## ## ## ## ## |Type ofgoverning document|Type ofgoverning document|||| |---|---|---|---|---| |||The Group's governing documents are those of The Scout||| |||Association. They consist of a Royal Charter, which in turn||| |||gives authority to the Bye Laws ofthe Association and The||| |||Policy, Organisation and Rules of The Scout Association.||| |(e.g. trust deed, constitution)||||| |How the charity is constituted||||| |||The Group is a trust established under its rules which are||| |(e.g. trust, association, company)||common to all Scouts.||| |Trustee selection methods||The Trustees are appointed
in accordance with the Policy,||| |(e.g. appointed by, elected by)||Or anisation and Rules of The Scout Association.||| |Additional governance|issues (optional information but encouraged as best practice)|||| |You may choose to include
additional information, where
relevant, about:||The Group is managed
by the Group Executive Committee, the
members of which
are the 'Charity Trustees' of the Scout Group
which
is
an
educational
charity. As charity trustees they
are||| |||responsible for complying with
legislation applicable to charities.||| |||This
includes
the
registration,
keeping
proper
accounts|and|| |||making returns to the Charity Commission as appropriate.||| |Policies and procedures adopted for:||The Committee consists of 3 independent representatives, Chair,||| |a) the induction and training|of trustees;|Treasurer and Secretary together with the Group Scout Leaders'||| |b) trustee' consideration of major risks||individual section
leaders and
parent's representation and meets||| |and the systems and procedures to||every 2 months.||| |manage them||||| |||This Group
Executive
Committee
exists to support the Group||| |||Scout Leader in meeting the responsibilities of the appointments||| |||and is responsible for:||| |||The maintenance of Group property;||| |||The raising of funds and the administration of Group finance;||| |||The insurance of persons, property and equipment;||| |||Group public occasions;||| |||Assisting in the recruitment of leaders and other adult support;||| |||Appointing any sub committees that may be required;||| |||Appointing Group Administrators and Advisors other than||| |||those who are elected.||| |**Section **|**B**|**Structure**
**overnance and mana ement**
**continued**| |---|---|---| |||**Risk and Internal Control**| |||The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been| |||reviewed and systems have been established to mitigate against
them. The main areas ofconcern that have been identified are:| |||Damage to the
building, property and equipment. The
Group| |||would request the use of buildings, property and equipment from| |||neighbouring organisations such as the church, community centre| |||and other Scout Groups. Similar reciprocal arrangements exist| |||with these organisations. The Group has sufficient buildings and| |||contents insurance in place to mitigate against permanent loss.| |||Injury to leaders, helpers, supporters and members. The Group| |||through the capitation fees contributes to the Scout Associations| |||national accident insurance policy. Risk Assessments are| |||undertaken before all activities.| |||Reduced income from fund raising. The Group
is primarily reliant| |||upon income from subscriptions and fundraising. The group does| |||hold
a
reserve
to
ensure the
continuity
of activities should| |||there
be
a
major
reduction in
income. The
Committee could| |||raise the value of subscriptions to increase the income to the| |||group on an ongoing basis, either temporarily or permanently.| |||Reduction or loss of leaders. The group is totally reliant upon| |||volunteers to run and administer the activities of the group.
If| |||there was a reduction in the number of leaders to an unacceptable| |||level in a particular section or the group as a whole then there| |||would
have to be a contraction,
consolidation or closure of a| |||section.
In the worst case scenario the complete closure of the| |||Group.| |||Reduction or loss of members. The Group provides activities for| |||all young
people
aged
6 to
18.
If there was a reduction
in| |||membership
in a particular section or the group as whole then| |||there would have to be a contraction, consolidation or closure of| |||a section. In the worst case scenario the complete closure ofthe| |||Group.| |||**Risk and Internal Control**| |||The group has in place systems of**_internal controls_**that are| |||designed to provide reasonable assurance against material| |||mismanagement or loss, these include 2 signatories for all| |||payments and a comprehensive insurance policies to ensure| |||that insurable risks are covered.| |**Section C**|**Objectives and activities**|| |---|---|---| |Summary ofthe objects ofthe charity|The objectives ofthe group are as a unit ofthe Scout|| |set out in its governing document|Association.|| ||The
Aim
of The
Scout
Association
is
to
promote|the| ||development of young people in achieving their full physical,|| ||intellectual, social and spiritual
potentials,
as
individuals,|as| ||responsible citizens and as members of their
local
national|| ||and international
communities.
The method of achieving|the| ||Aim
of the Association
is
by
providing
an
enjoyable|and| ||attractive scheme of progressive training, based on the Scout|| ||Promise and Law and guided by adult leadership.|| |Summary of the main activities in
relation to these objects|As a Sea Scout Group many of our activities are water based
and we maintain a large fleet of boats so the young people can|| ||experience
as
many
different types
of water
activities|as| ||possible.
In addition to a full programme of badge work|we| ||organise outing into the community and at least one camp|for| ||everyone each year.|| |You **may choose** to include further
statements, where relevant, about:|In addition to the help we getfrom parents during meetings,
some have volunteered when we have maintenance projects| |---|---| ||with our premisesand equipmentthus saving the Group| ||considerable expense.| |• Policy on grant making;|There is a small group ofvolunteerswho help thefund
raising committee.| ||We have a fully equipped bunk house thatwe are able to| |• Contribution made by volunteers.|rentoutto visiting groups and a large marquee which in
additionto using on our campscan be hired outto the local| ||community.| |Public benefit statement|The Group meets the Charity Commission's public| ||benefitcriteria under both the advancementofeducation| ||and the advancement ofcitizenship or community| ||developmentheadings.| |Brief statement ofthe charity's policy on|**Reserves Policy**|| |---|---|---| |reserves||| ||The Group's policy on reserves is to hold sufficient|resources| ||to continue the charitable activities of the group should income|| ||and fundraising
activities fall
short.
The
Group|Executive| ||Committee
considers that the
group should
hold
a sum|| ||equivalent to 12 months running costs, circa £60,000.|| ||The
Group held
reserves of approximately £296,000
against|| ||this at year end.
The Trustees are rebuilding the|reserves| ||after the recent expenditure on the building to be|ready to| ||replace
any
equipment that
might fall
below|the
high| ||standard expected.|| |Quantify and explain any designations||| |You **may choose** to include additional|| |---|---| |information, where relevant, about:|| ||**Investment Policy**| |• the charity's principal sources of funds|| ||The Group's Income and Expenditure isvery small and as a| ||consequence does not have sufficient funds to invest in longer-| ||term investments such as stocks and shares. The Group has| ||therefore adopted a low risk strategy to the investment of its| ||funds. All funds are held in cash using only mainstream banks| ||or building societies.| |• how expenditure has supported the key|The Group Executive regularly monitors the levels of bank| |objectives ofthe charity;|balances and the interest rates received to ensure the group| ||obtains maximum value and income from its banking| ||arrangements. Occasionally this may involve using an account| ||that requires a period of notice before funds may be withdrawn,| ||before doing sothe Group Executive considers the cash flow| ||requirements.| |• investment policy and objectives|| |**Section F**|**Other O tional Information**| |Plans for future periods (details of any|| |significant activities planned to achieve|| |them)|| ||With the return offace toface Scouting membership| ||fees are now returned to normal. We have several| ||camps planned forthe next 12 months and will continue| ||to reintroduce all elements ofScouting.| |||Signature(s)|**~**
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**-------,**| |---|---|---|---|---| |||-L**I.II.**||| ||Position (eg|Secretary, Chair)|Group Scout Leader|Chairman| |||ate|**[EEEEE**|| |6|LT700001|||| ## ||||Year|startdate|startdate|Year end|date| |---|---|---|---|---|---|---|---| |||**For the year from**|1stApril||**To**|31stMarch 2022|| ||||2021||||| ||||**2021/2022**|||**2020/2021**|| |||**Unrestricted funds**||||**Unrestricted funds**|| |||||£||£|| ||**Receipts**||||||| ||**Donations, legacies **|**and similar income**|||||| |Membership|Membership subscriptions|||46,691|||16,010| |subscriptions|||||||| |Membership|Less:Membership subscriptions paid on||(9,503)||||(7,623)| |subscriptions|(National/County/Area/District)||||||| |paid|||||||| ||**Net membership subscriptions retained**|||37,188|||8,387| |Donations|Donations|||24,170|||32,480| |Legacies|Legacies||||||| |Gift Aid|Gift Aid|||11,719|||-| |Camps &|Camps & activities|||21,411|||190| |activities|||||||| ||**Sub total**|||94,487|||41,057| ||Grants|||10,667|||19,669| ||Maintenance grant||||||| ||Other grants|||400|||-| ||**Sub total**|||ll,067|||800| ||Fundraising (gross)||||||| ||Bunk House|||2,843|||220| ||Hall hire|||-|||-| |||||-|||-| ||Otherfundraising activities|||l 15|||-| ||**Sub total**|||2,957|||220| ||Investment income||||||| ||Bank interest|||19|||144| ||Building Society interest|||170|||137| ||The ScoutAssociation ShortTerm Investment Service||||||| ||Property Rent income||||||| ||Other investment income||||||| ||**Sub total**|||189|||281| |||_Total Gross Income_|108,701||I||42.359]| |Assetsales|Asset and investment sales, etc.|||74@]|||-I| |||_Total receipts_|109,4411||||42.359]| ||||Year|startdate|Year end|date| |---|---|---|---|---|---|---| |||**For the**|!stApril
**To**||31stMarch 2022|| |||**year**|2021|||| |||**from**||||| ||||**2021/2022**||**2020/2021**|| ||||**Unrestricted funds**||**Unrestricted funds**|| |||||£|£|| ||**Payments**|||||| ||**Charitable Payments**|||||| |Youth|Youth programme and activities|||1,142||21| |programme||||||| |Training|Adult support and training|||370||-| ||Rent|||||| |Water|Water and Sewerage|||1,196||473| |Energy|Electricity and Gas|||2,452||2,684| ||Insurance|||7,003||6,264| ||Repairs and Renewals|||7,833||4,499| |Materials &|Materials and equipment|||2,971||2,066| |equipment||||||| ||Printing and photocopying|||2,498||2,364| |Camp Costs|Contribution to camp|costs||9,494||75| ||Uniforms|||1,970||936| |AGM|AGM and trustee expenses|||54||-| |Leaders'|Other costs - Leaders' presentation evening|||3,257||706| |presentation||||||| |evening||||||| |Fun day|Other costs - Scouts'|fund day||-||-| ||Other costs detail 3|||-||-| ||**Sub total**||**40,239**|||**20,087**| ||Fundraising expenses|||||| ||Fund raising costs|||-||261| |Books, badges|Books & badges|||3,683||2,267| ||Detail 3|||||| ||Other fundraising costs|||||| ||**Sub total**|||**3,683**||**2,527**| |||**_Total Gross Expenditure_**|43,922]|||22.614]| |**Asset purchases **|**Asset and investment purchases, etc.**|||||| |||**_Total payments_**|54,446]|||22.614]| ||**Cashfundslastyearend**||296,380
1||**201,741**|| |**S**
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**ofassets and**|**a**|**b**|**e**|**s**|**a**|**the**|**e**|**n**|**d**|**o**|**theyear**|**"**|**"**|||%| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||**2020/2021**||**2019/2020**||| |||||||||||||||**Unrestricted **|**funds**|**Unrestricted funds**||| |||||||||||||||£||£||| ||-I|||||||||||||||||| |**Cash funds**||||||||||||||||||| |Bank current account||||||||||||||1,590|||6,259|| |Bank deposit account||||||||||||||209,482||148,988||| |Building society account||||||||||||||85,308|||85,137|| |The ScoutAssociation Short||||Term||Investment||||||Service||||||| |Cash/Floats||||||||||||||||||| |**Total cash funds**||||||||||||||296,380|||201,741|| |**Other monetary assets**||||||||||||||||||| |Taxclaim||||||||||||||||||| |Debts duefromthe|County/Area/District/Group|||||||||||||||||| |Insurance claim||||||||||||||||||| |**Sub total**|||||||||||||||-|||| |**Investment assets**||||||||||||||||||| |Investment property -||detail||||||||||||||||| |Quoted investments||||||||||||||||||| |Other investments - detail||||||||||||||||||| |**Sub total**|||||||||||||||-|||| |||||||||||||||||a|-|| |**Non monetary assets for **|||**charity's **||||**own use**|||||||||||| |Badge stock||||||||||||||||||| |Shop stock||||||||||||||||||| |Other stock||||||||||||||||||| |Land and buildings||||||||||||||||||| |Motor vehicles||||||||||||||||||| |Scouting equipment,||furniture etc||||||||||||||||| |Other||||||||||||||||||| |**Sub total**|||||||||||||||-|||| |**Liabilities**||||||||||||||||||| |Accounts notyet paid||||||||||||||||||| |Expenses incurred|but not invoiced|||||||||||||||||| |Subscriptions notyet||paid||||||||||||||||| |Loan - detail||||||||||||||||||| |Other liabilities||||||||||||||||||| |||**Sub total**|||||||||||||-|||-| ## **Independent Examiner’s Report to the Trustees of the** ## **1[st] Lilliput Sea Scout Group** ## **Independent examiner’s report to the trustees of 1[st] Lilliput Sea Scout Group** I report to the trustees on my examination of the accounts of the 1[st] Lilliput Sea Scout Group for the year ended 31 March 2022. ## **Responsibilities and basis of report** As trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 11 July 2022