## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** ## **Section A** **Reference and administration details** Charity name 1[st] Lilliput Sea Scout Group Other names the charity is known by Registered charity number Charity s principal address Postcode Names of the charity trustees who manage the charity |1
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20|**TrusteeName**|**Office (ifany)**|**Dates acted if not **
**for wholeyear**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| 1 LT700001 **Section A Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) ||Type of advisor|Name|Address| |---|---|---|---| ||||| ||||| ||||| ||||| ||**SectionB**|**Structure, governance andmanagement**|| Description of the charity s trusts |Type of governing document|||| |---|---|---|---| |||The Group's governing documents are those of The Scout|| |||Association. They consist of a Royal Charter, which in turn|| |||gives authority to the Bye Laws of the Association and The|| |||Policy, Organisationand Rules of The Scout Association.|| |(e.g. trust deed,constitution)|||| ||||| ||||| ||||| |How the charity is constituted|||| |||The Group is a trust established under its rules which are|| |(e.g. trust, association, company)||common to all Scouts.|| ||||| ||||| |Trustee selection methods||The Trustees are appointed in accordance with the Policy,|| |(e.g. appointed by, electedby)||Organisation and Rules of The Scout Association.|| Additional governance issues (optional information but encouraged as best practice) |You may choose toinclude
additional information,where
relevant,about:||The Group is managed by the Group Executive Committee, the
members of which are the
rity Trustees
of the Scout Group
which is an educational charity. As charity trustees theyare|| |---|---|---|---| |||responsible for complying with legislation applicable tocharities.|| |||This includes the registration, keeping proper accountsand|| |||making returns to the Charity Commission asappropriate.|| |Policies and procedures adopted for:||The Committee consists of 3 independentrepresentatives, Chair,|| |a) the induction and training of trustees;||Treasurer and Secretary together with the Group Scout Leaders|| |b) trustee' consideration of majorrisks||individual section leaders and parent
srepresentationand meets|| |and the systems and procedures to||every 2months.|| |manage them|||| |||This Group Executive Committee exists to support the Group|| |||Scout Leader in meeting the responsibilities of theappointments|| |||and is responsible for:|| |||The maintenance of Groupproperty;|| |||The raising of funds and the administration of Group finance;|| |||The insurance of persons, property andequipment;|| |||Group publicoccasions;|| |||Assisting in the recruitment of leaders and other adultsupport;|| |||Appointing any sub committees that may berequired;|| |||Appointing Group Administrators and Advisors other than|| |||those who are elected.|| 2 LT700001 |**Section B**
**Structure, governance and management(continued) **
**Risk and Internal Control**
The Group Executive Committee has identified the majorrisks
towhich they believe the Group is exposed, these havebeen
reviewed and systems have been established tomitigateagainst
them. The main areas of concern that havebeenidentifiedare:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church,communitycentre
and other Scout Groups. Similar reciprocalarrangementsexist
with these organisations. The Group hassufficient buildings and
contents insurance in place to mitigateagainst permanentloss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessmentsare
undertaken before allactivities.
Reduced income from fund raising. The Group isprimarilyreliant
upon income from subscriptions and fundraising. Thegroup does
hold a reserve to ensure the continuity ofactivitiesshould
there be a major reduction in income. TheCommitteecould
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarilyor permanently.
Reduction or loss of leaders. The group is totally reliantupon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders toanunacceptable
level in a particular section or the group asawhole then there
would have to be a contraction,consolidationor closure of a
section. In the worst case scenario thecompleteclosure of the
Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reductionin
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control**
The group has in place systems of**_internal controls_**thatare
designed to provide reasonable assurance againstmaterial
mismanagement or loss, these include 2 signatories forall
payments and a comprehensive insurance policies toensure
that insurable risks arecovered.|**Section B**
**Structure, governance and management(continued) **
**Risk and Internal Control**
The Group Executive Committee has identified the majorrisks
towhich they believe the Group is exposed, these havebeen
reviewed and systems have been established tomitigateagainst
them. The main areas of concern that havebeenidentifiedare:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church,communitycentre
and other Scout Groups. Similar reciprocalarrangementsexist
with these organisations. The Group hassufficient buildings and
contents insurance in place to mitigateagainst permanentloss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessmentsare
undertaken before allactivities.
Reduced income from fund raising. The Group isprimarilyreliant
upon income from subscriptions and fundraising. Thegroup does
hold a reserve to ensure the continuity ofactivitiesshould
there be a major reduction in income. TheCommitteecould
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarilyor permanently.
Reduction or loss of leaders. The group is totally reliantupon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders toanunacceptable
level in a particular section or the group asawhole then there
would have to be a contraction,consolidationor closure of a
section. In the worst case scenario thecompleteclosure of the
Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reductionin
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control**
The group has in place systems of**_internal controls_**thatare
designed to provide reasonable assurance againstmaterial
mismanagement or loss, these include 2 signatories forall
payments and a comprehensive insurance policies toensure
that insurable risks arecovered.| |---|---| ||
**Risk and Internal Control**
The Group Executive Committee has identified the majorrisks
towhich they believe the Group is exposed, these havebeen
reviewed and systems have been established tomitigateagainst
them. The main areas of concern that havebeenidentifiedare:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church,communitycentre
and other Scout Groups. Similar reciprocalarrangementsexist
with these organisations. The Group hassufficient buildings and
contents insurance in place to mitigateagainst permanentloss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessmentsare
undertaken before allactivities.
Reduced income from fund raising. The Group isprimarilyreliant
upon income from subscriptions and fundraising. Thegroup does
hold a reserve to ensure the continuity ofactivitiesshould
there be a major reduction in income. TheCommitteecould
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarilyor permanently.
Reduction or loss of leaders. The group is totally reliantupon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders toanunacceptable
level in a particular section or the group asawhole then there
would have to be a contraction,consolidationor closure of a
section. In the worst case scenario thecompleteclosure of the
Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reductionin
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control**
The group has in place systems of**_internal controls_**thatare
designed to provide reasonable assurance againstmaterial
mismanagement or loss, these include 2 signatories forall
payments and a comprehensive insurance policies toensure
that insurable risks arecovered.| 3 LT700001 |**Section C**
**Objectives andactivities**|**Section C**
**Objectives andactivities**| |---|---| |Summary of the objects of thecharity
set out in its governingdocument
Summary of the main activitiesin
relation to theseobjects|The objectives of the group are as a unit of the Scout
Association.
The
Aim of The
Scout Association is to
promote the
development of young people in achieving their fullphysical,
intellectual, social and spiritual potentials, as individuals,as
responsible citizens and as members of their local national
andinternational communities. The method of achieving the
Aim of the Association is by providing an enjoyable and
attractivescheme of progressive training, based on the Scout
Promiseand Law and guided by adultleadership.
As a Sea Scout Group many of our activities are water based
and we maintain a large fleet of boats so the young people can
experience as many different types of water activities as
possible. In addition to a full programme of badge work we
organise outing into the community and at least one camp for
everyone each year.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant,about:||In addition to the help we get from parents during meetings,
some have volunteered when we have maintenance projects|||| |---|---|---|---|---|---| |||with our premises and equipment thus saving the Group|||| |||considerable expense.|||| |Policy ongrantmaking;||There is a small group of volunteers who help the fund
raising committee.|||| |||We have a fully equipped bunk house that we are able to|||| |Contribution made byvolunteers.||rent out to visiting groups and a large marquee which in|||| |||addition to using on our camps can be hired out to the local|||| |||community.|||| ||||||| ||||||| |Public benefitstatement||The Group meets the Charity Commission's public|||| |||benefit criteria under both the advancement of education|||| |||and the advancement of citizenship or community|||| |||development headings.|||| ||||||| 4 LT700001 |**SectionD**|**Achievements and performance**|**Achievements and performance**|| |---|---|---|---| |Summary of the main achievementsof|||| |the charity during theyear|||| |||We have a full programme of Scouting and are|| |||awarding Badges regularly. With the reintroduction of|| |||Nights away we have held several camps which have been|| |||very well supported. There is still a long waiting list for all|| |||sections in the group.|| |||We have a thriving Explorer Group using our premises and|| |||visitors are returning to our bunk house facilities.|| ||||| |**Section E**|||**Finan**|**Finan**||| |---|---|---|---|---|---|---| |Brief statement of the charity|s policyon|||**Reserves Policy**||| |reserves||||The Group's policy on reserves is to hold sufficient resources||| |||||to continue the charitable activities of the group shouldincome||| |||||and fundraising activities fall short. The Group Executive||| |||||Committee considers that the group should hold asum||| |||||equivalent to 12 months running costs, circa £80,000.||| |||||The Group held reserves of approximately £312,000 against||| |||||this at year end. The Trustees are rebuilding the reserves||| |||||after the recent expenditure on the building to be ready to||| |||||replace any equipment that might fall below the high||| |Quantify and explain anydesignations||||standard expected.||| |||||||| |||||||| |Details of any funds materially in deficit||||||| |(circumstances plus steps to|eliminate)|||||| |||||||| 5 LT700001 Further financial review details (optional information) |You**may choose**to includeadditional|You**may choose**to includeadditional||||| |---|---|---|---|---|---| |information, where relevant, about:|||||| |||||**Investment Policy**|| |the charity
s principal sources of funds|||||| |||||The Group's Income and Expenditure is very small and asa|| |||||consequence does not have sufficient funds to invest inlonger-|| |||||term investments such as stocks and shares. The Grouphas|| |||||therefore adopted a low risk strategy to the investment ofits|| |||||funds. All funds are held in cash using only mainstreambanks|| |||||or building societies.|| |how expenditure has supported the key|||The Group Executive regularly monitors the levels ofbank||| |objectives of|thecharity;|||balances and the interest rates received to ensure thegroup|| |||||obtains maximum value and income from itsbanking|| |||||arrangements. Occasionally this may involve using anaccount|| |||||that requires a period of notice before funds may bewithdrawn,|| |||||before doing so the Group Executive considers the cash flow|| |||||requirements.|| |investment|policy andobjectives||||| ||||||| ||**Section F**||**Other Optional Information**||| |Plans for future periods (details ofany|||||| |significant activities planned toachieve|||||| |them)|||||| |||||Over the next year we plan a full programme of Scouting with|| |||||Several camps already organised.|| |||||We also plan on demolishing and rebuilding our Boat Shed.|| ||||||| ||**Section G**||**Declaration**||| The trustees declare that they have approved the trustees report above Signed on behalf of the charity s trustees |Signature(s)
Full name(s)
Position (eg Secretary,Chair)
Date|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman|0
6
2
3
Simon Inge
Keith Redwood
GroupScout Leader
Chairman| |---|---|---|---|---|---|---|---| ||GroupScout Leader||||||Chairman| ||||||||| ||||0|6|2|3|| ||||||||| 6 LT700001 ## **Lilliput Sea Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year start date|Year end date| |---|---|---|---|---|---| |||**For the year from**|1st April
2022|**To**|31st March 2023| ||||||| ||**Receipts and payments**||||| ||**2022/2023**
**Unrestricted funds**
**£**
**Receipts**
54,287
9,587
-
44,700
24,072
-
-
39,982
108,754
-
800
800
2,784
-
-
255
3,039
513
457
**Sub total**
970
The Scout Association Short Term Investment Service
PropertyRent income
Other investment income
Building Society interest
Maintenancegrant
Other grants
**Sub total**
Fundraising (gross)
Bunk House
Hall hire
Other fundraising activities
**Sub total**
Investment income
Bank interest
Grants
**Donations, legacies and similar income**
Membership subscriptions
Less:Membership subscriptions paid on
(National/County/Area/District)
**Net membership subscriptions retained**
Donations
Legacies
Gift Aid
Camps & activities
**Sub total**||||**2021/2022**| ||||||**Unrestricted funds**| ||||**£**||**£**| ||||54,287
9,587
-
44,700
24,072
-
-
39,982
108,754
-
800
800
2,784
-
-
255
3,039
513
457
970||| ||**Donations, legacies and similar income**||||| |Membership
subscriptions
Membership
subscriptions
paid|Membership subscriptions||54,287||46,691| ||Less:Membership subscriptions paid on
(National/County/Area/District)||9,587
-||(9,503)| ||**Net membership subscriptions retained**||44,700||37,188| |Donations
Legacies
Gift Aid
Camps &
activities|Donations||24,072||24,170| ||Legacies||-||1,000| ||Gift Aid||-||11,719| ||Camps & activities||39,982||21,411| ||**Sub total**||108,754||95,487| ||Grants||-||10,667| ||Maintenancegrant||||| ||Other grants||800||400| ||**Sub total**||800||11,067| ||Fundraising (gross)||||| ||Bunk House||2,784||2,843| ||Hall hire||-||-| ||||-||-| ||Other fundraising activities||255||115| ||**Sub total**||3,039||2,957| ||Investment income||||| ||Bank interest||513||19| ||Building Society interest||457||170| ||The Scout Association Short Term Investment Service||||| ||PropertyRent income||||| ||Other investment income||||| ||**Sub total**||970||189| ||_Total Gross Income_
Asset and investment sales, etc.
_Total receipts_
1 LT700002||||| ||||
113,562||109,701| ||||||| |Asset sales|||
1,027||740| ||||||| ||||
**114,589**||**110,441**| ||||||| |||Year start date|Year start date|Year start date|Year end date| |---|---|---|---|---|---| |||**For the**
**year**
**from**|1st April
2022|**To**|31st March 2023| ||||||| ||**Receipts and payments**||||| ||**Payments**|**2022/2023**
**Unrestricted funds**
£|||**2021/2022**| ||||||**Unrestricted funds**| ||||£||**£**| ||||||| ||||||| ||**Charitable Payments**||||| |Youth
programme
Training|Youth programme and activities||4,394||1,142| ||Adult support and training||330||370| ||Rent||||| |Water
Energy|Water and Sewerage||1,272||1,196| ||Electricityand Gas||5,302||2,452| ||Insurance||7,398||7,003| ||Repairs and Renewals||11,640||7,833| |Materials &
equipment|Materials and equipment||7,311||2,971| |Camp Costs
AGM|Printing and photocopying||5,779||2,498| ||Contribution to camp costs||22,012||9,494| ||Uniforms||5,083||1,970| ||AGM and trustee expenses||81||54| |Leaders'
presentation
evening|Other costs - Leaders' presentation evening||3,927||3,257| |Fun day|Other costs - Scouts' fund day||-||-| |Books, badges|Other costs detail 3||-||-| ||**Sub total**||**74,528**||**40,239**| ||Fundraisingexpenses||||| ||Fund raisingcosts||287||| ||Books & badges||4,632||3,683| ||Detail 3||||| ||Other fundraisingcosts||||| ||**Sub total**||**4,919**||**3,683**| ||**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**Cash funds last year end**||||| ||||||| ||||**79,447**||**43,922**| ||||||| |**Asset purchases **|||**19,484**||**10,524**| ||||||| ||||**98,931**||**54,446**| ||||||| ||||**312,038**||**296,380**| ||||||| 2 LT700002 |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|||| |---|---|---|---|---|---| |**2022/2023**
**Unrestricted funds**
£|||**2022/2023**||**2021/2022**| ||||||**Unrestricted funds**| ||||£||**£**| ||||||| |**-**|||||| |**Cash funds**|||||| |Bank current account|||6,133||1,590| |Bank deposit account|||220,141||209,482| |Buildingsocietyaccount|||85,764||85,308| |The Scout Association Short Term Investment Service|||||| |Cash/Floats|||||| |**Total cash funds**|||312,038||296,380| |**Other monetary assets**|||||| |Tax claim|||||| |Debts due from the County/Area/District/Group|||||| |Insurance claim|||||| |**Sub total**|||**-**||| |**Investment assets**|||||| |Investmentproperty- detail|||||| |Quoted investments|||||| |Other investments - detail|||||| |**Sub total**|||**-**||| |**Non monetary assets for charity's own use**|||||| |Badge stock|||||| |Shopstock|||||| |Other stock|||||| |Land and buildings|||||| |Motor vehicles|||||| |Scoutingequipment,furniture etc|||||| |Other|||||| |**Sub total**|||**-**||| |**Liabilities**|||||| |Accounts notyetpaid|||||| |Expenses incurred but not invoiced|||||| |Subscriptions notyetpaid|||||| |Loan - detail|||||| |Other liabilities|||||| |**Sub total**|||**-**||**-**| |**Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the**
**Trustees on 07 June 2023 (the date of the Executive Committee meeting that approved the accounts) and signed**
**on their behalf by**
Signature
Print Name|||||| ||||Keith Redwood
Chair||| ||||||| ||||Maggie Spiers
Treasurer||| Signature 3 LT700002 ## **1[st] Lilliput Sea Scout Group** ## **1[st] Lilliput Sea Scout Group** I report to the trustees on my examination of the accounts of the 1[st] Lilliput Sea Scout Group for the year ended 31 March 2023. ## **Responsibilities and basis of report** As trustees of the Charity you are responsible for the preparation of the accounts in accordance with I report in respect of my examination of the Charity 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. *** DRAFT *** Signed: Name: Martin Aldridge Qualification: Chartered Tax Adviser Address: Towngate House, 2-8 Parkstone Road Poole, Dorset, BH15 2PW Date: