2024-08-31-accounts - Chard Nni

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Charity number 1016988

Chard NNI

Unaudited Accounts

31 August 2024

Chard NNI Report and accounts Contents

	Page	Page
Trustees' Report	1 -	4
Independent Examiner's Report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Accounts	8 -	13

Chard NNI Trustees' Annual Report for the year ended 31 August 2024

The Trustees present their report and accounts for the year ended 31 August 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing documents, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities” issued in 2005 (revised 2019).

Reference and administrative details

The legal name of the charity is Chard NNI. The charity is registered in England and Wales with charity number 1016988. The charity is also known as Chard Neighbourhood Nursery and Schools Out, Chard Children's Centre and Clare House.

The charity is operated under its constitution dated 2 November 1962, amended 7 February 2000, 12 February 2003, 7 April 2003 and 16th July 2013. At the Special General Meeting held on 25 September 2008 it was agreed that the date of the AGM be altered (subject to charity Commission approval) to the spring.

The Trustees are all individuals.

The contact details are as follows:

Principal operating address:

Clare House Millfield Chard TA20 2DA

Telephone number: 01460 62367 Email address: admin@clarehouse.org.uk Website: www.clarehouse.org.uk

Trustees

At the AGM held on 29th November 2023 it was agreed that the following Trustees would remain in place for the following year

Marie Baker (Chair) Wayne Luckett (Treasurer) Amanda Mason (Secretary) Cydney Issacs Wendy Toy Garry Shortland Dawn King Matthew Constance resigned 29/11/2023

Chard NNI Trustees' Annual Report for the year ended 31 August 2024

Objectives and activities of the charity

The charity’s objectives are to enhance the development and education of children primarily under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups. The charity provides day care and education in Chard to children aged 0 to 5 years. As part of the information sharing initiative put together by the Children and Young People’s Services in Somerset there are now even closer links with other services for children.

The trustees will be ensuring that childcare of a high standard continues to be provided and make any necessary improvements to the service it offers. This is done by constant monitoring and evaluation to ensure the charity adapts to the changing needs of the children and families who attend. There is a growing ethnic population in Chard and the charity is working hard to meet their particular needs, a large proportion of these are Portuguese and Polish along with a mixture of other nationalities – the staff work with outside agencies to ensure that all their individual needs are met. There is continual staff training and a development programme ensures that the staff are up to date on the EYFS principles and all the latest thinking and legislation which in turn ensures better childcare and continuing high standards.

This has been a very busy year with all spaces being at a premium with the baby room being fully booked until December 2026 with babies being booked in before they are born. Demand which has always been high has significantly increased with the government’s new funding for all ages which will further increase in September 2025 when the funded hours are increased to 30 hours for all.

The Charities Act (2022) explicitly includes “Public Benefit” in the definition of “Charitable Purpose”. The Trustees believe that Chard NNI meets this requirement as it provides day care and education to any child in the area wishing to attend the setting provided, subject to spaces available, and provides facilities which groups in the community are able to use and hire.

Achievements and performance

The Nursery continues to receive considerable support from Somerset County Council by way of grants received. Contributions for the year amounted to £195,827.

In August 2024 the setting was inspected by OFSTED and after a very thorough inspection received a glowing report.

Chard NNI Trustees' Annual Report for the year ended 31 August 2024

Structure, governance and management

The method used to recruit new trustees is through advertising, messages on the portal to ask for volunteers.

New trustees are asked to read the National Standards for Day Care so that they are fully conversant with the operational needs and restrictions of the charity, this is backed up by the charity’s own operational policies and procedures. They are also made aware of the need for strict confidentiality within the group and have to sign a letter agreeing to confidentiality of information within the charity. New trustees also have the chance to read the notes from the Committee training run by Somerset County Council that previous members have attended.

The Trustees delegate the day to day running of the setting to the manager, Jayne Windsor, who oversees the childcare provided by the room managers and nursery practitioners, and Janet Woodbury, who provides administrative support.

The Trustees meet regularly throughout the year to discuss issues affecting the childcare provision and the use of the charity's premises and they agree on the action to be taken. The Childcare Manager attends the committee meetings to report matters of importance to the Trustees and discuss the issues that arise. The chairperson and treasurer are also required to be authorised signatories for banking purposes.

The management committee has conducted its own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure they still meet the needs of the charity.

The charity's bankers are HSBC, 17 North Street, Taunton TA1 1NA

Financial review

The financial position of the charity at 31 August 2024 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:

Net income/(expenditure) Unrestricted revenue funds available for the general purposes of the charity	2024 £ (34,328) 23,718	2023 £ (10,399) 58,046

The charity remains dependent on grants and fees for the services that it provides.

The Trustees believe that it is appropriate to continue to prepare the accounts on a going concern basis. In light of the scope, definitions and purpose, the Nursery aims to maintain reserves consisting of: reserves to meet redundancy liabilities and general contingency reserves equal to one term’s (i.e. one-third of annual) total expenditure, excluding maintenance and depreciation. The charity aims to meet its reserves policy and reviews it regularly, although it was not met for year ended 31 August 2024.

Chard NNI Trustees' Annual Report for the year ended 31 August 2024

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources of the charity for that year.

In preparing these accounts, the Trustees are required to:

Select suitable accounting policies and then apply them consistently;
Observe the methods and principles in Charities SORP;
Make judgements and estimates that are reasonable and prudent;
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
Prepare the accounts on the going concern basis unless it is appropriate to presume that the charity will continue in operation.

The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report was approved by the board on …........................ and signed on its behalf.

…....................................................................

Mrs Marie Baker (chairperson) Trustee

Chard NNI

Report of the independent examiner to the Trustees of the charity on the accounts for the year ended 31 August 2024

I report on the financial statements of Chard NNI on pages 6 to 13 for the year ended 31 August 2024.

Respective responsibilities of Trustees and examiner

As described on page 4 the charity's Trustees are responsible for the preparation of the financial statements.

The Trustees consider that the audit requirement of section 144(1) of the Charities Act 2011 does not apply, and that there is no requirement in the constitution document of the charity for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.

It is my responsibility to:

a) examine the accounts under section 145 of the Charities Act;
b) follow the procedures in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and;
c) state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matter has come to my attention which gives me cause to believe that, in any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act 2011; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered part of an independent examination

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Louise Hambidge ACA

Old Bank Building East Street Ilminster TA19 0AJ

Dated:

Chard NNI

Statement of Financial Activities for the year ended 31 August 2024

Unrestricted Note funds £ Incoming resources 3 Income from charitable activities 389,799 Income from investments 1,078 Income from other resources 7,311 Total income 398,188 Expenditure 6 Expenditure on charitable activities 428,818 Governance costs 3,698 Total expenditure 432,516 Net expenditure for the year (34,328) Transfers between funds - Net movement in funds (34,328) Reconciliation of funds: Total funds brought forward Unrestricted 58,046 Restricted - Total funds carried forward 23,718	Restricted funds £ 1,500 - - 1,500 1,500 - 1,500 - - - - - -	Total funds 2024 £ 391,299 1,078 7,311 399,688 430,318 3,698 434,016 (34,328) - (34,328) 58,046 - 23,718	Total funds 2023 £ 391,765 646 7,207 399,618 406,925 3,092 410,017 (10,399) - (10,399) 68,445 - 58,046

Chard NNI Balance Sheet as at 31 August 2024

Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand 11 Liabilities Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Total net assets of the charity Represented by: Unrestricted funds Restricted funds 14 Total charity funds	Unrestricted funds £ 4,885 10,449 36,783 47,232 (28,399) 18,833 23,718 23,718 23,718 - 23,718	Restricted funds £ - - - - - - - - - -	Total funds 2024 £ 4,885 10,449 36,783 47,232 (28,399) 18,833 23,718 23,718 23,718 - 23,718	Total funds 2023 £ 5,382 7,395 67,036 74,431 (21,767) 52,664 58,046 58,046 58,046 - 58,046

…....................................................................

Mrs Marie Baker (chairperson) Trustee Approved by the board of trustees on …........................

Chard NNI

Notes to the Accounts for the year ended 31 August 2024

1 Basis of accounting

The accounts have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) updated in October 2019 and with the Charities Act 2022.

2 Accounting policies

Income

Income is included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
it is more likely than not that the trustees will receive the resources;
the monetary value can be measured with sufficient reliability.

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and donations are included in the SoFA when received. Grants in respect of apprenticeship funding have been included in a restricted fund as required by the terms and conditions of the local government and other agencies.

Fees receivable and charges for services and use of the premises are accounted for in the period in which the services are received.

Expenditure and liabilities

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Charitable activities include expenditure associated with the education of children. Governance costs include those incurred in governance of the charity and are primarily associated with constiutional and statutory requirements.

Rentals payable under operating leases are charged against income on a straight line basis over the lease term.

Chard NNI

Notes to the Accounts for the year ended 31 August 2024

Tangible fixed assets

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Leasehold property Over the term of the lease Fixtures, fittings and equipment 1 to 4 years

All assets costing more than £200 are capitalised and are included at cost in the financial statements.

Leasehold property is depreciated over the remaining life of the lease from the date the property works were completed. The lease was originally for a period of 28 years. The lease commenced before work began on the construction of the new building and eight years had elapsed by the time the construction was completed.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Creditors

Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.

Taxation

As a registered charity Chard NNI is generally exempt from income tax and capital gains tax, but not value added tax (VAT). Irrecoverable VAT is included in the costs of those items upon which it has been incurred. No VAT is charged on income as childcare is classified as an exempt supply.

Pensions

Contributions to defined contribution plans are expensed in the period to which they relate.

Funds

The restricted fund comprises grants to be used for a specific purpose as laid down by the grantor. Expenditure which meets the criteria is charged to the fund.

The unrestricted fund represents funds which the Trustees are free to use in accordance with the charitable objectives.

Chard NNI

Notes to the Accounts

for the year ended 31 August 2024

3 4	Analysis of income Income from charitable activities Grants received Job retention scheme funding School fees and registrations received Donations received Income from investments Interest received on bank account Income from other resources Room hire and service charges Total income Analysis of receipts of government grants Somerset County Council - Early Years funding Somerset County Council - apprenticeship funding	Unrestricted funds £ 195,827 - 193,730 242 389,799 1,078 1,078 7,311 7,311 398,188	Restricted funds £ 1,500 - - - 1,500 - - - - 1,500	Total funds 2024 £ 197,327 - 193,730 242 391,299 1,078 1,078 7,311 7,311 399,688 2024 £ 195,827 1,500 197,327	Total funds 2023 £ 179,326 - 212,439 - 391,765 646 646 7,207 7,207 399,618 2023 £ 178,826 500 179,326

5 Donated goods, facilities and services

Any donated goods, facilities or services are recorded in the accounts at fair value.

Chard NNI

Notes to the Accounts

for the year ended 31 August 2024

6	Analysis of expenditure Expenditure on charitable activities Staff costs Wages and salaries Pensions Employer's NI Other costs Play materials Equipment expensed Groceries and hot meals Repairs and maintenance Rent Rates and water Insurance Light and heat Cleaning and waste disposal Subscriptions Staff training and welfare Software Stationery and printing Telephone and internet Bank charges Sundry expenses Depreciation Overall expenditure on charitable activities Governance costs Independent examination fees Accountancy fees Overaccrual for previous years Other legal and professional costs Total expenditure	Unrestricted funds £ 340,021 7,450 20,887 368,358 4,864 - 13,615 6,659 50 1,343 8,136 7,471 3,544 508 2,006 2,547 2,689 554 120 2,381 3,973 60,460 428,818 660 1,380 - 1,658 3,698 432,516	Restricted funds £ 1,500 - - 1,500 - - - - - - - - - - - - - - - - - - 1,500 - - - - - 1,500	Total funds 2024 £ 341,521 7,450 20,887 369,858 4,864 - 13,615 6,659 50 1,343 8,136 7,471 3,544 508 2,006 2,547 2,689 554 120 2,381 3,973 60,460 430,318 660 1,380 - 1,658 3,698 434,016	Total funds 2023 £ 318,609 6,113 18,726 343,448 4,273 55 12,763 8,660 50 971 7,950 9,293 3,623 484 2,670 2,562 4,563 744 175 1,798 2,843 63,477 406,925 650 1,460 (950) 1,932 3,092 410,017

Chard NNI Notes to the Accounts for the year ended 31 August 2024

7 Fees for examination of the accounts Independent examiner's fees paid to the examiner's firm 8 Employees Average number of persons employed by the charity 9 Tangible fixed assets £ Cost At 1 September 2023 759,331 Additions - Disposals - At 31 August 2024 759,331 Depreciation At 1 September 2023 755,892 Charge for the year 1,152 On disposals - At 31 August 2024 757,044 Net book value At 31 August 2024 2,287 At 31 August 2023 3,439 10 Debtors Trade debtors Prepayments and accrued income Leasehold buildings	2024 £ 660 660 2024 Number 17 £ 61,385 3,476 (5,525) 59,336 59,442 2,821 (5,525) 56,738 2,598 1,943 2024 £ 9,561 888 10,449 Fixtures, fittings & equipment	2023 £ 650 650 2023 Number 17 Total £ 820,716 3,476 (5,525) 818,667 815,334 3,973 (5,525) 813,782 4,885 5,382 2023 £ 6,223 1,172 7,395

Chard NNI

Notes to the Accounts for the year ended 31 August 2024

11	Cash at bank and in hand		2024	2023
			£	£
	Cash at bank and in hand		36,783	67,036
			36,783	67,036
12	Creditors: amounts falling due within one year		2024	2023
	Trade creditors		£ 2,195	£ 2,642
	Accruals and deferred income		19,923	14,082
	Taxation and social security		6,281	5,043
			28,399	21,767
13	Other financial commitments		2024	2023
	£ At 31 August 2024 the charity had annual commitments under non-cancellable operating leases as follows:			£
	Land and buildings:	expiry date over 5 years	-	-
	Equipment:	expiry date within 1 year	711	711
	Insurance protection:	expiry date within 2-5 years expiry date within 1 year expiry date within 2-5 years	1,777 917 -	2,488 917 -
	Total future minimum payments under	non-cancellable operating leases	3,405	4,116

14 Restricted funds

Balance at 1 September 2023 £ Apprenticeship funding - -	Incoming resources £ 1,500 1,500	Expenditure £ (1,500) (1,500)	Balance at Transfers 31 August 2024 £ £ - - - -

The building fund had to be used in the construction of the nursery building. This has now been depreciated fully over its useful economic life.

The pram shelter fund was used in the construction of a shelter attached to the nursery building. This has now been depreciated fully over its useful economic life.

The outdoor play area fund relates to money received from Somerset County Council and the Co-operative, to build an outdoor play area for the children. This has now been depreciated fully over its useful economic life.

15 Related party and trustee transactions

No Trustees (nor any persons connected with them) received any remuneration or had expenses reimbursed during the year.

Signed By

Janet Woodbury

Date Signed 2025-06-30 09:21:55 Email admin@clarehouse.org.uk Printed Name Janet Woodbury IP Address 86.175.44.212 Browser User Agent Mozilla/5.0 (Windows NT 10.0; Win64; x64; rv:140.0) Gecko/20100101 Firefox/140.0 Name of signatory Janet Woodbury