## **Kings Sutton Preschool**
**The Annexe, Kings Sutton Primary School, Richmond St, Kings Sutton, OX17 3 RT 01295 816006 Registered Charity 1016990**
## **Minutes of the AGM committee meeting held on Friday 14[th] October 2022 3.45pm at Preschool**
## **Attended**
Becky Herbert, Sarah Clayton, Emma Watts, Tania Wilde, Kelley Greenough, Carina Wyatt, Lucie Wellburn, Laura Boswell, Sam Finch, Amy Osenton, Sarah Gale, Emma Hyatt, Ed Jaspers, Caroline Horton
## **Apologies Received**
Bryan Bellamy, Timea Marosan, Laura Knowles, Ros Pantrey,
## **Welcome by the Chair of the Committee, Emma Watts**
Thank you for coming along today to share our achievements in the last year.
Current committee members are:
- Treasurer – Amy Osenton
- Secretary – Tania Wilde
- Laura Knowles, Bryan Bellamy, Ros Pantrey, Timea Marosan, Laura Boswell, Sarah Gale, Claire Watts
First, we’ll begin by looking back at last year’s targets:
- Our first target was to continue to fundraise as much as possible to ensure our Preschool continues to thrive and make improvements. Much of the funds raised has gone towards improving both gardens.
- Our second target, this is a target we always aim to improve each year and that is to continue to strengthen the communication between the committee, staff, parents and the school.
And lastly, the Preschool cannot stay open without voluntary support, and it doesn’t just have to be parents. All that’s involved is attending a meeting once every 6 weeks where we run through the agenda and share out some duties. These can be anything from helping to fundraise or simply visiting the Preschool after hours to meet work men like electricians. We always take into account the fact that everyone has very busy lives and children to look after so we share out bits where suitable but please don’t be daunted as it’s never too much! Your role can be as large as you like or as small as you like. Every member will help us to ensure that Preschool continues to serve the community and provide outstanding care for the children.
We have managed to maintain a healthy committee over the past year and completed 6- weekly meetings and this all goes towards the successful running of Preschool.
## **Manager’s Report – Rebecca Herbert**
At Kings Sutton Preschool I have been the Manager since 2018 and worked at the Preschool since 2013. Being a part of the Preschool as it grows and develops with every session is something I am very committed to. As a setting our staff team is our biggest asset, we are extremely lucky to have such a passionate and dedicated team that is always ready to learn, change and reflect on their practice.
As Emma has mentioned we are committee led setting and without the support of wonderful volunteers we wouldn’t be able to operate. The AGM is fantastic opportunity for us to all look back at the year and plan for what’s next.
## **Achievements**
Since the last AGM we have run a very busy and successful summer playscheme, our first one since Covid and our flood. We have run two Christmas shopping session, unfortunately it was during a Covid outbreak at school, and we didn’t have as many attend as we had booked in, but we already have two dates booked in to repeat it this year. We had another wonderful Christmas party with a very exciting visitor…. Covid was not stopping us! In the new year we were hit hard with 80% of our team off with Covid, we were forced to reduce session for the first time, but we still manged to operate with reduced hours.
We have also had face to face parents’ evenings, new families visiting and a wonderful transition for the children moving on to school and a brilliant end of year party. As a staff team we welcomed Sarah back from maternity leave in January and Kelley took over managing the breakfast club and Carina started EYPDP training which she completed in June. Everyone had taken part in training; our team is always looking to learn more, and we all ensure that essential training is up to date. After six years of waiting, we finally had our Ofsted inspection, being award Outstanding again:
**“The provision is outstanding Children thrive at this inspirational setting created by dedicated staff. Their welfare and happiness are at the heart of everything staff do. Children of all ages develop close friendships and are particularly caring towards each other. They cannot wait to greet staff with a smile as they arrive and enjoy sharing a cuddle throughout the day. Staff pair new children with a friend to help them learn what behaviour is expected from them from their very first day. Children use good manners consistently without being prompted and show complete respect for the environment. When they hear the tidy up music, they instantly know to put things back where they came from and join staff ready for the next part of the day. Children independently fetch their own sand timers to help them negotiate and share resources fairly with their friends.”**
I would like to finish by sharing our Ethos:
Our ethos is that we provide a safe, secure, and stimulating learning environment where all children can thrive, gaining in self-confidence and learning to socialise through quality play in
our language rich environment. That all children are happy and settled and have a strong, warm attached to our team.
Our aim is to emphasise heavily on the prime areas set out in the early year’s foundation stage. Once these are secure, they allow for the firmest foundation for learning and development. We aim to provide a child lead environment which enables each child to develop at their own pace with their independence and social skills. Through interactive and practical activities, to reinforce and challenge a child’s existing skills, rather than to concentrate on formal learning.
At Kings Sutton Preschool we are passionate about safeguarding everyone and inclusion. We have created an environment that suits every child’s needs. Where communication aids are used by all, and sensory resources are part of our continuous provision. Differences are celebrated and embraced within the culture of our Preschool.
We offer our own premises, situated within the grounds of Kings Sutton Primary Academy School, with excellent resources, a range of equipment, large indoor and outdoor play areas, supervised by our fully trained, experienced, and dedicated staff team. We also have an additional sensory garden that we share access to with the primary school. Our team is constantly reflecting on their practice and striving to provide the best care. We are run by a wonderful voluntary committee that all work closely with the Preschool team.
## **Targets for the Year Ahead:**
Our first target and one that we have as a rolling target, due to our reliance on funding. Is to fundraise to ensure our Preschool continues to thrive and make improvements.
We will be using the money from the Tesco grant to support our sensory garden and continue the success of our new Nature Detectives sessions. Nature Detective’s is a nature inspired session run twice a week with Lucie, that provides hands on experiences and wow moments.
And lastly, the Preschool cannot stay open without voluntary support. It doesn’t just have to be parents…all that is involved is attending a meeting once every 6 weeks where we run through the agenda and share out some duties.
Duties can include fundraising or simply visiting the Preschool after hours to meet outside agencies eg. Plumbers, electricians
We always take into account that everyone has very busy lives and children to after so we share out bits where suitable but please don’t be daunted it’s never too much!
Your role can be as large as you like or as small as you like – every member will help us to ensure that Preschool continues to serve the community outstanding care for children.
I will now pass you over to Amy for the Treasurer’s report.
**Treasurer’s Report – Amy Osenton**
- 2021- 22- Numbers are healthy meaning, the summer play scheme started up again which is a good source of income for the preschool, however the uptake was not a good as previous years.
- The accounts for this year include the cost of several improvements for the building. These include: the sensory garden and the final payments for the roof and cladding. Plus a jump in the national minimum wage, and there for pay rises across the board.
- • The bounce back loan, repayments will continue for a further 4 years. We believe there will not be an issue meeting the current repayments and the decision has been made to make and early repayment.
- Due to these improvements, the accounts are showing a deficit of £37931, The preschool has some remaining funds available due to a combination of fundraising, surplus from previous years and loan. So the Bank Balance remains healthy.
- For this year, we hope to see the numbers continue to increase where capacity allows and hopefully also see a large intake into summer play scheme. Hopefully all major works and improvements have been completed and no further large expenditure forecasted. Aim for this year is to reduce any large spending to minimum, look for opportunity to raise funds and increase numbers.
## **Estimated targets for 2022-23**
## Income
- Fundraising £2000.
- Direct Income and fee’s £96100
## Expenditure
- £109,618
- Predicated Deficit -£ 11512, but please note that this does not take into account Early Years Funding and any SENCO funding
## **Admin’s Report – Sarah Clayton**
2021/2022 was another tough year for Preschool with the effects of the pandemic still impacting on the number of children on role.
We ended the year with 29 children on role – 14 of these children have left us to go onto school and 4 new families joined us in September, starting the year with 19 children on role. This is less than previous years but like last year the number of younger children joining us has increased meaning they are spending more time with us before heading off to school. We are also forecasting for the next couple of years but this is always a near impossible task.
We have many families looking to increase sessions after October half term and January.
We have:
6 children on our waiting list for January 2023
4 children on our waiting list for April 2023
0 children on our waiting list for September 2024
0 children on our waiting list for January 2024
2 children on our waiting list for April 2024
## **Fees**
Fees have increased across the board this year
## **Funding**
Where the full funding entitlement is not being used ‘lunch club’ can now be included to be in line with our government contract.
## **30 hours**
5 Children qualify for 30 hours - 3 use their full entitlement with us
## **2 Year Funding**
2 Children are using 2year funding
## **Election of Office Bearers – Emma Watts**
Each year we need to confirm with our current committee members who would like to remain and appoint Management Committee members.
So, firstly, I wish to stay as the chair and will need votes from the committee that they are happy for me to remain.
Voting was undertaken and appointments made as below:
**Chair** – Emma Watts stepped down from position and stepped back up, 2nd by Tania Wilde, Amy Osenton and Laura Boswell
**Treasurer** – Amy Osenton stepped down from the position and stepped back up. 2nd by Emma Watts, Sarah Gale and Tania Wilde
N.B. Even though Claire Watts has stepped down from the role of Treasurer she will remain on the committee in a silent capacity as she is a trustee and named on the bank account.
**Secretary** – Tania Wilde stepped down from position and stepped back up. 2nd by Emma Watts, Sam Finch and Amy Osenton
**Committee Members** – Emma Watts, Amy Osenton, Laura Knowles, Bryan Bellamy, Timea Marosan, Tania Wilde, Ros Pantrey, Sarah Gale, Laura Boswell, Sam Finch
## **No new members joined the committee**
And finally thank you all for giving up your time to be with us this afternoon and support the Preschool and all the work that they do.
## **Next committee meeting – Thursday 3rd November, 8pm on Zoom**
**KING SUTTON PLAYGROUP UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022**
**King Sutton Playgroup Contents of the Unaudited Accounts For The Year Ended 31 August 2022**
|**Contents**||
|---|---|
||**Page**|
|Business Details|1|
|Approval|2|
|Accountant's Report|3|
|Profit and Loss Account|4|
|Balance Sheet|5—6|
**King Sutton Playgroup Business Details For The Year Ended 31 August 2022**
**Business** The Annexe, Kings Sutton Primary Academy Richmond Street King Sutton Banbury OX17 3RT **Accountants** Charlton Baker Limited 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 1
**King Sutton Playgroup Accounts Approval Statement For The Year Ended 31 August 2022**
I approve these un-audited accounts which comprise a Profit and Loss Account, Balance Sheet and related notes. I acknowledge my responsibility for the accounts including the provision of all the information and explanations necessary for the completion.
Ms A Rosenton - Treasurer Date
Page 2
**King Sutton Playgroup Accountant's Report For The Year Ended 31 August 2022**
## **Chartered Accountant's Report to King Sutton Playgroup on the Unaudited Financial Information of King Sutton Playgroup**
In accordance with the engagement letter dated we have prepared for your approval the financial information of King Sutton Playgroup for the year ended 31 August 2022 which comprises the Profit and Loss account, the Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at http://www.icaew.com/en/membership/regulations-standards-andguidance.
This report is made solely to you in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial information of King Sutton Playgroup and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at ICAEW Technical Release 08/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than King Sutton Playgroup for our work or for this report.
You have approved the financial information of King Sutton Playgroup for the year ended 31 August 2022 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information.
Signed
............................................................ Charlton Baker Limited 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 3
**King Sutton Playgroup Profit and Loss Account For The Year Ended 31 August 2022**
|**Turnover**
Government vouchers
Fees receivable
EYPP
Fundraising income
Donations
Training
Grants and subsidies received
**Other Income**
Bank interest receivable
**Expenditure**
Wages and salaries
Light and heat
Maintenance and Cleaning
Computer software, consumables and maintenance
Resources
Sundry expenses
**Finance Costs**
Bank interest payable
**NET LOSS**|**2022**
**£**
**£**
64,678
26,078
1,295
6,059
4,076
340
-
**102,526**
-
102,526
93,623
2,533
30,314
929
10,217
562
138,178
(35,652)
602
602
**(36,254)**|**2021**
**£**
**£**
65,130
27,843
225
3,110
6,350
-
674
**103,332**
216
103,548
86,803
1,728
34,921
536
9,022
189
133,199
(29,651)
-
-
**(29,651)**|**2021**
**£**
**£**
65,130
27,843
225
3,110
6,350
-
674
**103,332**
216
103,548
86,803
1,728
34,921
536
9,022
189
133,199
(29,651)
-
-
**(29,651)**|
|---|---|---|---|
||||**103,332**
216|
||||103,548
133,199|
||602|-||
||||(29,651)
-|
|||||
||||**(29,651)**|
Page 4
**King Sutton Playgroup Balance Sheet As at 31 August 2022**
|**Notes**
**CURRENT ASSETS**
Cash at bank and in hand
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**LIABILITIES DUE AFTER 1 YEAR**
Bank loan
**NET ASSETS**
**CAPITAL ACCOUNT**
Balance at 1 September 2021
Profit/(Loss) for the period/year
**Balance Carried Forward**|**2022**
**£**
**£**
22,336
**22,336**
**22,336**
21,150
21,150
**1,186**
37,440
(36,254)
**1,186**|**2022**
**£**
**£**
22,336
**22,336**
**22,336**
21,150
21,150
**1,186**
37,440
(36,254)
**1,186**|**2021**
**£**
**£**
63,933
**63,933**
**63,933**
26,493
26,493
**37,440**
67,091
(29,651)
**37,440**|**2021**
**£**
**£**
63,933
**63,933**
**63,933**
26,493
26,493
**37,440**
67,091
(29,651)
**37,440**|
|---|---|---|---|---|
||21,150||
26,493||
|||**22,336**
21,150||**63,933**
26,493|
||||
||
|||**1,186**||**37,440**|
|||37,440
(36,254)||67,091
(29,651)|
|||**1,186**||**37,440**|
Page 5
Signed By
## amy osenton
Date Signed 2023-06-13 14:38:43 Email amyrosenton@outlook.com Printed Name amy osenton IP Address 80.42.135.167 Browser User Agent Mozilla/5.0 (iPhone; CPU iPhone OS 16_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) Version/16.5 Mobile/15E148 Safari/604.1 Name of signatory Amy Osenton
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report
on the accounts
Section A
Independent Examiner's Roport
RoPQrt to the tru$too$1
membors of
Chtsrry W¥e
KINGS SUTTON PLAYGROUP
On accounts for the year
ended
31 AUGUST 2022
Charity no
Ilf any)
lo16)
Set out on page8
Iiemernbpr to Include page numbers of aonal sbeelsl
I report to the trustee5 on my exarninabon of the accounts of the above
charity (°the Trusf) for the year ended &31J 1 08Ji ! ?0?¥.
Rosponsibilities and As the charity Iruslees, you are responsible for the preparation of the
basis of report ?oUnts in accordance with the Charities AGt 2011 ('the ALYI.
I report in respect of my examination of the Trusi's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given ty the Charity Commission
under seckn 14515)Ib) of the Act.
Independent he tharity's gro$$ income ex¢eeded £250,000 and l am qualffied to
examinorfs statement undertake the examination by being a qualtfied member of linsert name of
applicable listed bc#Jyll. Delete I l if not applicable.
I have compkted my examination. I confimi mat no material matters have
come lo my attention (other than that disdosed below'} in connectson with
the examinatKsn which gives me cause to believe that in, any matenal
respect,:
the accounting records were not kepl in accordance with section 130
of the Act.. or
the ac¢ounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the fomi and content of accounts sel out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a true and fairf view lch is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examinab'on lo which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
' Pl8as& d818te th8 words in th8 brackets rf they do not apply.
Slgnod:
Date:
1612023
Name:
STACEY SQUIRE
Relevant professional
quallflcation(sl or body
{if any}:
ACCA
IER
Octobor 2018
Address:
CHARLTON BAKER LIMITED
7-7c SNUFF STREET, DEVIZES, WLTSHIRE. SN10 1EH
Section B
Disclosure
Only complete if the examiner needs lo highlight matters of concem (see CC32,
Independent examination of charity accounts. directKsns and guidance for
examiners).
Glve here detsll$ of any
Itèms that the examiner
wishes to dis¢lose.
IER
October 2018