2023-08-31-accounts

Kings Sutton Preschool The Annexe, Kings Sutton Primary School, Richmond St, Kings Sutton, OX17 3 RT 01295 816006 Registered Charity 1016990

Minutes of the AGM committee meeting held on Friday 13[th] October 2023 4.15p.m. at Preschool

Attended

Becky Herbert, Sarah Clayton, Emma Watts, Tania Wilde, Carina Wyatt, Lucie Wellburn, Sam Finch, Amy Osenton, Sarah Gale, Kelley Greenough, Marian Long

Apologies Received

Laura Boswell, Laura Knowles, Bryan Bellamy, Claire Watts

Welcome by the Chair of the Committee, Emma Watts

Thank you for coming along today to share our achievements in the last year.

Current committee members are:

• Treasurer – Amy Osenton

• Secretary – Tania Wilde

• Emma Watts, Amy Osenton, Tania Wilde, Laura Knowles, Bryan Bellamy, Laura Boswell, Sarah Gale, Claire Watts

I am the Preschool chair and have been with the preschool for the last 6 years as chair and 2 years on the committee before that. We would like to thank you for coming along today to share our achievements in the last year.

Every year at our AGM we set ourselves positive targets:

• Our first target is longer opening hours. We have recently been trialling staying open util 4pm to offer more flexibility and we are also soon changing our enrolment age from 2-year-olds to 18-month-olds to help increase our profitability. In order to do this, we will be looking at possible grant options and fundraising as we will require a quiet sleep area.

• Our second target is to continue to strengthen the communication between the committee, staff, parents, and the Primary Academy. We have started to join forces at some events with the Primary Academy’s PTFA and hope to continue to do so at more events in the future.

• Our third and most import target is to continue to fundraise as much as possible! The government funding we receive does not match the costs of running the preschool and our preschool, much like other early years settings in the country are facing considerable financial pressure. The local government funding only covers about 65% of outgoings and we believe the current funding is not sufficient or reflective of the level of personal care required to look after young children.

• The preschool has received an outstanding grade by Ofsted for the past three inspections, but due to our financial challenges we rely upon our committee members, the community, and local businesses for support in fundraising and sponsorship.

• We urgently need more help from the local community and from parents and carers to ensure Preschool continues to thrive.

• We need help from anyone who can lend time to fundraise or join our wonderful committee team. It’s a lovely way to meet other parents and carers and support the Preschool.

• We are also currently looking to replace our secretary role, which we need to be filled for the preschool to legally run. It doesn’t just have to be parents. All that is involved is attending a meeting once every 6 weeks where we run through the agenda and share out some duties.

• Duties can include fundraising or simply visiting the Preschool after hours to meet outside agencies e.g. plumbers, electricians.

• We always consider the fact that everyone has very busy lives and children to look after so we share out bits where suitable but please don’t be daunted as it’s never too much!

• Your role can be as large as you like or as small as you like.

• Every member will help us to ensure that Preschool continues to serve the community and provide outstanding care for the children.

Manager’s Report – Rebecca Herbert

At Kings Sutton Preschool I have been in place as the manager since 2018 and I worked previously as the deputy manager from 2013. In this time, I have supported the growth of the Preschool to what it is today. Things have not always been easy; we have seen our fair share of challenges. But what has always remined the same is the passion and dedication from the staff team, to always provide an environment in which children feel safe and secure, that they can grow and develop within. We are always adapting, reflecting and ready to make positive changes if and when is needed. As a registered charity, which is run by a voluntary committee, we are dependent on voluntary support, which fortunately we have in this wonderful community.

Achievements

Over the last year we have seen financial challenges far like any we have seen before. As a staff team and committee, we have worked tirelessly to keep the Preschool open. As I am sure many of you may be aware, the early years sector is underfunded and currently not receiving the support it needs. With the government putting in place new childcare initiatives we are hoping that the sector will soon receive the support and recognition it so deserves.

This year we have:

• Introduced consumable donations

• Increased our fundraising

• Increased our fees (which is something we haven’t taken lightly)

• As a team and committee, we have looked closely at our outgoing costs, reducing wherever we can

• Introduced later pick up sessions

• Running another successful playscheme

We are incredibly proud of our Ofsted inspection and despite all the financial concerns and unsettling feelings, we absolutely feel this still truly reflects our Preschool:

“Staff have an exceptional understanding of how to support children's care and development. They work together as a close-knit team to monitor children's learning. Staff continually identify any gaps and put strategies in place that help children to develop. They share this information with parents and carers promptly so they can further support children's progress at home. Staff support all children to make rapid progress in all areas of development. They ensure children, regardless of their starting abilities, are fully ready for school. Staff demonstrate particular dedication and compassion when supporting children with special educational needs and/or disabilities. They carefully adapt the curriculum to ensure that every child can access the high-quality learning opportunities. Staff plan exhilarating learning opportunities that keep children highly engaged. They use children's interests to discreetly teach them new skills and knowledge”.

I would like to finish by sharing our Ethos:

• Our ethos is that we provide a safe, secure, and stimulating learning environment where all children can thrive, gaining in self-confidence and learning to socialise through quality play in our language rich environment. That all children are happy and settled and have a strong, warm attached to our team.

• Our aim is to emphasise heavily on the prime areas set out in the early year’s foundation stage. Once these are secure, they allow for the firmest foundation for learning and development. We aim to provide a child lead environment which enables each child to develop at their own pace with their independence and social

skills. Through interactive and practical activities, to reinforce and challenge a child’s existing skills, rather than to concentrate on formal learning.

• At Kings Sutton Preschool we are passionate about safeguarding everyone and inclusion. We have created an environment that suits every child’s needs. Where communication aids are used by all, and sensory resources are part of our continuous provision. Differences are celebrated and embraced within the culture of our Preschool.

• We offer our own premises, situated within the grounds of Kings Sutton Primary Academy School, with excellent resources, a range of equipment, large indoor and outdoor play areas, supervised by our fully trained, experienced, and dedicated staff team. We also have an additional sensory garden that we share access to with the primary school. Our team is constantly reflecting on their practice and striving to provide the best care. We are run by a wonderful voluntary committee that all work closely with the Preschool team.

Targets for the Year Ahead:

• Our first target is longer opening hours. We have recently been trialling staying open util 4pm to offer more flexibility and we are also soon changing our enrolment age from 2-year-olds to 18-month-olds to help increase our profitability. In order to do this, we will be looking at possible grant options and fundraising as we will require a quiet sleep area.

• Our second target is to continue to strengthen the communication between the committee, staff, parents, and the Primary Academy. We have started to join forces at some events with the Primary Academy’s PTFA and hope to continue to do so at more events in the future

• Our third and most import target is to continue to fundraise as much as possible!

• The government funding we receive, does not match the costs of running the preschool and our preschool, much like other early years settings in the country are facing considerable financial pressure.

• The local government funding only covers about 65% of outgoings and we believe the current funding is not sufficient or reflective of the level of personal care required to look after young children.

• The preschool has received an outstanding grade by Ofsted for the past three inspections, but due to our financial challenges we rely upon our committee

members, the community, and local businesses for support in fundraising and sponsorship.

• We urgently need more help from the local community and from parents and carers to ensure Preschool continues to thrive. We need help from anyone who can lend time to fundraise or join our wonderful committee team. It’s a lovely way to meet other parents and carers and support the Preschool.

• We are also currently looking to replace our secretary role, which we need to be filled for the preschool to legally run.

• The Preschool cannot stay open without voluntary support.

Treasurer’s Report – Amy Osenton

• 2022-23 Numbers are healthy meaning, the summer play scheme was very successful and a good source of income for the preschool. Our income from direct fees is up by 52% on last year, as breakfast club proves a reliable source of income with waiting lists for certain days and of course the increase in session fee’s.

• The biggest challenge this year has been the increase of NMW by 9% and our direct funding only increasing by 4%. This has had significant impact on the wage cost. As such we have had to dip into our savings to remain open.

• The bounce back loan repayments will continue for a further 3 years. We may need to look at the loan term to relieve some financial pressure, but currently we are meeting our payments.

• Our overall our income is 20% down on last year, with fundraising down by 34% compared to last year.

• For this year, we hope to see the numbers continue to increase where capacity allows, and we open our doors to 18-month-olds from January. We have moved our book-keeping in house, and our payroll remains outsourced. Although finishing off the end of year accounts, has challenged myself and Sarah. We strongly feel moving forward it will give us more autonomy over the book-keeping and allow us to more effectively managed our income and expenditure.

• The estimated loss of preschool was £11,512 the actual loss was £14,856.27

Estimated targets for 2022–23

Income

• Fundraising £5,000

• Direct income and fee’s £110,400 – 20% up lift on last year

Expenditure

• £128,130 – 9% on last year (NMW to raise again in April 2024)

• Predicted Deficit – £12,730

Turnover
		2022-23	2021-22
Govt		£51,999.74	£64,678.00
EYPP/HN		£5,983.78	£1,295.00
Fees		£39,814.36	£26,078.00
donations		£563.70	£4,076.00
Fundraising		£2,114.12	£6,059.00
Other		£1,032.49	£340.00
total		£101,508.19	£102,526.00

Expenditure
wages	£97,574.66			£93,623.00
EYPP/HN	£3,976.00
Admin	£859.40
bank loan	£5,508.92			£5,996.00
fees	£859.37
light and heat,insurance	£911.75			£2,533.00
Premises	£2,527.37			£30,314.00	roof
Cleaning	£0.00
Copier	£617.88
P&S	£35.94
Phone	£465.54
Computer	£362.19			£929.00
Resources	£2,104.90			£10,217.00
Groceries	£1,363.99			£0.00
Fundraising	£19.00
Pupil sunds	£76.00
Staff sunds	£287.55			£562.00
total	117550.46			£144,174.00

NET loss		- £16,042.27	- £16,042.27
Current assests bank			£4,390.59		£22,335.00
cash			£87.32
Savings			£2,000.00
			£6,477.91		£22,335.00

Capital account
balance at 1st september 2022		£1,186.00
pofit/loss for		- £16,042.27
Balance		- £14,856.27		- £15,596.00

Admin’s Report – Sarah Clayton

• This year we ended the year with 35 children on role – 14 of these children have left us to go onto school and 6 new families joined us in September, starting the year with 27 children on role. This is 8 more than last year.

• Over the past year we have seen an increase in the number of younger children joining us, which means they are spending more time with us before heading off to school.

• As always, we are trying to forecast for the next couple of years, but this is always a near impossible task.

• We have already taken enquires from families looking to increase sessions after October half term and January.

• We have:

• 1 child on our waiting list for January 2024

• 2 children on our waiting list for April 2024

• 2 children on our waiting list for September 2024 1 child on our waiting list for January 2025

• We are hoping that by lowering our intake age to 18 months some children on our waiting list will move their enrolment forward.

• Fees: have increased across the board again this year to reflect the cost of living and we have introduced an ad hoc fee to breakfast club sessions – to compensate for the admin costs this entails.

Funding:

• The majority of our children are using their full 15 hours entitlement.

• 30 hours: 4 Children qualify for 30 hours – 1 child uses their full entitlement with us

• 2 Year Funding: 1 Child is using 2 year funding.

Fees

Fees have increased across the board again this year to reflect the cost of living and we have introduced an ad hoc fee to breakfast club sessions – to compensate for the admin costs this entails.

Election of Office Bearers – Emma Watts

Each year we need to confirm with our current committee members who would like to remain and appoint Management Committee members.

So, firstly, I wish to stay as the chair and will need votes from the committee that they are happy for me to remain.

Voting was undertaken and appointments made as below:

Chair – Emma Watts stepped down from position and stepped back up, 2nd by Sam Finch, Amy Osenton and Sarah Gale

Treasurer – Amy Osenton stepped down from the position and stepped back up. 2nd by Emma Watts, Sarah Gale and Sam Finch

Secretary – Tania Wilde would like to step down from the position. Ella Barrington, Rob Green and Kirsty Clifford expressed their interest. The current committee will vote in at the next committee meeting once DBS checks done and appointment decided

Committee Members – Emma Watts, Amy Osenton, Laura Knowles, Sarah Gale, Laura Boswell, Sam Finch

Ros Pantrey, and Timea Marosan to step down as committee members.

N.B. Even though Claire Watts will remain on the committee in a silent capacity as she is a trustee and named on the bank account. Likewise, Bryan Bellamy will remain as a trustee for the time being as a silent member.

New committee members:

• Ella Barrington

• Rob Green

• Kirsty Clifford

• Vanessa Woollard

• Nicole Boothman

• Lucie Wellburn

And finally thank you all for giving up your time to be with us this afternoon and support the Preschool and all the work that they do.

Next committee meeting – 2nd November, 8pm on Zoom for fundraising planning.

KINGS surroN PLAYGROUP UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

Kings Sutton Playgroup Contents of the Unaudited Accounts For The Year Ended 31 August 2023 Contents Page Buslness Deralls Approval Accountsnts, Report Proflt and Loss Account Balance Sheet

Kings Sutton Playgroup Business Details For The Year Ended 31 August 2023 Portners Ms E Brock Ms C Watts Mr B Bellamy Accountsnts Charthn Baker tsrnited 7-7c Slluff Street Devizes Wlltshi SNIO IDU Page I

Kings Sutton Playgroup Accounts Approval Statement For The Year Ended 31 August 2023 l approve these unaudlted accounts whlch comprfse a Profit and Loss Account, Balance Sheet and related notes. I acknowledge my responsibility for the accounts including the provision of all the inforniation and explanations necessary for the cornplebon. Signed Date Page 2

Kings Sutton Playgroup Accountants. Report For The Year Ended 31 August 2023 Chartered Accountant9. Report to Klngs Sutton Playgroup on the Unaudlted F5nanclal Informatlon of Klngs Sutton Playgroup In accordance with the engagefflent letter dated we have prepared for your approval the financial information of King5 Sutton Playgroup for the year ended 31 August 2023 which tomprises thè Profit and Loss èttount. the Balance Sheet and the relèted notes from the entity's accounting records and from infomiation and explanations you have given us. As a practlsing member rim) of the Institute of Chartered Accountants in En9land and Wales IICAEWI. we are subject to its ethical and other professional requirements which are éetsiled at hrtp.'Ilwww.icaew.comlenlmembership/regulations- standards-and-guid4nce. This report Is made solely to you in ac￿ance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financi61 Inforrnation of Kings Sutton Playgroup and State those m4tter5 that we have agreed to state to you In this report in accordantt with the 9uidance of JCAEW as detailed at ICAEW Technical Release 08116 AAF, To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Kings Sutton Playgroup for our work or for this report. You have approved the financial information of Kings Sutton Play9roup for the year ended 31 August 2023 and have acknowledged your responslblllty for It, for the approprlateness of the finaKlal reportlng framework a¢opted and for providing all Information and explanations necessary for its compilation. We have not verified the accuracy or completeness of the accounting records or Infomatlon and explanatlons you have glven to us and we do nct, therefore, express any opinion on the financial information. Slgned Charlton Baker Urnlted 7-7¢ Snuff st￿et Devizes SNIO IDU Page 3

Kings Sutton Playgroup Profit and Loss Account For The Year Ended 31 Au9USt 2023 2023 2022 Turnover Government vouchers Fees receivable EYPP 52.000 39,815 5,984 2.114 564 64,678 26,078 1,295 6,059 4,076 340 Fundraising income Donations Tralnlng 1.032 101,509 102,526 other Income Bank interest receivable 18 IOL.527 102,526 Expendlture Wages and salarte5 Light and heat Malntenance ané Cleanlng Computer software. Consumables and malntenan Resources Sundry expenses 101,551 912 1.817 362 6.442 383 93,623 2,533 30,314 929 10.217 562 IIL.467 138,178 19.9401 135,6521 Flnant• Costg Bank Interest payable 467 602 467 602 NET LOSS 110,4071 136,2541 Page 4

Kings Sutton Playgroup Balance Sheet As At 31 August 2023 1023 2022 Notes CURRENT ASSETS Cash at bank and in hand 6.528 22.336 NET CLIRRENT ASSETS 6,528 22,336 TOTAL ASSEfs LESS CURRENT LIABILITIES 6.528 22,336 LIABILITIES DUE AFTER I YEAR B4nk loan 15.750 21.150 15,750 21,150 NET ASSETS 19.2221 1,186 CAPITAL ACCOUNT Balance at I September 2022 ProfiviLossl for the perlodlyear I,L85 110.4071 37,440 136,2541 Balanc• CarrS•d Forward 19,2221 1,186 Page S

Kings Sutton Playgroup Notes to the Accounts For The Year Ended 31 August 2023 Page 6

Signed By Afvly aswro Date Signed 2024-05-01 14:07:17 Email [e-mail] Printed Name amy osenton IP Address 80.42.138.114 Browser User Agent Mozilla15.0 (Windows NT 10.0,. Win64,' x64) AppleWebKit1537.36 IKHTML. like Gecko) Chrome1124.0.0.O Safari1537.36 Edg1124.0.0.0 Name of signatory Amy Osenton

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees KINGS SUTtON PLAYGROUP On accounts for the year ended 31 AUGUST 2023 Charty no (if any) 1016990 Set out on pages I report to the trustees ￿ my examination of the accounts of the above charity 1.the Trust.) for the year ended 3110812023. Responsibilities and ba$ls of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of Ihe Charities Act 2011 {"the Act'l. I report in respect of my examinalion of Ihe Trusl's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. Independent I have completed my examination. I confim Ihal no material mallers hav8 examlner's statem8nt come to my attention in connection with Ihe examination {olher than that disclosed below '} which gives me cause to believe that in, any material respect: the accounting records were not kept in accordanc8 Wlth section 130 of the Charities Act: or Ihe accounts did not accord with the accounting records., or Ihe accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities IAccounls and Reports) Regulations 2008 other than any requirement Ihal the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOn￿M$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in the braGkets rfthey do not apply. Slgned: Date: 1410312024 Name: Rachel Proto Relevant professional qualificationlsl or body lif any): ACA Address: 7-7c Snuff Street. Devizes. Wiltshire. SN10 1 DU IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of COn￿M {see CC32. Independent examination of chanly accounts.. direcb'ons and guidance for examiners). Glve here brief detalls of any items that the examinerwishes to disclose. IER Oct 2018