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2022-03-31-accounts

Draft Financial Statements at 12 July 2022 at 11:33:14

Charity Registration No. 1016699

Company Registration No. 2776194 (England and Wales)

THE INSTITUTE OF PROFESSIONAL SOUND ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees M J Felton
E J Willett
R K Graham
S J Bishop
C M Macnab
M L Willcox
S M H Clark
N Richardson
G Hewis
J P C Gough
Secretary Mr M Johnson
Charity number 1016699
Company number 2776194
Registered office 24 Park Road South
Havant
Hampshire
United Kingdom
PO9 1HB
Independent examiner Azets
24 Park Road South
Havant
Hampshire
United Kingdom
PO9 1HB

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

CONTENTS

Page
Trustees' report 2 - 4
Statement of trustees' responsibilities 1
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 12

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2022

The trustees, who are also the directors of The Institute of Professional Sound for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report and financial statements for the year ended 31 March 2022.

The trustees are also directors of the charity for the purposes of the Companies Act 2006. The trustees' report contains a directors' report as required by company law.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectives and activities

The charity's objects are to promote the widest understanding of professional audio in all its contexts and to promote the cultural and educational benefits resulting from producing sound of high technical and artistic quality; in particular, by encouraging the maintenance of the highest professional standards among sound operations personnel, securing improvements in the art and technique of operational sound resulting in such cultural and educational benefits, promoting and publishing the relevant results of experiment and research designed to secure such improvements, and providing a forum for the exchange of information.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

In performing our activities we have considered the Charity Commission's general guidance on public benefit per our duty outlined in s17(5) of the Charities Act 2011.

Significant activities

General activities maintained. The focus this year has been on remote support for members and planning for increased fund raising and support events in the future.

Achievements and performance

Membership of the IPS:

The membership is drawn primarily from audio professionals working in operational posts within the UK audio industry and related professional audio fields. There are a number of members from Europe and the rest of the world who share the same aims and ideals as those members in the UK.

The IPS has three main categories of member - Full. Affiliate and Student. The category of Affiliate also caters for those in related industries, for example, manufacturing and further education establishments who have expressed an interest in the work of the IPS and wish to be associated with it. Student members are those who are still receiving formal education on a full-time course or other relevant studies.

From the foregoing it will be seen that membership of the IPS is open initially to a wide group of individuals with a common interest in audio. Much of what IPS produces is also available to the public through the website and publications.

Funding of the IPS:

The primary source of funding for the organisation is by annual subscription. There is an additional source of income provided by commercial companies who wish to be associated with the activities of the IPS and have become Sponsor Companies of the Institute.

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Financial review

Financial position

The trustees are pleased with the progress achieved in reviewing its financial position and implementing changes to its operational focus. Finances and activities are regularly monitored and sufficient reserves held to cover short term needs.

During the year under review a number of the members to whom the IPS had granted complimentary membership, due to their financial situation, had fortunately managed to start working again as the media industry came out of the Covid lock-downs and normal activities were resumed. This meant that they were able to resume paying their subscriptions to the Institute. There were, however, some who chose not to continue their membership as they had decided to leave the industry.

Given the difficult trading conditions that had prevailed through the year the Trustees took the decision to forgo sending invoices to the Sponsor companies for their financial support of the IPS for the current year in the hope that they would be able to resume their sponsorship in the following year when trading returned to more normal conditions. This was welcomed by the companies.

Additionally, given the success of the various on-line members' meetings that had taken place during 2020 it was decided to continue with that idea during 2021. This resulted in a much-reduced financial cost to the IPS which helped maintain the Institute’s strong financial position throughout the year.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to twelve month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is a company limited by guarantee as defined by the Companies Act 2006. It is controlled by its governing document, a deed of trust.

The original deed was dated January 1993 and was updated in April 2018.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

M J Felton

E J Willett R K Graham R W G Conduct S J Bishop G M Clarke C M Macnab M L Willcox S M H Clark N Richardson G Hewis J P C Gough

(Resigned 19 July 2021)

(Resigned 19 July 2021)

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Any person who is a Full Member of the Institute and is willing to act as an Executive Committee member, and is permitted by law to do so, may be appointed to the Executive Committee -

(a) by ordinary resolution passed at the Annual General Meeting of the Institute or

(b) by a decision (invitation) of the existing Executive Commitee.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

The Committee may from time to time, and at any time, co-opt any Full Member of the Institute as a member of the Executive Committee, either to fill a casual vacancy or by way of addition to the Executive Committee, provided that there shall not be more than 10 co-opted members of the Executive Committee at any one time. Any member so appointed shall retain their office only until the next Annual General Meeting, but they shall then be eligible for election.

No person who is not a Full Member of the Institute shall in any circumstances be eligible to hold office as a member of the Executive Committee.

The Executive Committee shall, from their number, appoint the officers of the Institute as they see fit.

The IPS is governed by its Memorandum and Articles of Association which sets out the agenda for the trustees. The trustees are all members of the Executive Committee of the IPS led by their Chairman. All the members of the Executive Committee (EC) are drawn from the membership of the organisation and are elected annually at the AGM by the membership, as laid down in the Memorandum and Articles of Association. All EC members and their Chairman operate in a purely voluntary manner without financial reward, save for the reimbursement of reasonable expenses incurred in the performance of their duties for the Committee. The daily administration of the organisation in undertaken by the Secretariat, currently one individual working on a part-time basis, for which he is remunerated accordingly.

The trustees' r eport was approved by the Board of Trustees.

..............................

Mr M Johnson Secretary Dated: ......................... 04/07/2022

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE INSTITUTE OF PROFESSIONAL SOUND

I report to the trustees on my examination of the financial statements of The Institute of Professional Sound (the charity) for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Richard Hutchinson - FCCA Azets 24 Park Road South Havant Hampshire PO9 1HB United Kingdom

Dated: .........................

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted Unrestricted
funds funds
2022 2021
Notes
£		 £
Income from:
Donations and legacies 2 46,426 45,299
Charitable activities 3 750 3,000
Investments 4 6 11
Total income 47,182 48,310
Expenditure on:
Raising funds 5 266 482
Charitable activities 6 26,375 30,463
Total resources expended 26,641 30,945
Net income for the year/
Net movement in funds 20,541 17,365
Fund balances at 1 April 2021 34,191 16,826
Fund balances at 31 March 2022 54,732 34,191

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Current assets
Cash at bank and in hand
Creditors: amounts falling due within
one year
10
Net current assets
Income funds
Unrestricted funds		 2022
£
57,410
(2,678)		 £
54,732
54,732
54,732		 2021
£
36,763
(2,572)		 £
34,191
34,191
34,191

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

..............................

S M H Clark Trustee

Company Registration No. 2776194

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

The Institute of Professional Sound is a private company limited by guarantee incorporated in England and Wales. The registered office is 24 Park Road South, Havant, Hampshire, PO9 1HB, United Kingdom.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements contain information about The Institute of Professional Sound as an individual company.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

During the year, and ongoing, the nation has been affected by the COVID-19 virus. This has impacted on the Charity's short-term operations and trading activities, as outlined in the Trustees' report.

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

The charity does not have any restricted funds at the balance sheet date.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Income is the amounts derived from the provision of goods and services.

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

The assets' residual values, useful lives and depreciation methods are reviewed and adjusted prospectively if appropriate.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings

33% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

1.8 Taxation

The charity is exempt from corporation tax on its charitable activities.

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

2
3
4
5		 Donations and legacies
UnrestrictedUnrestricted
funds
funds
2022
2021
£
£
Membership fees
46,426
45,299
Charitable activities
2022
2021
£
£
Other income
750
3,000
Investments
UnrestrictedUnrestricted
funds
funds
2022
2021
£
£
Interest receivable
6
11
Raising funds
UnrestrictedUnrestricted
funds
funds
2022
2021
£
£
Fundraising and publicity
Depreciation and impairment
-
226
Trading costs
Support costs
266
256
266
482

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

6 Charitable activities

Share of support costs (see note 7)
Share of governance costs (see note 7)
Support costs
Support
costs
Governance
costs
£
£
Meetings
458
-
Executive committee
1,404
-
Business services
16,109
-
Telephone and postage
1,508
-
Website and email costs
2,481
-
Exhibitions and
promotional
101
-
Bank charges
64
-
Insurance
266
-
Subscriptions
1,350
-
Accountancy fees
-
2,400
Bookkeeping
-
500
23,741
2,900
Analysed between
Trading
266
-
Charitable activities
23,475
2,900
23,741
2,900		 2022
£
23,475
2,900
26,375
2022
Support
costs
Governance
costs
£
£
£
458
1,290
-
1,404
1,046
-
16,109
18,645
-
1,508
1,676
-
2,481
2,165
-
101
977
-
64
48
-
266
256
-
1,350
-
-
2,400
-
4,116
500
-
500
26,641
26,103
4,616
266
256
-
26,375
25,847
4,616
26,641
26,103
4,616		 2021
£
25,847
4,616
30,463
2021
£
1,290
1,046
18,645
1,676
2,165
977
48
256
-
4,116
500
30,719
256
30,463
30,719

7 Support costs

Governance costs includes payments for Independent examination fees of £ 200 (2021- £ 200 ).

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

Draft Financial Statements at 12 July 2022 at 11:33:14 THE INSTITUTE OF PROFESSIONAL SOUND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

9 Tangible fixed assets

Tangible fixed assets
Fixtures and fittings
£
Cost
At 1 April 2021 14,339
Disposals (14,339)
At 31 March 2022 -
Depreciation and impairment
At 1 April 2021 14,339
Eliminated in respect of disposals (14,339)
At 31 March 2022 -
Creditors: amounts falling due within one year
2022 2021
£ £
Accruals and deferred income 2,678 2,572

10 Creditors: amounts falling due within one year

11 Related party transactions

There were no disclosable related party transactions during the year (2021 - none) .