Advisers will continue to promote the role and try to encourage more WI members to consider becoming WI Advisers. Over the past year the committee have met at various times (evenings, daytime and Saturdays) in order to ensure availability to all. WI Advisers will continue to update their knowledge and skills in order to give the best possible help to the WI membership.

5

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

Achievements and performance - continued

Social Events and Leisure Report - Helena Harrington

The Social Events & Leisure Sub-Committee completed its 2019 programme on a high with the annual Christmas Lunch held at the Manor Golf Club and was looking forward to a packed programme for 2020. Unfortunately, by mid-February the first event an Afternoon Tea – The Mad Hatter’s Afternoon Tea looked doubtful as the result of a Corona Virus that looked dangerous. The situation very quickly changed, and it was soon obvious that all hospitality venues would have to close. However, it was hoped that some of our events would be able to take place later in the year. That hope was very quickly squashed, and we have had to put on hold all events for the year.

The Social Events & Leisure Committee have met on social media, email and Zoom and with the agreement of all our booked speakers from 2020, we have been able to bring forward the events that were booked to 2021. We are also hoping that the restrictions at present in place because of the Covid-19 virus will no longer be required and we will be able to include one or two new events for 2021. The hope is that we will be able to welcome members to our first event in March.

My thanks to the members of the Social Events & Leisure Sub-Committee who were prepared to adjust to the new circumstances we found ourselves in.

Archive Annual Report - Sue Plant

In Wales and England, the WI movement began in 1915, at a time of crisis as the Great War raged across Europe. Even as the War drew to a close the world was rocked again by the Spanish Flu pandemic which spread during 1918-1919. The number of deaths was estimated to be at least 50 million worldwide and was the deadliest pandemic of the 20th century.

Just over 100 years later we have faced the challenge of COVID-19. In years to come we will look back at this time with disbelief and wonder how we learned to cope with our time in lockdown and isolation. As lockdown began in March, normal life as we know it came to an abrupt end...no monthly meetings or social activities. As restrictions were eased some Institutes were able to resume socially distanced meetings in public spaces and gardens, or litter-picking through the village, for instance. Some Institutes did not feel able to resume any sort of contact. Others embraced technology and learnt to Zoom...which opened up the world, with time and distance no problem. Throughout history the WI has always been there to serve the nation in times of crisis, sharing skills and knowledge for the good of all and in 2020 WI members answered the call and made PPE equipment for the NHS, sewing scrubs and bags, and knitting bands to make mask-wearing more comfortable. Others became more involved with local food banks, distributing and delivering food parcels to those in need. Other members developed new hobbies and interests, virtual choirs and workshops, learning to paint and other crafts, baking and making, taking up gardening or building a “she shed”.

Records for Harewood WI (formed in 1919) show that during 1920 the members enjoyed lectures on poultry, gardening, health, citizenship, First Aid, and handicrafts amongst others and “Mrs Taylor gave an interesting address on her experiences in Russia” (a lady ahead of her time!) Members from nearby WIs were sometimes invited to join them. There was an outing by char-a-banc to Ilkley and whist drives were held. After the business was concluded at the Annual Meeting, there were refreshments and dancing until 2.30 am(!)

Even though it has not been possible to hold normal WI meetings it is important to record what has been happening...perhaps regular phone calls, emails, newsletters, a “meeting in a bag”, lectures, discussions and demonstrations from “Denman at Home “or Federation. The records will be a treasure trove of social history and wonderful stories which will make such interesting reading for generations to come. The past in all walks of life is very important and records will be extremely useful for future generations studying social history.

6

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

Achievements and performance - continued

Campaigns and Current Affairs Report - Kathleen Hardcastle

The beginning of 2020 seems light years ago but despite Corona virus the committee have had a successful year.

Our speaker for the "Growing Old Disgracefully" event at Rodley had to cancel but alternative speakers were found, and the event was successful.

In the strange world we find ourselves in the committee has adjusted to a different way of operating and has been busy finding more inspiring and informative events via ZOOM.

Presentations about Stem Cell Donation, Fixing Fast Fashion, Paddle Boarding, Climate Change, and the Resolutions were interesting and informative. We also end for some fun and looking forward to Emily Jupp's talk on upcycling and decorating our shoes.

Our committee have put in so much effort and hard work over the last months and I thank them.

Watch out for announcements in WYN for information regarding events planned for2021.

Arts and Home Crafts Report - Heather Ross

This report will be short owing to corona virus.

We managed to hold three workshops before lock-down on 24th March.

In January we held a water colour workshop which was fully booked, and we had another booked later in the year which, unfortunately could not take place.

February, we held Paint and Stitch day, painting fabric and embellishing with stitches and heads etc.

March was patchwork when we completed a pineapple design square.

There were 2 Bee Crafty sessions before our forced isolation.

Our Craft Competition is being carried over to the 2021 Annual Meeting.

With government guidelines we will be holding our workshop and events as soon as possible.

50/50 Club Report - Marion Lawes

The 2019/2020 50/50 Club Scheme had 180 members, therefore the income from the sale of membership slips was £1800. Half of this sum (£900) was given in prize money throughout the year, the other half helped toward the West Yorkshire Federation funds. For 10 months, prizes of £15 were awarded to (3) scheme members.

At the Christmas Lunch 2019, there were 3 draws. 1 x £100 1 x £50 2 x £37.50

Due to the cancellation of our Annual Meeting in April in Ilkley due to the pandemic, the final draws were drawn in the April Board meeting and announced in the May WYN newsletter.

Due to the Pandemic, the Board of Trustees had no option other than to cancel the 50/50 Club from May 2020 onwards and this will now start again in the calendar year of January 2021-December 2021 with the big draws happening again at the Annual Meeting and the Christmas Lunch.

7

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

Achievements and performance - continued

WYN Editor - Liz Walley

At the start of the year the printing production of WYN was normal, however things changed when the whole country went into a National Lockdown in March. WYNS were still posted out to members who did not have internet access to make sure that all our members were included and not isolated. 2020 WYN proved to be a great way for our WIs to communicate how they were doing things differently and were able to share ideas and show how much support our WIs were giving their local communities.

Liz took over as WYN editor on a temporary basis at the end of 2019, and Karen Piotr then took over as editor. Liz then resumed the role later in the year and this has now become a permanent fixture of the Federation Secretary role.

We would like to thank Karen for her support and commitment to the Federation and to all of our WIs who fantastically highlight the essence of the WI.

Financial review - Sue Stothers

Unfortunately, this year has not been good due to the COVID-19 Virus. This has affected us quite badly as we had to cancel events and therefore, our income was considerably reduced.

Zoom came to the fore for meetings both for WI’s and the Federation and these seem to be working well.

Our Current Affairs and Campaigns sub- committee have used Zoom quite a lot for both Speakers and WI’s which have been successful and brought some money into the Federation.

Our Speakers book is also still popular, and we have input a new format so that it goes out as a PDF document online rather than being printed; this has saved quite a lot of money in postage.

Our newsletter is now mostly going out online which once again saves money this time on paper, printing and postage.

We were also fortunate in receiving a grant from Leeds County Council of just over £4000 and some donations from WI’s which have been very gratefully received.

We have also received approximately £500 from Gift Aid which has helped as well.

We have downgraded our photocopier/printer, and this now costs us over £200 less per quarter but still retains the quality of printing.

One of our part-time members of staff has reduced her hours by half which has been a great help to us. She along with our secretary are both working from home as much as possible. The offices are closed the rest of the time which saves money on heating and lighting but overheads such as rent, council tax, gas, electricity and salaries etc., still have to be paid.

We are trying to save on expenditure wherever we can and are looking for ways to enable us to do more.

We are also hoping to put on more events via Zoom which will help our cash flow at the present time.

We are also looking into other grants which may be available to us.

We are hoping to be in a much better position next year when hopefully the virus will be easing down, and our members will feel more confident about attending meetings and events. The first of which is scheduled for the end of March.

The net income for the year was £4,138 all relating to unrestricted funds.

8

The West Yorkshire Federation of Women’s Institutes

Trustees' report (continued) for the year ended 31 December 2020

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £60,400.

The Trustees aim to maintain a sufficient level of reserves to ensure continuity of the charities activities. The appropriate level of reserves for this purpose is determined with regard to risk analysis of the charity's income streams and expenditure commitments.

Covid 19 and going concern

Whilst the activities of the charity have been adversely affected, the trustees are satisfied that there are no material uncertainties so significant as to cast doubt on the ability of the charity to continue to operate as a going concern.

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee)

Name: ……………..…..………….

9

The West Yorkshire Federation of Women’s Institutes

Independent examiner's report to the trustees of The West Yorkshire Federation of Women’s Institutes

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 December 2020, which are set out on pages 11 to 18.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Simon Bostrom FCIE

Date: …………………….

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

10

The West Yorkshire Federation of Women’s Institutes

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 December 2020

Notes
2020
Unrestricted
funds
£
Income from:
Fundraising activities
(2)
14,517
Membership fees
31,483
Bursaries income
-
Grants
-
Other income
-
Bank interest
118
Total income
46,118
Expenditure on:
Salaries, NI and pensions
(3)
20,800
Cost of generating funds
(4)
5,731
Bursaries expenditure
-
Training and workshops
-
Rent, rates and water
2,840
Heat and light
2,756
Insurance
2,262
Postage and stationery
1,865
Photocopier
5,747
Telephone
959
Travel and subsistence
1,440
Repairs and renewals
879
Independent examination
1,080
Depreciation
407
Other expenditure
153
Total expenditure
46,919
Net gains/(losses) on investments
1,350
Net income / (expenditure)
549
Correction re. Institute funds held
(13)
3,589
Net movement in funds
4,138
Fund balances brought forward
57,567
Fund balances carried forward
(5)
61,705		 2020
Restricted
funds
£
-
-
-
4,227
-
-
4,227
-
-
-
-
4,227
-
-
-
-
-
-
-
-
-
-
4,227
-
-
-
-
6,767
6,767		 2020
Total
funds
£
14,517
31,483
-
4,227
-
118
50,345
20,800
5,731
-
-
7,067
2,756
2,262
1,865
5,747
959
1,440
879
1,080
407
153
51,146
1,350
549
3,589
4,138
64,334
68,472		 2019
Total
funds
£
45,405
31,517
522
-
587
297
78,328
29,567
31,928
675
445
7,112
1,643
1,947
1,786
5,501
827
3,512
1,757
1,080
538
1,489
89,807
3,535
(7,944)
-
(7,944)
72,278
64,334

All incoming resources and resources expended derive from continuing activities.

11

The West Yorkshire Federation of Women’s Institutes

Balance sheet

as at 31 December 2020
2020
Unrestricted
£
Fixed assets
Tangible assets
(6)
1,305
Total fixed assets
1,305
Current assets
Stock
1,526
Short term investments
(7)
44,885
Debtors and prepayments
(8)
150
Cash at bank and in hand
(9)
25,654
Total current assets
72,215
Current liabilities:
amounts falling due within one year
Creditors and accruals
(10)
11,815
Total current liabilities
11,815
Net current assets / (liabilities)
60,400
Net assets
61,705
Funds
Unrestricted funds
61,705
Restricted funds
-
Total funds
61,705		 2020
Restricted
£
-
-
-
-
-
6,767
6,767
-
-
6,767
6,767
-
6,767
6,767		 2020
Total
£
1,305
1,305
1,526
44,885
150
32,421
78,982
11,815
11,815
67,167
68,472
61,705
6,767
68,472		 2019
Total
£
1,712
1,712
1,553
43,535
111
37,947
83,146
20,524
20,524
62,622
64,334
57,567
6,767
64,334

For the year ending 31 December 2020 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on …………..……...…….

Signed: ……………...………….…. (Trustee)

Name: ……………..…..………….

12

The West Yorkshire Federation of Women’s Institutes

Notes to the accounts

for the year ended 31 December 2020

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost over their expected useful economic lives as follows: Office equipment - 25% reducing balance Fixtures and fittings - 10% reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

13

The West Yorkshire Federation of Women’s Institutes

Notes to the accounts continued

for the year ended 31 December 2020

2 Fundraising activities
Quota
Publications and fundraising
Diaries
Annual national raffle
AGM
Annual meeting
Shows and promotions
Other federation events
Arts and homecraft committee
Membership committee
Campaigns and current affairs
Social events and leisure committee
50/50 gross income
WYN income
Year book income
Insurance income
Office donations
Denman
WI stationery
3 Staff costs and numbers
Gross salaries
Social security costs
Pensions		 2020
Unrestricted
funds
£
723
402
831
128
-
-
296
2,894
602
5
686
261
-
4,317
625
1,471
950
-
326
14,517		 2020
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2020
Total
funds
£
723
402
831
128
-
-
296
2,894
602
5
686
261
-
4,317
625
1,471
950
-
326
14,517
2020
£
20,477
-
323
20,800		 2019
Total
funds
£
741
159
1,190
511
5,152
5,020
132
607
2,397
1,606
5,905
16,457
1,810
922
575
998
541
10
672
45,405
2019
£
29,567
-
-
29,567

The average number employees during the year was 2, being an average of 1 full time equivalent (2019: 2, 1 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2020 2019
£ £
Costs of the scheme to the charity for the year 323 -
Amount of any contributions outstanding at the year end - -

14

The West Yorkshire Federation of Women’s Institutes

Notes to the accounts continued

for the year ended 31 December 2020

4 Cost of generating funds
Diaries
Annual national raffle
AGM
Annual meeting
Shows and promotions
Other federation events
Arts and homecraft committee
Membership committee
Campaigns and current affairs
Social events and leisure committee
50/50
WYN
Year book
Denman
WI stationery
5 Restricted funds
Balance b/f
£
Agnes Salter travel fund
857
Amy Crowther/ Daphne Bursary
477
Denman College Yorks. Room
885
Barbara Powell Bursary
679
Charles Hickson Bursary
280
Suspended institutes
3,589
Leeds City Council
-
6,767		 Incoming
£
-
-
-
-
-
-
4,227
4,227		 Outgoing
£
-
-
-
-
-
-
4,227
4,227		 2020
Total
funds
803
-
-
115
296
2,173
277
50
85
111
360
1,347
-
-
114
5,731
Transfers
£
-
-
-
-
-
-
-		 2019
Total
funds
1,086
33
4,978
2,877
383
861
1,147
1,541
4,553
12,326
866
291
178
114
694
31,928
Balance c/f
£
857
477
885
679
280
3,589
-
6,767

Fund name

Purpose of restriction

Agnes Salter travel fund Amy Crowther/ Daphne Bursary Denman College Yorks. Room Barbara Powell Bursary Charles Hickson Bursary Suspended institutes Leeds City Council

To cover travel costs for members attending courses. For bursaries awarded to members to cover course costs. Funds collected for the repair and refurbishment of the Yorkshire Room. For bursaries awarded to members to attend Federation events or activities. For bursaries awarded to members to attend a Denman course. Funds held in relation to suspended institutes. Covid relief funding towards property costs.

15

The West Yorkshire Federation of Women’s Institutes

Notes to the accounts continued

for the year ended 31 December 2020

6
7
8
**9 **		 Tangible assets
Cost
£
£
At 1 January 2020
6,806
790
Additions
-
-
At 31 December 2020
6,806
790
Depreciation
At 1 January 2020
5,241
643
Charge for year
392
15
At 31 December 2020
5,633
658
Net book value
At 31 December 2020
1,173
132
At 31 December 2019
1,565
147
Investments
2020
£
Carrying (market) value at beginning of year
43,535
Add: additions to investments at cost
-
Less: disposals at carrying value
-
Add / (deduct): net gain / (loss) on revaluation
1,350
Carrying (market) value at end of year
44,885
Breakdown of investments agreeing with SOFA and Balance sheet
Analysis of investments
Market value
at year end
£
Investments listed on a recognised stock exchange, funds or trusts
44,885
Total
44,885
Debtors and prepayments
2020
£
Debtors
-
Prepayments
150
150
Cash at bank and in hand
2020
£
Cash at bank
32,396
Cash in hand
25
32,421
Fixtures
and fittings
Office
equipment		 Total
£
7,596
-
7,596
5,884
407
6,291
1,305
1,712
2019
£
40,000
-
-
3,535
43,535
Income in
the year
£
-
-
2019
£
-
111
111
2019
£
37,826
121
37,947

16

The West Yorkshire Federation of Women’s Institutes

Notes to the accounts continued

for the year ended 31 December 2020

10 Creditors and accruals
New institute held funds
Creditors
Accruals
Other fees received in advance		 2020
£
-
263
1,080
10,472
11,815		 2019
£
3,589
-
1,080
15,855
20,524

11 Related party transactions

Trustee expenses

During the year 4 trustees were paid a total of £1,181 in respect of travel (previous year: 7 trustees and £1,544).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

There were no other related party transactions during this year or the previous year.

12 Operating leases
Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining
life of the lease, analysed into the period in which the
commitment falls due:		 2020
£
5,260
3,934
-
9,194		 2019
£
5,275
9,195
-
14,470

13 Corrections

17

The West Yorkshire Federation of Women’s Institutes

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2020

2020
2019
Unrestricted Unrestricted
funds
funds
£
£
Income
Fundraising activities
14,517
45,405
Membership fees
31,483
31,517
Bursaries income
-
-
Grants
-
-
Other income
-
587
Bank interest
118
297
Total income
46,118
77,806
Expenditure
Salaries, NI and pensions
20,800
29,567
Cost of generating funds
5,731
31,928
Bursaries expenditure
-
-
Training and workshops
-
445
Rent, rates and water
2,840
7,112
Heat and light
2,756
1,643
Insurance
2,262
1,947
Postage and stationery
1,865
1,786
Photocopier
5,747
5,501
Telephone
959
827
Travel and subsistence
1,440
3,512
Repairs and renewals
879
1,757
Independent examination
1,080
1,080
Depreciation
407
538
Other expenditure
153
1,489
Total expenditure
46,919
89,132
Net gains/(losses) on investments
1,350
3,535
Net income / (expenditure)
549
(7,791)
Correction re. Institute funds held
3,589
-
Net movement in funds
4,138
(7,791)
Fund balances brought forward
57,567
65,358
Fund balances carried forward
61,705
57,567		 2020
Restricted
funds
£
-
-
-
4,227
-
-
4,227
-
-
-
-
4,227
-
-
-
-
-
-
-
-
-
-
4,227
-
-
-
-
6,767
6,767		 2019
Restricted
funds
£
-
-
522
-
-
-
522
-
-
675
-
-
-
-
-
-
-
-
-
-
-
-
675
-
(153)
(153)
6,920
6,767		 2020
Total
funds
£
14,517
31,483
-
4,227
-
118
50,345
20,800
5,731
-
-
7,067
2,756
2,262
1,865
5,747
959
1,440
879
1,080
407
153
51,146
1,350
549
3,589
4,138
64,334
68,472		 2019
Total
funds
£
45,405
31,517
522
-
587
297
78,328
29,567
31,928
675
445
7,112
1,643
1,947
1,786
5,501
827
3,512
1,757
1,080
538
1,489
89,807
3,535
(7,944)
-
(7,944)
72,278
64,334

18