## ## ||||||||||||~
~||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Names||and||addresses|||of advisers||||(optional
information
but encouraged
as best practice)||| ||Type||of advisor||||||||Name
Address||| |I de|en||en|Eami||er||MrinA|||ri
e
2-8 P rk
o e R ad Poole BH152PW||| |Description||||of the|charity's|||trusts|||||| |Type of||governing
document|||||||||||| ||||||||||||The Group's
governing
documents
are those of The Scout||| ||||||||||||Association.
They consist of a Royal Charter,
which
in turn gives||| ||||||||||||authority
to the Bye Laws of the Association
and The Policy,||| ||||||||||||Organisation
and Rules of The Scout Association.||| |(e.g. trust|||deed, constitution)||||||||||| |How|the|charily
is constituted|||||||||||| ||||||||||||The Group is a trust established
under
its rules which are||| |(e.g.|trust, association,||||company)||||||common
to all Scouts.||| |Trustee||selection|||methods||||||The Trustees
are appointed
in accordance
with the Policy,||| |(e.g. appointed||||by, elected|||by)||||Or anisation
and Rules of The Scout Association.||| |Additional|||governance||||issues|||(optional
information
but encouraged
as best practice)|||| |You may
additional|||choose to include
information,
where||||||||The Group
is managed
by the Group
Executive
Committee,
the
members
of which are the 'Charity
Trustees'
of the Scout Group||| |relevant,|||about:||||||||which
is an
educational
charity.
As charity
trustees
they||are| ||||||||||||responsible
for complying
with
legislation
applicable
to charities.||| ||||||||||||This
includes
the
registration,
keeping
proper
accounts||and| ||||||||||||making
returns
to the Charity
Commission
as appropriate.||| |Policies and||procedures||||adopted|||for:||The Committee
consists of 3 independent
representatives,|Chair,|| |a) the induction|||and training||||of|trustees;|||Treasurer
and Secretary
together
with the Group Scout Leaders'||| |b) trustee'|consideration|||||of major|||risks||individual
section
leaders
and
parent's
representation
and|meets|| |and the systems||||and procedures||||to|||every 2 months.||| |manage|them||||||||||This
Group
Executive
Committee
exists
to support
the|Group|| ||||||||||||Scout Leader
in meeting
the responsibilities
of the appointments||| ||||||||||||and is responsible
for:||| ||||||||||||The maintenance
of Group
property;||| ||||||||||||The raising
offunds and the administration
of Group finance;||| ||||||||||||The insurance
of persons,
property
and equipment;||| ||||||||||||Group
public occasions;||| ||||||||||||Assisting
in the recruitment
of leaders
and other adult support;||| ||||||||||||Appointing
any sub committees
that may be required;||| ||||||||||||Appointing
Group Administrators
and Advisors
other than||| ||||||||||||those who are elected.||| |Risk and Internal
Control| |---| |The Group
Executive
Committee
has identified
the major
risks
to which
they
believe
the
Group
is exposed,
these
have
been
reviewed
and systems
have been established
to mitigate
against
them.
The main areas ofconcern that have been identified
are:| |Damage
to
the
building,
property
and
equipment.
The
Group
would
request
the use of buildings,
property
and equipment
from| |neighbouring
organisations
such as the church,
community
centre| |and
other Scout Groups.
Similar
reciprocal
arrangements
exist
with these
organisations.
The Group
has sufficient
buildings
and| |contents
insurance
in place to mitigate
against permanent
loss.| |Injury to leaders,
helpers,
supporters
and members.
The Group
through
the capitation
fees contributes
to the Scout Associations| |national
accident
insurance
policy. Risk Assessments
are| |undertaken
before all activities.| |Reduced
income
from fund raising. The Group
is primarily
reliant
upon
income
from subscriptions
and fundraising.
The group
does
hold
a reserve
to
ensure
the
continuity
of activities
should| |there
be a
major
reduction
in
income.
The
Committee
could| |raise
the value
of subscriptions
to increase
the
income
to the| |group on an ongoing
basis, either temporarily
or permanently.| |Reduction
or loss of leaders.
The group
is totally
reliant
upon
volunteers
to
run
and
administer
the activities
of the
group.
If
there was a reduction
in the number
of leaders to an unacceptable
level
in a particular
section
or the group as a whole
then
there| |would
have
to be a contraction,
consolidation
or closure
of a| |section.
In the worst case scenario
the complete
closure of the| |Group.| |Reduction
or loss of members.
The Group
provides
activities
for| |all
young
people
aged
6 to 18. If there
was
a
reduction
in| |membership
in a particular
section
or the group
as whole
then
there would
have to be a contraction,
consolidation
or closure of| |a section.
In the worst case scenario
the complete
closure
of the| |Group.| |Risk and Internal
Control| |The group
has
in place systems
ofinternal
controls that are| |designed
to provide
reasonable
assurance
against
material| |mismanagement
or loss, these include 2 signatories
for all| |payments
and a comprehensive
insurance
policies to ensure| |that insurable
risks are covered.| |Summary||of the|objects of the charity|objects of the charity|objects of the charity|objects of the charity|The objectives ofthe group are as a unit
ofthe Scout| |---|---|---|---|---|---|---|---| |set out in||its governing
document|||||Association.| ||||||||The
Aim
of
The
Scout
Association
is
to
promote
the| ||||||||development
of young
people
in achieving
their
full
physical,| ||||||||intellectual,
social
and
spiritual
potentials,
as individuals,
as| ||||||||responsible
citizens
and
as members
of their
local
national| ||||||||and
international
communities.
The
method
of achieving
the| ||||||||Aim
of the
Association
is
by
providing
an
enjoyable
and| ||||||||attractive
scheme of progressive
training,
based
on
the Scout| ||||||||Promise
and Law and guided
by adult leadership.| |Summary
of the
relation
to these|||main activities
objects||in||As a Sea Scout Group
many
of our activities
are water based
and we maintain
a large fleet of boats so the young
people can| ||||||||experience
as
many
different
types
of water
activities
as| ||||||||possible.
In
addition
to a
full
programme
of badge
work
we| ||||||||organise
outing
into the community
and at least one camp
for| ||||||||everyone each year.| |Additional||details of the objectives||||and|activities
(optional
information
but encouraged
as best practice)| |You may choose
statements,
where|||to include
relevant,|further
about:|||In addition to the help we get from parents
during
meetings,
some have volunteered
when we have maintenance
projects
with our premises
and equipment
thus saving the Group| ||||||||considerable
expense.
There is a small group ofvolunteers
who help the fund| |~ Policy on grant making;
~ Contribution
made by volunteers.|||||||raising committee.
We have a fully equipped
bunk house that we are able to
rent out to visiting groups and a large marquee
which
in
addition
to using on our camps can be hired out to the local| ||||||||community.| |Public|benefit||statement||||The Group meets the Charity Commission's
public
benefit criteria under both the advancement
of education| ||||||||and the advancement
ofcitizenship
or community| ||||||||development
headings.| |Summary|Summary|of|the main achievements|the main achievements|the main achievements|the main achievements|the main achievements|of|||| |---|---|---|---|---|---|---|---|---|---|---|---| ||||the|charity|during||the year||||| ||||||||||Due to Covid 19this year, we have been restricted||with our| ||||||||||face to face meetings.|We have continued
to meet|online| ||||||||||with Zoom meetings.
This has enabled
us to continue to||| ||||||||||offer Scouting and the
collection. We had an|young people to add to their badge
online version ofour family camp|| ||||||||||with families posting their horne 'campsites'
to our||| ||||||||||Facebook page.||| |Brief statement|||of the charity's|||policy on|||Reserves
Policy||| |reserves|||||||||||| ||||||||||The Group's
policy
on reserves
is to hold
sufficient
resources||| ||||||||||to continue
the charitable|activities
of the group
should|income| ||||||||||and
fundraising
activities|fall
short.
The
Group
Executive|| ||||||||||Committee
considers|that
the
group
should
hold|a
sum| ||||||||||equivalent
to 12 months
running
costs, circa 260,000.||| ||||||||||The
Group
held
reserves
of approximately
F279,000 against
this
at year end.
The Trustees
are rebuilding
the reserves||| ||||||||||after the recent
expenditure
on the
building
to be ready
to
replace
any
equipment
that
might
fall .below
the
high
standard
expected.||| |Quantify|and|explain||any|designations||||||| |Details of any||funds||materially||in|deficit||||| |(circumstances|||plus|steps|to eliminate)||||||| |You may||choose to include
additional|choose to include
additional|choose to include
additional|choose to include
additional|choose to include
additional|choose to include
additional|choose to include
additional||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |information,|||where||relevant,
about:||||Investment
Policy|||||| |~ the charity's|||principal||sources of|||funds||||||| ||||||||||The Group's
income and Expenditure||is very small||and as a|| ||||||||||consequence
does not have|sufficient||funds
to invest||in longer-| ||||||||||term investments
such as stocks and||shares. The||Group has|| ||||||||||therefore
adopted
a low risk|strategy|to the investment|||of its| ||||||||||funds.
All funds are held
in|cash using||only mainstream||banks| ||||||||||or building
societies.|||||| |~ how expenditure||||has supported|||the key||The Group Executive
regularly
monitors|||the levels|of bank|| |objectives|of||the|charity;|||||balances
and the interest
rates received
to ensure
the
obtains
maximum
value and income from its banking|||||group| ||||||||||arrangements.
Occasionally
this may
that requires
a period of notice before
before doing so the Group Executive||involve
using
an account
funds
may be withdrawn,
considers
the cash flow|||| ||||||||||requirem ents.|||||| |~ investment|||policy and|||objectives||||||||| ||||||||||-|||||| ||||||||||~
~
~
~ .
~
.
~|||||| |Plans for future||||periods||(details|of any|||||||| |significant||activities
planned
to achieve||||||||||||| |them)|||||||||Because ofthe Coronavirus|Pandemic||and lockdown
Scouting||| ||||||||||has largely been put on hold. We have received a
the local Council and are receiving
other donations||||Grant from
which are|| ||||||||||expected to cover running|costs.||||| |The trustees|||declare||that they have approved
the trustees'
report above|||||||||| |Signed on||behalf of|||the|charity's||trustees||||||| |||||Signature(s)||||||||||| ||||||Full name(s)|||||||||| |Position||(eg||Secretary,
Chair)|||||Group Scout Leader|Chairman||||| |||||||Date|||0
5
2
1|||||| |6 LT700001||||||||||||||| ## |||||For the|1st April|To|31stMarch|2021| |---|---|---|---|---|---|---|---|---| |||||year|2020|||| |||||from||||| |~
~|I ~,|||||||| ||||||2020/2021||2019/2020|| ||||||Unrestricted|funds|Unrestricted|funds| |Payments||||||||| |Charitable
Payments||||||||| |Youth programme
and|||activities|||21||1,749| |Adult support|and training|||||||145| |Rent||||||||| |Water and Sewerage||||||473||1,651| |Electricity and Gas|||||2,684|||2,547| |Insurance|||||6,264|||6,154| |Repairs and|Renewals||||4,499|||10,584| |Materials
and equipment|||||2,066|||6,872| |Printing
and|photocopying||||2,364|||1,580| |Contribution|to camp costs|||||75||20,180| |Uniforms||||||936||1,085| |AGM and trustee expenses||||||||124| |Other costs|- Leaders'||presentation|evening||706||2,263| |Other costs|-Scouts'|fund day||||||| |Other costs|detail 3|||||||| |Sub total|||||||&iP~a~~4'le%~|| |Fundraising|expenses|||||||| |Fund raising|costs|||||261||148| |Books &badges|||||2,267|||3,964| |Detail 3||||||||| |Other fundraising
costs||||||||| |Sub total||||||||| |||Total Gross Expenditure||||||| |Asset and investment|||purchases,|etc.||||| |||Total payments|||||;.'- ~~w~++&5f'|| |Cash funds|last year||end||240,384||201,741|| ## ## ## ## ## ##